Tips and Tricks #45: Create and deliver presentations using Show's multiple View options

Hi All! 

Show offers six views to help you perform specific actions in your presentation. The Normal, Master, and Sorter views help you create slide decks while the Slideshow, Presenter, and Print views help you deliver and distribute presentations.  

 

In order to easily switch to a view while working on a presentation, the Normal, Master, and Sorter views are available as a drop-down menu in the bottom bar in the main Show interface.

 

Similarly, you have the Slideshow and Presenter views present under the Play drop-down in the top-right corner of the screen, while the Print option is found under the File menu.   

Edit content on a slide using the Normal View 

Using the Normal View option, you can create and modify your slide deck any time. This is the default view in Show.   

 

The thumbnail pane on the left of the Normal View provides a preview of all the slides in your presentation. The slide area at the center contains a comprehensive toolbar, from which you can pick any object and insert it onto your presentation. You can further select an object on the slide to view a wide-range of formatting options specific to that element on the right pane. For example, if you have a table on the slide, you can select it to view editing options like Header & Footer, Gridlines, and Distribute cells in the contextual toolbar.

Customize your presentation in just a few clicks 

At times, you may want to create a new presentation template so your team can reuse it. In  such cases, you can use the Master View. In this view, you can access the Master slide and its associated layouts.

 

The right pane lets you add and edit placeholders like Title, Content, Text, and Image on the Master slide or a layout. You can further move, resize, rotate, align, or rearrange the placeholders from this pane. This way, you can organize all the elements on the slide quickly and efficiently. You can now add content to these placeholders so they show up either on the entire presentation or on specific slides. You can further edit these placeholders any time in the Master View to make your slide deck look more consistent.   

 

From the right pane, you can include details like date, slide number, and footer message either throughout the entire presentation or on specific slides. You can also move the footer message to the top and make it the header of your slide.

 

You can apply background fills throughout your presentation or just on specific slides using the Master slide and its layouts.

 

You can also modify text, pictures, shapes, tables, and other objects on the Master slide or its layouts. This way, you can save time editing the elements on every slide in the presentation.

 

 

Reorder and review the slides using the Sorter View 

You can use the Sorter View option when you want to take a look at the miniature version of your slide deck so you can easily rearrange your slides in the proper sequence. In this window, you can add, delete, duplicate, lock, and play slides. You can further hide or show certain slides in your presentation.

 

The Sorter View is also an ideal choice when you want to glance at all the styles and formats used in your slide deck. You can adjust the Zoom slider to take a closer look at the content.   

 

 

Run the presentation in a full screen mode 

You can use the Slideshow View when you want to run the presentation in a new window to check its design.

 

You can click the Play button when you want to preview the current slide. This is useful especially when you have gifs, videos, or Smart Elements on the slide. You can get an idea of how these objects will play at the time of presentation.

 

Likewise, the From Beginning option under the Play drop-down is a good choice when you want to run the presentation from the start to check if the slides are advancing according to the set duration. You can also confirm whether the transition and animation effects are appearing based on the properties you set.  

 

You can also use the Slideshow view to deliver a presentation to a group in a meeting room. You can use the marker tools at the bottom of this view to highlight key areas in your slide.    

  

Track the time elapsed during a presentation using the Presenter View 

You can click the Presenter View option when you want to rehearse your presentation with a timer.  

 

On the right pane of the Presenter View, you can view the upcoming slide and its related notes. You also have the option to preview all the slides in your presentation.  

 

Let's say you have to deliver a presentation at your client's place within one hour and you know that you can complete the presentation in half an hour (because you have already rehearsed with the timer). In this case, you can use some options in the Presenter View to utilize that extra time given to you. For example, you can use the delivery tools at the bottom of this view to give a recap and emphasize key points in your presentation or use the Blackout option to cover your slide and engage in a discussion with your audience.

 

 

Preview the slides before printing  

You can enable a few options under Print and visualize how your presentation will look on a hard copy.  For example, you can choose the Slides option when you want to include just the image of your slide in the sheet so that there's plenty of space for your audience to take notes. The Slides with notes is useful when you want to share copies of your presentation along with your own presenter notes. You can choose the Handouts option when you want to create copies of your presentation along with some space for the audience to share their feedback.

 

We hope you found this article helpful! We'll be back with more interesting tips for Show.  

 

In case you missed our previous posts in the Tips and Tricks series, you can find them here.  

 

You can connect with us on Facebook, Twitter, and Instagram to learn more about how Show can help improve your business communications. You may also write to us at support@zohoshow.com or comment below.

 

Happy presenting!

—the Show team  

• Topic Participants

• Sadhana S

• Sticky Posts

• Tips and Tricks #08: Lock and unlock objects in Zoho Show

  Hello everyone, Here is a tip about just one of the many interesting tools in Zoho Show.  Let's say the marketing and design teams are working together on a product launch. With multiple people working on this shared presentation, and rushing to get it

• Tip and Tricks #01: Take your text for a spin

  Hello folks, Zoho Show's all-new, clear, contextual interface was a great update to an already great product, so we thought you might appreciate some help putting it to good use.  Following this release, the Zoho Show Community is happy to launch  Tips

• Tips and Tricks #06: Animate text at the paragraph level on Zoho Show.

  Hi guys!   We're back with another Show tip! Before we jump into it, let's read through a quick scenario first.    Say you have a slide with a list of bullets and paragraph levels to present to your audience. The second it's on the screen, your audience

• Tips and Tricks #05: Add pictures as comments within a slide.

  Hello everyone,   We're back with a new Show tip.  In today's post, we'll look at a more interesting way to comment and collaborate on a slide in Zoho Show. ​ No matter where your colleagues are in the world, using comments to share opinions or give feedback is

• Tips and Tricks #07: Crop a Picture to Fit a Shape

  Hello everyone, Whether you're designing an adventurous photo collage, your company's brochure, or simply a team introduction for new hires, images always play a crucial role in making your presentation look interesting and interactive.    To help spruce

• Recent Topics

• Meta and Facebook data report discrepancy

  I have been currently gathering manually facebook follower data thru meta. In zoho marketing plus the social media reporting only allows for page likes, and so there is a discrepancy with the data. please the difference in files attached. Is there way

• Develop and publish a Zoho Recruit extension on the marketplace

  Hi, I'd like to develop a new extension for Zoho Recruit. I've started to use Zoho Developers creating a Zoho CRM extension. But when I try to create a new extension here https://sigma.zoho.com/workspace/testtesttestest/apps/new I d'ont see the option of Zoho Recruit (only CRM, Desk, Projects...). I do see extensions for Zoho Recruit in the marketplace. How would I go about to create one if the option is not available in sigma ? Cheers, Rémi.

• Unlocking New Levels: Zoho Payroll's Journey in 2025

  Every year brings its own set of challenges and opportunities to rethink how payroll works across regulations and teams. In 2025, Zoho Payroll continued to evolve with one clear focus: giving businesses more flexibility, clarity, and control as they grow.

• Can I export all attachments from Zoho CRM?

  Can I export all attachments from Zoho CRM?

• Please can the open tasks be shown in each customer account at the top.

  Hi there This has happened before, where the open tasks are no longer visible at the top of the page for each customer in the CRM. They have gone missing previously and were reinstated when I asked so I think it's just after an update that this feature

• What's new in Zoho Sheet: Simplify data entry and collaboration

  Hello, Zoho Sheet community! Last year, our team was focused on research and development so we could deliver updates that enhance your spreadsheet experience. This year, we’re excited to deliver those enhancements—but we'll be rolling them out incrementally

• Community Digest — Noviembre y Diciembre 2025

  ¡Hola, Comunidad de Zoho en Español! Cerramos el año de la mejor forma con nuestro último Community Digest de 2025, donde podrás encontrar las últimas novedades de nuestros productos. ¿Todo listo para empezar 2026 con el mejor pie? ¡Vamos a ello! Zoho

• Zoho Projects Plus’ 2025- the year we launched

  We’ve been building project management tools for the past 19 years, and a question we often hear is: Different teams in our organization prefer different project management methods; while the development team prefers agile, the marketing and sales teams

• Why can't we change the Account type from an Expense to an Asset?

  Like the question. Why in QuickBooks for example if I mistakenly created an account as an expenses and I already captured information in those accounts, I can just change the account type from expense to asset

• Zoho Books emails suddenly going to Spam since 11 Nov 2025 (Gmail + now Outlook) — anyone else?

  Hi everyone, We migrated to Zoho Books in July 2025 and everything worked fine until 11 Nov 2025. Since then, Zoho Books system emails are landing in customers’ Spam (first Gmail, and now we’re seeing Outlook/Office 365 also starting to spam them). Impacted

• How do you print a refund check to customer?

  Maybe this is a dumb question, but how does anyone print a refund check to a customer? We cant find anywhere to either just print a check and pick a customer, or where to do so from a credit note.

• Data Import | Zoho Analytics Custom Query Window Size

  Please increase the window size for the Custom Query Data Import. It's impossible to work with such a small query window.

• Company Multiple Branch/ Location Accounting

  Hi All, anyone know whether company can maintain their multiple Branch Accounting in Zoho  Books. It will be chart of Accounts & Master Data will be same but different report available as per per Branch. Thanks & regards, Vivek +91 9766906737

• Zoho Books Invoices Templates

  It would be really helpful to have more advanced features to customise the invoice templates in Zoho Books. Especially I´m thinking of the spacing of the different parts of the invoice (Address line etc.). If you have a sender and receiver address in

• Support for Developing Zoho Recruit Extensions via Zoho Sigma

  Hi, I’m interested in building an extension for Zoho Recruit using Zoho Sigma. However, when I navigate to Sigma and attempt to create a new extension (via the "New Extension" option), Zoho Recruit does not appear as a listed service—only options like

• Email Administrators! Join our tips & troubleshooting series

  Greetings to all the admins out there! This announcement is exclusively for you. As we step into the New Year, we’re excited to start a dedicated series of admin-specific tips curated to support you. These posts will help you overcome everyday challenges

• Notes badge as a quick action in the list view

  Hello all, We are introducing the Notes badge in the list view of all modules as a quick action you can perform for each record, in addition to the existing Activity badge. With this enhancement, users will have quick visibility into the notes associated

• Deprecation of the Zoho OAuth connector

  Hello everyone, At Zoho, we continuously evaluate our integrations to ensure they meet the highest standards of security, reliability, and compliance. As part of these ongoing efforts, we've made the decision to deprecate the Zoho OAuth default connector

• Personalize your booking pages with Custom CSS

  Greetings from the Zoho Bookings team! We’re introducing Custom CSS for Zoho Bookings, designed to give you complete control over the look and feel of your booking pages. With this new feature, you can upload your own CSS file to customize colors, fonts,

• Free Webinar : Unlock AI driven business insights with Zoho Inventory + Zoho Analytics

  Are you tired of switching between apps and exporting data to build customized reports? Say hello to smarter & streamlined insights! Join us for this exclusive webinar where we explore the power of the Zoho Inventory–Zoho Analytics integration. Learn

• No OR Filter for Views with a Related Modules Criteria

  We would like to create a Deal View where the User can see all their deals. For that, we would need an OR to connect the criteria. One of the Fields is a "multiselect User", these (Related Modules Criteria) can only be Filter with an AND. Even between

• Import Function: ONLY update empty fields

  When setting up an import from a spreadsheet to CRM, there is a checkbox "Don't update empty values for existing contacts" (see screenshot below). While I see some limited benefit from this functionality, I think there should also be an "ONLY update empty

• Sales IQ Chat Widget is Only Displaying Last Name

  Can anyone suggest why the widget is only displaying "last name"?! We have the latest version of the wordpress plugin installed. Thanks Thanks!

• Free Webinar: Zoho Sign for Zoho Projects: Automate tasks and approvals with e-signatures

  Hi there! Handling multiple projects at once? Zoho Projects is your solution for automated and streamlined project management, and with the Zoho Sign extension, you can sign, send, and manage digital paperwork directly from your project workspace. Join

• Begin the year with best practices in the Zoho Desk mobile app : Part 2

  In focus: Optimizing collaboration and supervision Let's begin 2026 with Part 2 of our tips series on driving your ticketing operations at your fingertips. In Part 1, we explored streamlining operations within tickets. This helped individuals at Omniserve

• Can we disable add to cart in Zoho Commerce?

  Hello, Our sales happen on the phone. During the call the customer is directed to our website to inspect the products together with the sales rep. So we need a way to present our inventory. I figured Zoho Commerce is a good fit for this use case. However we would have to disable the possibility to purchase products in the shop. Is that possible? Sunny regards, Artjom

• How to update "Lead Status" to more than 100 records

  Hello Zoho CRM, How do I update "Lead Status" to more than 100 records at once? To give you a background, these leads were uploaded or Imported at once but the lead status record was incorrectly chosen. So since there was a way to quickly add records in the system no matter how many they are, we are also wondering if there is a quicker way to update these records to the correct "Lead Status". I hope our concern makes sense and that there will be a fix for it. All the best, Jonathan

• Zoho DataPrep and File Pattern configuration

  I'm using Zoho data prep to ingest data from One Drive into Zoho Analytics... The pipeline is super simple but I can't any way to get all the files that I need. Basically I need to bring all the files with a certain pattern and for that I'm using a regex

• JWT Token authentication problem that sometimes generates infinite redirect loops

  Description : Nous proposons un bouton sur notre plateforme permettant de rediriger l'utilisateur vers le portail ZohoDesk via un jeton JWT pour une authentification transparente. Cependant, il arrive que certains utilisateurs soient pris dans une boucle

• Zoho desk desktop application

  does zoho desk has a destop applicaion?

• ZOHO Work Drive Back Up

  I am looking for a ZOHO Work Drive backup solution. Something that is cloud based. There's lots of these kinds of options for Google Drive and other providers, but I have not seen anything for WorkDrive. Any suggestions?

• ZOHO Reports - Filter Logic?

  Hi, I need a way to apply filter logics such as ((1 AND 2) OR 3). All I can see as of now is a way to enter different AND filters in the respective filter column. But how can I add an OR filter? Any advice would be highly appreciated. Mark

• Scanned Doc - selecting Item overwrites Rate

  I have a Vendor Invoice which was uploaded to Documents. I select Add To > New Bill. The OCR is actually quite good, but it is reading an Item Description instead of an Item Number. I remove the description and select the correct Item Number... and it

• Recruit API search

  Hi all, Attempting to call the search api endpoint from Postman using the word element as mentioned in api docs Search Records - APIs | Online Help - Zoho Recruit When making the call to /v2/Candidates/search?word=Saudi receive response of { "code": "MANDATORY_NOT_FOUND",

• Saving reading position + Keep screen on

  While Zoho Notebook is excellent for saving and annotating articles, its utility is severely limited by the lack of reading progress synchronization. On the Android app, if a user exits a long note after reading 50%, the app fails to save the position.

• Multiple Vendor SKUs

  One of the big concerns we have with ZOHO Inventory is lack of Vendor Skus like many other inventory software packages offer. Being able to have multiple vendor skus for the same product would be HUGE! It would populate the appropriate vendor Sku for

• Zoho LandingPage is integrated with Zoho One!

  Greetings to the Zoho One users out there! We're delighted to let you know that Zoho LandingPage is available in Zoho One too! With Zoho LandingPage, you can host custom-made landing pages, and persuade the visitors to dive deeper by making further clicks,

• Android app sync problem - multiple devices have same problem

  Hello, I am having a problem with synchronization in the Android app. When I create a drawing, the data does not sync correctly—only a blank note is created without the drawing. I tested this on multiple devices, including phones and tablets, and the

• How can i resend a campaign to only one of the recipients on the original campaign

  How can i resend a campaign to only one of the recipients on the original campaign ? Sincererly, Mike

• How to show branch instead of org name on invoice template?

  Not sure why invoices are showing the org name not the branch name? I can insert the branch name using the ${ORGANIZATION.BRANCHNAME} placeholder, but then it isn't bold text anymore. Any other ideas?

• Next Page