How to create an online meeting - Zoho Meeting

Scheduling an online meeting ​

Online meetings are a convenient and cost-effective alternative to in-person meetings. To schedule a meeting in Zoho Meeting, complete the Schedule Meeting form by entering the meeting details and the email addresses of the participants.
Participants will receive an email invitation containing the meeting link, RSVP options, instructions for joining via phone, and system requirements for joining from a computer. You can also add the meeting to your calendar and set reminders to stay on track.

How to schedule a meeting:

  1. Log in to your Zoho Meeting account.
  2. Navigate to the Meeting section by clicking on Meetings from the navigation menu.
  3. Click "Schedule" 
  4. Enter the Meeting title, type, description, host(s), participant emails, and the date and time of the first session.
  5. By default, it will auto-populate the time zone set under My Settings. Change time zone, if required. You can click the drop-down menu to select a different time zone.
  6. Enter the Agenda for your meeting. 
  7. Click More Options to configure advanced settings such as adding co-hosts, attaching session files, enabling end-to-end encryption, allowing participants to join before the host, scheduling recurring meetings, and setting up email reminders.

  8. Set reminders at multiple times before your meeting starts. Reminder email will be sent to participants based on this setting.
  9. Click Schedule.
Notes
  1. Upload your contacts to contacts.zoho.com to add them as participants in the online meetings you schedule. Your contacts will be auto-suggested in the participants field.

Conduct an instant meeting:

  1. On your Zoho Meeting Home page, click Meet now.
  2. Share the joining link with your participants through email or chat.

Rename meetings:

By default, an instant meeting gets the name of the presenter who starts it. But if you wish rename an instant meeting or a scheduled meeting, you can edit the meeting name at the top of the Attendees list, Chat tab, or Settings tab in the live meeting window. 

To rename a meeting:

  1. Click any one of the options Attendees, Chat, or Settings in the top menu of your live meeting window.
  2. Hover the existing name of the meeting and click the edit  icon.
  3. Enter the new meeting name and click Save.

Notes
Note
  1. Only presenters can rename meetings.
  2. Scheduled meetings cannot be renamed after the end time provided in the scheduling form.
  3. Instant meetings cannot be renamed after 1 hour from the start of the meeting.

Useful links
  1. System requirements
  2. Using audio, video, and screen sharing
  3. Add meetings to Calendar
  4. Set up reminders