PDF Settings | Create PDF copies of form submissions - Zoho Forms

PDF copies of form submissions

Providing PDF copies to respondents

When your respondents submit form entries, they might want to keep a record of the data they have filled out such as purchase orders, complaints they have raised, or applications for their reference.


To provide your respondents with an option to have a copy of their responses,

  • You can provide a link to download the form responses as a PDF in the Thank You Page.
    PDF of form submission in Thank You page
  • Send the PDF of the form submission as an attachment in the Email Notification triggered to the respondents after submitting an entry.
    PDF of form submission in email notifications

PDF copy of form entry in Thank You page   

To provide your respondents a link to download the PDF of form submission in the Thank You Page,

  1. In your form builder, navigate to the Settings tab > Acknowledgment & Redirects.

  2. Select Thank You Page

  3. To provide your respondents a link to download the PDF of form submission in the Thank You Page, select the Include a link to download PDF of submitted response in the Thank You Page option.

    Select the Include a link to download PDF of submitted response in the Thank You Page option

    By default, the default PDF template will be used. To access the PDF Settings, navigate to
    PDF Settings where you can customize the PDF.

PDF copy of form entry in email notifications      

To send a PDF copy of form submission as an email attachment,

  1. In your form builder, click the Settings tab.

  2. Click Email Notifications and set up an email template.

  3. After composing your email and select Attach form submission as a PDF option.

    Attach form submission as PDF

  4. Click Save.
Note: If you find the Attach form submission as a PDF  option disabled while configuring the email template, check if the Default Template is disabled under Settings PDF Settings.
By default, the Default Template will be used. To access the PDF Settings, navigate to Settings PDF Settings where you can customize the PDF.

The PDF of form submission will only be generated when the form is submitted or a form entry is updated.
To obtain a PDF of previously submitted form entries, use the Email notification for Updated record option in our forms.
  1. Go to the Settings tab > Email Notifications.
  2. Configure an email template for Updated Record.
  3. Once configured, navigate to the All Entries section of your form to update the entry. The email notification will then be sent to the configured email address with the updated form submission PDF.

    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now

            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION

                        Still can't find what you're looking for?

                        Write to us:  support@zohoforms.com



                          New to Zoho Social?

                              Zoho Marketing Automation

                                Zoho Sheet Resources


                                    Zoho Forms Resources

                                      Secure your business
                                      communication with Zoho Mail

                                      Mail on the move with
                                      Zoho Mail mobile application

                                        Stay on top of your schedule
                                        at all times

                                        Carry your calendar with you
                                        Anytime, anywhere

                                              Zoho Sign Resources

                                                Sign, Paperless!

                                                Sign and send business documents on the go!

                                                Get Started Now

                                                    Zoho SalesIQ Resources

                                                        Zoho TeamInbox Resources

                                                                Zoho DataPrep Resources

                                                                  Zoho DataPrep Demo

                                                                  Get a personalized demo or POC

                                                                  REGISTER NOW

                                                                    Design. Discuss. Deliver.

                                                                    Create visually engaging stories with Zoho Show.

                                                                    Get Started Now

                                                                                            • Related Articles

                                                                                            • Storing PDF of form entries and merged documents

                                                                                              Store Form Submission as PDF After configuring to save the file attachments in a cloud service, you can also choose to store the form submission as a PDF. To do so,  Select Store form submission as PDF to store the form entries as PDF files in your ...
                                                                                            • Restrict by Submission

                                                                                              With this option, you can limit the number of form entries you receive and restrict multiple form entries from the same respondent or the same IP. Once the entry limit is reached, the form's link will be disabled. To do this, In your form builder, ...
                                                                                            • Using the default PDF template

                                                                                              You can either use the default system generated PDF offered by Zoho Forms which you can customize to your liking or you can create the PDF from scratch with your own template and generate a customized PDF format to meet your requirements. Customizing ...
                                                                                            • Form Rules

                                                                                              With the Form Rules, you can choose to trigger different actions upon form submission if the defined conditions are satisfied. You can automatically trigger emails, assign tasks, decide on the Thank You page to be displayed or redirect the ...
                                                                                            • Sharing a form publicly

                                                                                              Table of Contents Sharing form link Sharing form as a QR Code Sharing forms on social media Track referrals After creating your forms, you can share them as links anywhere on the web or social media and collect responses. The publicly accessible URL ...
                                                                                            Wherever you are is as good as
                                                                                            your workplace



                                                                                              Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.


                                                                                              Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.


                                                                                              Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.

                                                                                              CRM Tips

                                                                                              Make the most of Zoho CRM with these useful tips.

                                                                                                Zoho Show Resources