Overtime Scheduler - Zoho People Attendance Service

Overtime Scheduler - Attendance Overtime Approval

Configure Overtime Schedulers to automatically submit employees’ overtime hours for approval at defined intervals. This ensures accuracy, consistency, and timely submission of overtime records without manual intervention. By automating the process, it streamlines the overtime approval workflow, reduces administrative effort, and provides employees with greater transparency and reliability in the submission of their overtime hours for approval.
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To configure overtime schedulers, at least one Overtime Policy must have overtime approval enabled, with an approval flow configured for it in Approvals.
To configure a overtime scheduler:
  1. Navigate to Settings > Attendance > Automation > Overtime Scheduler.
  2. Click Add Overtime Scheduler.
  3. Enter a unique name for the overtime scheduler.


  4. Select the overtime policies to which the scheduler applies.
  5. Select the scheduler frequency as one of the following:
    1. Weekly: Runs weekly on a selected day of the week.
      Example: Employee overtime hours recorded for the previous week can be submitted for approval on every Sunday at 18:00 (6:00 PM).

    2. Monthly: Runs monthly on a selected day of the month.
      Example: Employee overtime hours recorded for the previous month can be submitted for approval between the 1st and 10th (only specific day within this range can be selected) of the following month at (00:00) 12:00 AM. 

    3. Pay Period: Runs on every pay periods - payroll processing day
      Example: Employee overtime hours recorded for the pay period can be submitted for approval on the payroll processing day.
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      Limitations:
      - Overtime hours approval requests submitted via schedulers cannot be auto-approved or auto-rejected based on the pay period configuration.
      - Ensure your pay period configuration allows sufficient time between payroll processing and report generation to approve overtime, for pay period configuration, refer to Pay Period.
      - The scheduler execution time for the Pay Period will follow the payroll processing day schedule, which is 11:59 PM on the payroll processing day.
  6. Select the scheduler execution time.
  7. Click Save.
    The scheduler will be saved, and overtime hours will be submitted automatically for approval according to the configured frequency and execution time.
Learn more:
  1. Overtime Policy - Zoho People Attendance Service
  2. Overtime Submission, Approval, and Export Approved Overtime