Project templates | Online help | Zoho Projects

Project Templates

Project templates can help you manage your work more efficiently. You don't have to repeatedly enter the same tasks, and can thus save time and be more productive. Project Templates can be accessed from the project list view. 

Info
Availability: Premium plan - 20 templates, Enterprise plan - 30 templates

Benefits

  1. Replicate and reuse the structure and content of existing projects.
  2. Standardize and maintain your project's workflow.
  3. Customize a project after creating it from a template.
  4. Save time by creating a template for projects that are repetitive.
  5. Set task dependencies in project templates.

Create a template

Create project templates and use them in your upcoming projects.

  1. Navigate to Projects tab in the left navigation panel.
  2. Click Project Templates tab.
  3. Click New Project Template.
  4. Select the Project Layout that you want to apply to the template from the upper-right corner. If you haven't created any project layouts, Standard Layout will be listed in the drop-down. Learn more about creating a Project Layout. 
  5. Enter the Project Template Name and select the project that you want to make as a template in Choose from Projects drop-down.
  6. Check the Add closed tasks as open tasks in the project template option if required. Closed tasks in the selected projects will be added as open tasks in the template.
  7. Type your Project Overview.
  8. Click Add Project Template to create your new project template.

Add Task List to a Template

  1. Navigate to Projects tab in the left navigation panel.
  2. Click Project Templates tab and you can see the list of all the project templates.
  3. Select a template and navigate to task module. 
  4. Click on the arrow next to the Add Task button to access the Task List option.
  5. Click Add Task List.
  6. Enter the task list details
    Clone from Task Template: This allows selecting an existing task list template.
    Clone from a Project or Project Template: This allows selecting an existing task list for a project or project template.

  7. Select a phase if applicable.
  8. Set the task list flag as internal or external.
  9. Add tags if required.
  10. Click Add. 

Edit / delete a template

  1. Navigate to Projects tab in the left navigation panel.
  2. Click Project Templates tab and you can see the list of all the project templates.
  3. Hover over the project template that you want to edit or delete.
  4. Click    or right-click and choose Edit Template or Trash Template to edit or delete the project template. 

Clone a template

  1. Navigate to Projects tab in the left navigation panel.
  2. Click Project Templates tab and you can see the list of all the project templates.
  3. Hover over the project template that you want to clone.
  4. Click    or right-click and choose Clone Template to clone the project template.

Create Project from a Template

  1. Navigate to Projects tab in the left navigation panel.
  2. Click Project Templates tab and you can see the list of all the project templates.
  3. Hover over a project template.
  4. Click  or right-click and select Create Project.
  5. Enter a Project Title.
  6. If desired, select a Template and an Owner, enter Start and End Dates, and create a Project Overview.
  7. Set the Group, Budget, Task Layout, and other criteria for your project.
    1. Default Billing Status can be changed when creating a project. It will override the selection in Portal Settings.
    2. Map a relevant task layout to your project from the Task Layout drop-down. To view the list of task layouts available in your portal, navigate to  > Customization > Layouts and Fields > Tasks > Task Layouts.
  8. Select a Billing Method (note that this option only appears when Zoho Projects is integrated with Zoho Invoice or Zoho Books, and it is not available in the free plan).
    1. Based on Staff Hours - Users are assigned different rates, and project billing is based on the user rates of the team members working on the project. You can set user rates in the Add User page.
    2. Based on Project Hours - All users are assigned a standard rate, and project billing is based on the hours logged for the project as a whole.
  9. Customize the tabs for your project as necessary. You can control the visibility of the modules to others in the project with this option.
  10. Click Add.

Trash a Project Template 

  1. Navigate to the Projects tab in the left navigation panel.
  2. Click the Project Templates tab.
  3. Hover over the project template and click > Trash Template.
  4. Confirm your action.
Trashed project templates will be moved to the Recycle Bin and can be restored within 30 days.
More Reads
Template Gallery
Template Operations
Task Dependencies in Project Templates