AI in Zoho Writer
Zia, Zoho Writer's AI-driven writing assistant, has built-in functionalities to design different types of documents, enhance your content quality, and protect the integrity of your document's content.
Here's a quick overview of AI functionalities in Zoho Writer:
Feature | Description |
Ask Zia | Use // to summon and chat with Zia for help with creating and editing content without switching tabs. |
Create content with built-in prompts | Generate new content from scratch using context-aware prompts. |
Modify content with built-in prompts | Refine, shorten, rephrase, summarize, or retitle your selected text. |
Summarize | Summarize entire documents or only the selected text. |
Manage Zia responses | Insert, rewrite, continue, or discard Zia’s suggestions in the document. |
Grammar and spell check | AI-powered grammar tool checks context beyond rules. |
Readability score and real-time suggestions | Get instant feedback on how readable your content is. Zia also provides actionable cards to simplify sentences, replace long words, and break down complex structures. |
Writing quality analysis | Zia evaluates your tone, voice, and style to suggest improvements. It flags overused adverbs, passive voice, clichés, and inconsistent tone, all in real time. |
Word Cloud | Automatically generate a visual word cloud based on word frequency and prominence in your document. Helps identify key themes and overused terms. |
Translation | Translate full/partial content within the editor in 70+ languages. |
Plagiarism checker | Detects plagiarized content with source-wise report. |
Auto-detect fillable/sign fields in PDF forms | Detects form fields to help create fillable/signable PDFs. |
AI-powered field labeling in PDF forms | When you import a PDF form, Writer intelligently assigns labels to the detected fields (e.g., Name, Date, Signature), making it easier to fill or convert into a digital form. |
Below is an overview of the Zia's capabilities in Zoho Writer
Design documents and templates
Zia helps you design different types of business documents, complete with content or just the layout, such as sales orders, resumes, and NDAs in three different styles. Learn more
Steps to design documents using Zia:
- Launch Zoho Writer's dashboard and select Document using AI.
- A dialog will open with a pre-generated prompt. You can customize the prompts to suit your requirements.
- Click Generate.
Generate or rephrase content
Zia provides intelligent writing assistance, such as generating content, improving sentence and vocabulary, rewriting or rephrasing content, and more, with easy-to-use prompts. You can switch between OpenAI and Zoho's own generative AI to generate content from within your document. Learn more
Steps to generate or rephrase the document's content:
- Open a Zoho Writer document
- Type '//' anywhere in the document editor
- If you wish to generate content, write your prompt in the editor.
- If you wish to rephrase content, select the required content in your document and click Rephrase from the list of options displayed.
Spell and grammar check
Zia helps make your content error-free by checking and highlighting spelling and grammatical suggestions in your documents in English, French, Spanish, and Brazilian Portuguese. Learn more
Zia helps spot:
- Spelling errors
- Article errors
- Possessive adjective errors
- Demonstrative adjective errors
Steps to enable spell and grammar check:
- Open a Zoho Writer document.
- Click the Tools tab in the top toolbar.
- Click Spell Check and enable spell check, grammar, and writing quality. Suggestions will appear in the document as you type.
Writing insights
Zia provides contextual writing suggestions to enhance the quality of your writing by avoiding hedging phrases and words, cliches, filler words, and more. Learn more
Zia helps you improve your writing quality by avoiding:
- Hedging words and phrases
- Redundant phrases
- Cliches
- Informal writing
- Archaic words, inflated phrases, and more
Readability analysis with score
Zia helps you check how easy or difficult it is to read your content with a readability score based on the Flesch-Kincaid index. Zia's analysis also helps make your content more concise by highlighting run on sentences, polysyllabic words, and average sentence length. Learn more
Translate document' content
Zia lets you translate a document's content, right from within the editor. Zia's translation supports 70+ languages, allowing you to translate your work into any popular language, instantly without depending on any third-party, ensuring the confidentiality of your content. Learn more
Highlights of Zia's translation:
- In-doc translation
- Translate an entire document
- Translate only specific parts of a document
- Option to save the translated content as a new document
- Auto-detect content language
- Supports over 70 languages
Plagiarism checker
Zia highlights potential plagiarized and duplicated content in your document's content by comparing your document content with billions of webpages across the internet. Learn more
Summarize documents
Zia instantly creates a clear, concise summary of your document's content to understand or share key details of your documents. Learn more
Zia provides the flexibility to:
- Summarize entire documents
- Summarize only selected content or sections of a document
Auto detect fillable and sign fields
Zia automatically detects and inserts fillable and signature fields while converting any static PDF or paper form into document automation templates and saves time.