Fitness Industry: How to design appointment scheduling sites for businesses in this industry?

Hey everyone!

Today, we have put together a guide on designing appointment scheduling site for businesses in the fitness industry. We hope that this guide will be useful to you and do not forget to share this with anyone who you know will benefit from this. So, let us begin!

If you are interested in reading more articles like these, click here.

Why do I need an attractive appointment scheduling site for my fitness establishment?

Let us start with a scenario. Imagine that you are a potential customer who is looking to join a new gym. Where are you going to look for information about the gyms near you? On the internet, of course. After searching for gyms near you, you will start comparing all of them against each other based on how much information they provide and how good their online presence is. One of the major deciding factors for potential customers other than the information about your gym is how attractive your website and appointment scheduling site is. Most gym owners underestimate how important this is because in today’s world, the first place where anyone is going to look for information is on the internet and it is very essential that you need to showcase your best on the web as well. This has the potential to gain the trust and confidence of your customers to invest in your services with the expectation of great quality especially when they compare you against your competition. So, what are we waiting for? Let us begin!

Why follow certain rules and guidelines while designing an appointment scheduling site for your fitness establishment?

Every industry follows a certain design language. If you take a set of organizations in the same industry, you will notice that there will be several similarities on how they have their websites designed. This is because the design language plays a crucial role in communicating the attributes of an organization visually. For example, pharmaceutical companies use white, green and blue on their websites because they are the colors that are most associated with that industry. Similarly, we need to use a certain color combination on our websites as well. Moreover, that is what your customers want to see on your web pages because that is what signals to them that you know what you are doing. Moreover, a well-designed web page will show that you have taken the effort of creating such an appearance, which will surely impress your customers.

Note: This guide will provide an overview of what you need to know while designing your appointment scheduling page in the fitness industry. If you need an in-depth guide covering every step of the process, we recommend that you go through this guide before continuing any further.

What do customers expect from your appointment scheduling site?

Your appointment scheduling site should contain everything that your customer needs to schedule time with your gym. It should contain every bit of information that is necessary for them to know and should be easy and convenient for them to book a time slot. The design and styling of the appointment scheduling site should not be very different from your website either as it does not form a single visual design for your establishment. There should not be much going on in the background image of your appointment scheduling site as it brings in too many elements into your appointment scheduling site. This results in your appointment scheduling site looking too cluttered and it will not be a good experience for your customers to strain and spend too much time on your page just to complete a booking. We would recommend you to simulate a booking after you have designed your page from top to bottom so that you will be able to find the finest details that may not be necessary on your appointment scheduling site. Doing all this will definitely improve the online booking experience for your customers. Be it Beauty, Wedding, Fitness or any other industry for that matter, having an attractive and good-looking appointment scheduling website can only work wonders for your business.

Designing your background image

Before we get started with this, we would suggest that you look at websites of gyms and fitness studios on the internet. You will see some similarities among all of them. The first on will be that all the good ones will have images of their establishment on the website. This is something that is key to building an attractive appointment scheduling site for your customers. Images of customers using your services are alluring when it comes to websites and marketing material for gyms. Therefore, it would be very good if you have some images from your establishment that can be used on an appointment scheduling site. If you do not have anything like that, you can always get some from websites like Unsplash. More information is provided on how to get images for you background on the guide that we had mentioned earlier.

The color scheme that you are going to use also influences your background image. If you have a website for your establishment, then you can get the color scheme right from there itself. Just take a good look at your website and answer this question with a set of colors: which colors are most used on the website of your establishment? If you get at least two colors from your website, then that is the color scheme that we would suggest you to go ahead with your background image. While looking for background images, you can keep these colors in mind so that you can give preference to the images that have these on them. This will ensure that your website and appointment scheduling site are similarly done and it will appear to be very uniform when customers transition from the website to the appointment scheduling site. Just ensure that the image that you use on your background does not have too many details or elements on it as it can make the text that will appear on top of it harder to be read. Also, if you need to put the logo of your establishment on the background image itself, you will need to use other third-party graphic editing applications to do so.

Applying the color scheme on other elements

Remember the color scheme that we got from your website? That is the exact one that we will be using for applying colors to our page as well. Now that we have completed designing our background image, we have mainly four areas where you will need to apply colors for your appointment scheduling site: Background color, Text color, Button color and Button Text color. While applying color to each area, ensure that the color that you are applying is contrasting well with the background area behind it. This way, you can ensure the maximum visibility of the element and the background as well. This especially applies to the text on the page that has the utmost importance as it may contain information that your customers need to know before booking a time slot on the page. You can try out different colors from your color scheme on your text and pick the one that is the most legible on your page. In case you are unable to find a color like that, you can always go with white as white is a neutral color that can go with any combination. Keeping similar instructions in mind, keep trying out different combinations on the page and choose one that you think is the best.

Writing the text on your appointment scheduling site

The text above the buttons is the place where you can keep some punchy one-liners for your page. You can also use the same space to inform the customers of anything that they may need to know about before booking the time slots. Remember that since the text is situated above the buttons, you can count on them to read it before going over the buttons. If you think that the space given for the text is insufficient, you can edit the background to contain a small amount of information besides this with other graphic editing tools. After every edit that you make while designing your appointment scheduling site, we highly recommend that you check out your edit by clicking on the Go To button at the very end of Workspace settings and checking the live preview of your appointment scheduling site. This way you can adjust the design as you keep changing and editing different parts of the appointment scheduling site.

The final thing to do

One of the most important things in this whole guide is to get feedback for your work. Many a time, we get carried away with our design that we may sometimes add certain elements that are unnecessary or irrelevant to our product. Therefore, it is crucial that you get opinions from others who you trust such as colleagues, friends or family who can evaluate your work and hive suggestions that may or may not improve your appointment scheduling site. Once you’ve rolled out your appointment scheduling site, get feedback from your customers as well asking them to suggest any improvements that can be made from their perspective. This act not only gets you information that you can use to improve your services, customers also feel good when they are asked for their feedback as it makes them feel that you care about quality in your service. This will only benefit you in the long run as it also helps build customer loyalty to your establishment and services.

We hope that you have found this guide to be helpful to you. Please share this with anyone who you know will benefit from this guide. Once again, let us know of any questions that you have via the comments sections down below.

• Topic Participants

• Akarsh Madhav

  

• Tim

• Sticky Posts

• Zoho Bookings know-how: A hands-on workshop series

  Hello! We’re conducting a hands-on workshop series to help simplify appointment scheduling for your business with Zoho Bookings. We’ll be covering various functionalities and showing how you can leverage them for your business across five different sessions.

• Announcing: custom color palette + free workshop

  Hello everyone, We're excited to share new feature in Zoho Bookings—a color palette within booking page themes. You'll find this option under Manage Bookings > Workspaces > Booking Page Themes. You can customize the color of every element in your booking page and even alter the transparency of your background image. Please note that this is a paid feature included in the Basic and Premium plans. At the moment, it's available only under the Modern Web theme. This means you can create billions (7,

• Complete walk-through of Zoho Bookings (video)

  Save time for both you and your customers. Use Zoho Bookings, the appointment scheduling app from Zoho, to free yourself from email and paper-based scheduling. Zoho Bookings can give you a common calendar by syncing multiple calendars, including yours and your staff's. Your customers can book a time convenient for them, and pay for services, through your website or the customizable webpage features available in Zoho Bookings. They'll also get emails reminding them about their appointments and any

• New Features: Service Availability and staff booking page themes!

  Dear All,  Want a dedicated schedule for your one-on-one services? How would it feel to have one-on-one services open for consultations only during certain times? You need a superpower to make that happen and we give it to you - Service Availability is

• Zoho Bookings has a new pricing - Pay per user

  Dear customers, Businesses around the world use Zoho Bookings. Customers have booked 1.5 million appointments and over 200K online meetings using Bookings. We are only set to cross more milestones, thanks to your support. We are excited to introduce to

• Recent Topics

• Create case via email

  Good Afternoon, I have just registered and am taking a look around the system. Is it possible to create a case via email.  I.e. an employee/client/supplier emails a certain address and that auto generates the case which then prompts a member of staff

• Need a Universal Search Option in Zohobooks

  Hello Zoho, Need a Universal Search Option in Zohobooks to search across all transactions in our books of accounts. Please do the needful Thanks

• Locked Notebook

  Hi, I hadn't used my Notebook in some time and was refamiliarizing myself with it. I clicked a lock icon and now I can't unlock. When I hit the information or unlock icons I'm taken to a page with the notebook icon and a keyboard. When I type, nothing

• Unable to produce monthly P&L reports for previous years

  My company just migrated to Books this year. We have 5+ years financial data and need to generate a monthly P&L for 2019 and a monthly P&L YTD for 2020. The latter is easy, but I'm VERY surprised to learn that default reports in Zoho Books cannot create

• Hide fields only for creation

  Hello, I'd like to hide some fields only during the creation of a contact in Zoho CRM. In fact I have some fields that are automatically calculated thanks to an automation, so when my users create a contact I don't want them to fill those fields. I know

• Issues with Zoho Sheet in Mac

  I have downloaded the Zoho App from App Store but It is failing to Save As, Open & Download Operations. App Store

• Weekly Sales Summary

  Is it possible to generate a weekly report in Zoho Books to show -$$ amount of estimates generated -# of estimates generated by Salesperson -$$ amount of Sales Orders created -$$ amount of Invoices generated

• Can I write a check in Zoho Books with no associated bill?

  This currently does not seem possible, and I have a client that desperately needs this function if I am able to convert them with Quickbooks. Thank you in advance for your reply. 

• OpenAPI Specs are just plain wrong

  The provided yml files for generating the OpenAPI specs are absolutely riddled with errors and inconsistencies. From missing fields on the objects, to just incorrectly named resource objects. I'm having to go through and manually changing the spec to

• About Meetings (Events module)

  I was working on an automation to cancel appointments in zoho flow , and in our case, we're using the Meetings module (which is called Events in API terms). But while working with it, I'm wondering what information I can display in the image where the

• Custom Footer – Zoho Writer Document

  Hello everyone, I’m having an issue adding a custom footer in a Zoho Writer document. I would like to insert my company information (including a logo + address) in the footer. The problem is that when I add these elements, the main content of my pages

• Report grouping

  I have added a grouping in a report but it is not working how i had expected. I wanted to group a summary on a field named Size but when i add the grouping the report is still showing me each record and making a summary at the bottom of the report. What

• Social Media Simplified with Zoho Social: Preview your Instagram grid before posting

  For a platform like Instagram that relies on visual appeal, it's important that you plan your image and video content in a way that holds your audience's attention. Planning your grid ahead of time gives you the benefit of understanding how your posts

• Spreadsheet View click & focus issue in Arabic (RTL) localization

  Hello Zoho Support Team, I am facing an issue in Zoho Creator Spreadsheet View when using Arabic localization (RTL). Scenario: My app supports English (LTR) and Arabic (RTL). I created a Spreadsheet View for a form. In English, everything works correctly.

• VAT rates - exempt and out of scope

  Good Evening, UK based company here. I am a bit confused in respect of setting up VAT rates for exempt goods and services; at present I am simply leaving the VAT rate blank in the transactions in order to prevent any VAT appearing in the VAT return. When

• How to loop through Multiple Upload and Display Actual File Name

  I have been reading the help on the File Upload Control and reviewed the Deluge help on files and I can not figure out how to loop through the uploaded files and do anything but get the automatically created file names. The code below will run but each

• abou arattai

  I want to use the Arattai app for business purposes, so please convert my account to a business account.I have my own invoice app, and I want to link it with the Arattai app for direct messaging.

• Overlapping Reports in Dashboards

  It's rare, but occasionally it would be a good feature if I were able to overlap reports, either fully or partially in the Dashboards. Also, then having the ability to move objects to the front or rear, or make them transparent/translucent would be good

• Looking back at Zoho Calendar in 2025

  Hello Zoho Calendar Community, As we step into a brand-new year, we’d like to take a moment to thank you for being an active and valued part of the Zoho Calendar community. Your trust, feedback, and continued engagement motivate us to keep evolving and

• There was an error while connecting to GSTN

  I am trying to file GSTR1. Everything flows smoothly until I reach the final step of filing the return. After I enter the PAN and OTP for filing it raises the error "There was an error while connecting to GSTN"

• Zoho Books Extension: What Happens If Custom Fields Already Exist?

  When developing Zoho Books extensions, what happens if the target Zoho Books organization already has a custom field with the same API name as one defined in the extension? I’m asking because we originally created an on-Books version of this functionality,

• Internal Server Error (500) When Attempting to View Banking Transactions

  I am experiencing an Internal Server Error (500) when attempting to view transactions across all of my banking accounts. Despite multiple attempts to resolve this, I have received little more than runaround from support, and the issue remains unresolved.

• How do I add a blank line to the Organisation Address Format?

  I'd like to have my VAT number, for example, shown prominently by having a clear gap between it and the address block above, but any blank lines in the address format get ignored in PDF outputs.

• Automatic Invoice Number generation for createRecord

  Hello, while testing some custom Buttons in my Zoho Books application, I noticed that I get an error that previously did not occur. After some further digging I found that the automatic transaction numbering of invoices no longer work in my organization.

• Adding number of days to an estimate.

  I need both QTY of item and "number of days hire" in my estimates at the line item level. Any clues as to how this is done would be greatly appreciated. It needs to calculate. Thanks J

• Books Api: listing expenses created after certain dates

  Is there any parameter I can add to the List Expenses endpoint that will let me look up expenses by when they were created?

• Why can't we change the Account type from an Expense to an Asset?

  Like the question. Why in QuickBooks for example if I mistakenly created an account as an expenses and I already captured information in those accounts, I can just change the account type from expense to asset

• Is it possible to do validation for the Actions added to Reports?

  We have an all-around On Validate function that checks all the possibilities before the Created/Edited form submissions. We want to have a button in the report view, so we can change records without entering. We are able to add this button, and it does

• Ability to Edit Ticket Subject when Splitting a Ticket

  Often someone will make an additional or new request within an existing ticket that requires we split the ticket. The annoying part is that the new ticket maintains the subject of the original ticket after the split so when the new ticket email notification

• [Free Webinar] Environments in Zoho Creator - Creator Tech Connect

  Hello Everyone, We’re delighted to kick off the 2026 edition of the Zoho Creator Tech Connect Series and are excited to continue this learning journey with you. The Creator Tech Connect series is a free monthly webinar featuring deep-dive technical sessions

• Zoho Voice API SMS

  I made a post request in Zapier to try to send an SMS. Authentication appears to be configured correctly. I followed the documentation and I'm getting a 400 Error "Internal Server Error". Not helpful at all. Anyways, I could not find any information on

• How do I change (error) display messages

  Hi! I would like to edit display messages like "invalid entries" and "enter a value for Nome" and so on into Italian language messages. How can I do that? Already tried on Validate on form submit. Where I am failing? Thanks in advance.

• Record Overseas Transactions Along with CC charges

  Hi All, We receive payments via stripe in multiple currencies and stripe takes around 2.5% fees. The amount is settled in INR into our local bank. What should be the currency of the income account used for Stripe payments? Here is a sample flow that we

• Easier onboarding for new users with stage descriptions

  Greetings, I hope all of you are doing well. We're happy to announce a recent enhancement we've made to Bigin. You can now add descriptions to the stages in your pipeline. Previously, when creating a pipeline, you could only add stages. With this update,

• Pieds de page personnalisé - Document Zoho Writer

  Bonjour à tous, Je rencontre un souci avec l’ajout d’un pied de page personnalisé dans un document Zoho Writer. Je souhaite insérer les informations de mon entreprise (notamment un logo + adresse) dans le pied de page. Le problème, c’est que lorsque j’ajoute

• Permissions on Views

  Having the option of any agent creating custom views is firing back and got a situation where there are a hundred different views across the team and tickets are not being dealt in the most efficient of ways. Tickets seems to be missed by some agents,

• Credit card transactions are backwards after importing statements

  I am new to Zoho Books so I'm importing my firm's bank and credit card statements in. My credit card statements have a single column with negative numbers so that is the option I chose. But when I went to categorize the credit card transactions, I can

• import data from Apollo.ai into zoho crm via zoho flow

  I might be asking this question in the wrong forum. We use Apollo.ai to find potential new leads for our business, there are around 10000 leads that we have initially found. We have an Apollo.ai account but just to do searches, we dont use it as a crm.

• Knowledgebase SEO

  We have a custom-domain mapped help center that is not restricted via login. I have some questions: a) will a robots.txt file still allow us to control indexing? b) do we have the ability to edit the sitemap? c) do category URLs get indexed by search

• VIsual maindmaps in Zoho notebook Ai

  Can I create and export VIsual maindmaps in Zoho notebook Ai

• Next Page