Zoho Docs: Folder share

Zoho Docs: Folder share

Good morning

I know that you can share a Workspace in Zoho, however can you please add the ability to share folders within a workspace.

We have a lot of files (artwork) that we share to 3rd party agents.  We don't want these users having access to the whole workspace. 
The solution as it stands is create a new workspace and share to those users, however this results in duplicating files and as artwork, that's a lot of file space.  It also means a lot of administrative work for the Marketing team when changes are made to any of the artwork files.

By sharing a folder within a workspace, the agents can only see that folder.  On searching, I see that this request was made four years ago, and a couple of times since.

If long term this will not be possible, we will have to look at an alternative file sharing system.

Kind Regards, Luke











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