WorkDrive 4.0: Enhanced productivity. Improved usability. (Phase 2)

Hello All,

In our previous announcement, we introduced the first set of WorkDrive 4.0 features designed to meet the evolving collaboration, security, usability, and data management needs of modern teams.

We are excited to present the next set of feature updates. These updates are specifically designed to elevate team efficiency, ensuring seamless continuity throughout your business operations.

Read the official announcement here

Productivity

Higher upload limits and seamless file upload experience with WorkDrive

Say goodbye to concerns about file size, network problems, or interruptions during the upload process. With WorkDrive's new chunk file upload capabilities, we've transformed the way you upload files.

WorkDrive now breaks large files into smaller segments or chunks and uploads them individually. This improvement enables you to seamlessly upload larger files and resume uploads after interruptions, even in challenging internet conditions.

We've also bumped up the file upload limit to a whopping 250 GB! Business edition users can now effortlessly upload those massive project files without any hassle.

Here's a quick overview of the file upload limits based on your WorkDrive plan:

• Starter Edition: Upload single files of up to 10 GB in size
• Team Edition: Upload single files of up to 50 GB in size
• Business Edition: Upload single files of up to 250 GB in size
• Zoho One Bundle (WorkDrive): Upload single files of up to 250 GB in size
• Zoho Workplace Bundle (WorkDrive): Upload single files of up to 10 GB in size

Learn more

Boost your productivity with our generative AI integration

Are you ready to supercharge communication and collaboration across your team, while creating exceptional content? The Zia AI + WorkDrive integration is here to make it happen!

Whether you're developing new ideas, searching for study materials, or immersing yourself in research, you can effortlessly generate the information you need in WorkDrive.

• Unleash your creativity with Zia AI
  Zia AI helps you generate content and images within the WorkDrive platform. Whether you're working on a blog post, article, social media post, or presentation, Zia can enhance the quality and efficiency of your content creation process.
  
  
• Collaborate with AI-powered comment suggestions
  In a collaborative work environment, effective communication is crucial. Zia AI offers real-time suggestions to refine your comments, allowing you to rephrase, shorten, and punctuate for clarity and professionalism.
  
  
• AI-generated cover images for audio and video files
  Customize default, system-generated cover images using AI-generated images to more accurately represent your audio and video files.

Learn more

Create or upload code snippets in WorkDrive

Save code snippets by typing in the programming code or copying and pasting it from an external source. You can also upload code snippets and store them directly within the WorkDrive platform. Then, effortlessly share your saved code snippets with team members or collaborators.

Note: The auto-detect code feature in WorkDrive will identify the programming language based on the entered code. However, you can also manually select a language from a list of available options.

What's next: We are currently working on the line-based commenting feature for code snippets, which will allow you to comment and collaborate on any specific line of your programming code.

Learn more

Continuity

Webhooks in WorkDrive: Real-time notifications for enhanced productivity and security

Webhooks gives you real-time notifications of file, folder, team folder, and team based events directly in an external app (the URL you specify) as soon as triggering events occur in WorkDrive. They facilitate the real-time exchange of information by automatically delivering notifications from one application to others.

Note: This feature is available only in WorkDrive Business Plan.

(i) Setting up webhooks in WorkDrive is accomplished through the use of custom apps. As an admin or super admin of a WorkDrive team, you can create a custom app from the Admin console and configure corresponding webhooks within it.

Here's a video outlining the webhook setup process. Whenever a file is deleted from a team folder in WorkDrive, this particular webhook automatically notifies users through the Cliq app.

Here are a few ways you can make the most of WorkDrive's webhooks:

• Simplify file monitoring
  Configure a webhook to deliver swift notifications whenever a file is uploaded, modified, or deleted from a specific location in WorkDrive.
  
  
• Enhance collaboration
  Webhooks can instantly alert you about edits to shared documents, new comments, and other changes made by collaborators.
  
  
• Control access to files for enhanced security
  Webhooks can be used to monitor user access and permissions in real time. For example, you can configure a webhook to promptly notify you whenever a user's role or access permissions change within WorkDrive. This ensures that you can take immediate action to prevent unauthorized access to your files and folders.

Learn more

Compliance

Recent certifications

Zoho WorkDrive is now certified with,

• ISO 9001 - Quality Management System (QMS): This international standard validates our ability to consistently deliver quality products and services that adhere to customer and regulatory requirements.
  
  
• ISO 22301 - Business Continuity Management System (BCMS): This international standard is designed to help organizations prevent, prepare for, respond to and recover from unexpected and disruptive incidents.
  

Learn more

The data retention feature is now available on all paid plans

The data retention feature is now enabled for Starter and Team plans. Previously, this feature was exclusively available on the WorkDrive Business plan.

Learn more

User experience

Experience WorkDrive in your preferred Indian language

India's rich linguistic diversity is now fully accommodated by WorkDrive. No matter which region you're from or which language you speak, WorkDrive is here to empower your collaboration and document management needs.

We have expanded our language support to include all 22 official Indian languages. This means that you can now access and interact with WorkDrive in your preferred Indian language for a more convenient and user-friendly experience.

Learn more

Enhanced functionalities in WorkDrive Snap

To enrich your recording experience, we've introduced a few enhancements in WorkDrive Snap. We've enhanced the user interface and improved the screen and video recording functions.

• Common enhancements: Enjoy the flexibility of muting and unmuting the microphone, as well as toggling the camera on and off while recording screens or videos.
  
  
• Video recording upgrades: Take control of your video recordings with the new maximize and minimize options. Now, you can adjust the video resolution according to your preference, choosing from 1080p, 720p (default), and 480p.
  
  
• Screen recording enhancements: We've provided a picture-in-picture (PIP) option for users recording their entire screen from the Chrome browser.

Learn more

Improved search functionality

Elevate your search experience to new heights! Our latest enhancements help create a smoother user experience:

• Saved search: You now have the option to save your frequently used and repetitive searches along with the applied filters, making the process of generating future search results effortless.
  
  
• Recent search listings: Your recent searches are now at your fingertips within the search UI. Quickly access them to find the information you need.
  
  
• Streamlined search: We've introduced a dedicated search bar in the Embedded Folder and External Share views, so users can quickly find and access files in these views. Additionally, we have enabled quick search options to help users find files in their My Folder, Team Folder, Org Folder, and any other specific subfolder.
  
  
• Keyword highlighting: Searched terms are now highlighted in the search suggestion UI and on the Searched File listing page, ensuring improved visibility and ease of use.
  
  
• Mobile app search:
• We have improved the search functionality in the WorkDrive mobile apps by introducing search options at both the parent folder and at the sub-folder level.
• Multiple filter options have been added to expedite discovery of your desired files and folders.
  

Learn more

Video and audio preview enhancements

 We have enhanced video and audio previews by adding seek forward (Shift+Right arrow) and seek backward (Shift+Left arrow) options. We have also introduced shortcut options for muting/unmuting (M), entering/exiting full screen mode (F), and playing/pausing your content (space bar).

Additionally, we have introduced picture-in-picture (PIP) support for video files.

Learn more

Other UI/UX fixes and enhancements

• Zoho Mail + WorkDrive integration enhancements: We have introduced the Attach as a Copy option for Zoho native (Writer, Sheet, and Show) files. Collaborators can now view and download shared Zoho native files within the Zoho Mail application.
  
  
• Tree navigation pagination: Tree navigation pagination makes it easy to view and access all your folders and subfolders within the tree navigation UI.
  
  
• Quick access feature: We've added the [+ NEW] button to the Recent Files and Favorites tabs, allowing you to effortlessly create, upload, or import files directly from these tabs.

More surprises are on the way! Keep watching this space for exciting feature additions from Zoho WorkDrive.

As always, you can contact our support with any questions, or simply add your comments below.

You can also follow us on Twitter, Instagram, LinkedIn, Facebook, and Quora for interesting WorkDrive news and product updates.

• Topic Participants

• Dhineshraj K

  

• Sticky Posts

• Ask the Experts: Five-hour live Q&A session with Zoho WorkDrive product experts

  Have questions about WorkDrive 5.0? Let’s talk! We recently launched Zoho WorkDrive 5.0, packed with powerful updates to help your team work smarter, stay secure, and get more value from your business content. From content-centric workflows and AI-powered

• WorkDrive API Documentation

  WorkDrive provides users and developers an extensive set of APIs to help integrate functionalities of Zoho WorkDrive with other Zoho applications and third-party tools. We have published the official WorkDrive API Documentation page for all external users.

• March 15, 2023: Zoho Docs is discontinued

  As of today (March 15, 2023) Zoho Docs is discontinued for all users. We would like to thank our customers for trusting us for so many years! Going forward, we're confident you'll enjoy using Zoho WorkDrive for all your advanced file management and collaboration

• Support for auto-upgrade in TrueSync (for Windows)

  WorkDrive TrueSync app now supports auto-upgrading to the latest version for Windows OS. You must manually download and install the TrueSync app version 3.4.0 to avail this feature. Download the latest TrueSync app for Windows (version 3.4.0) Supported

• Introducing Collections

  Create collection links to easily request any number of users to upload files to a particular folder. Once users upload their files, you will be able to view their submissions and manage their files effortlessly. Users don't need a WorkDrive account to

• Recent Topics

• [ZohoDesk] Improve Status View with a new editeble kanban view

  A kanban view with more information about the ticket and the contact who created the ticket would be valueble. I would like to edit the fields with the ones i like to see at one glance. Like in CRM where you can edit the canvas view, i would like to edit

• Adding Markdown text using Zoho Desk API into the Knowledge Base

  Hi Zoho Community members, We currently maintain the documentation of out company in its website. This documentation is written in markdown text format and we would like to add it in Zoho Knowledge Base. Do you know if there is REST API functionality

• An Exclusive Session for Zoho Desk Users: AI in Zoho Desk

  A Zoho Community Learning Initiative Hello everyone! This is an announcement for Zoho Desk users and anyone exploring Zoho Desk. With every nook and corner buzzing, "AI's here, AI's there," it's the right time for us to take a closer look at how the AI

• Shared values: From classroom lessons to teaching moments in customer service

  While the world observes Teachers’ Day on October 5, in India, we celebrate a month earlier, on September 5, to mark the birth anniversary of Dr. Sarvepalli Radhakrishnan, a great teacher, renowned scholar, educationist, and advocate for empowerment.

• Export to excel stored amounts as text instead of numbers or accounting

  Good Afternoon, We have a quarterly billing report that we generate from our Requests. It exports to excel. However if we need to add a formula (something as simple as a sum of the column), it doesn't read the dollar amounts because the export stores

• Create a list of customers who participated in specific Zoho Backstage events and send them an email via Zoho CRM

  How to create a list of customers who participated in specific Zoho Backstage events and send them an email via Zoho CRM? I was able to do a view in CRM based on customer that registered to an event, but I don't seems to be able to include the filter

• Zoho Desk blank page

  1. Click Access zoho desk on https://www.zoho.com/desk/ 2. It redirects to https://desk.zoho.com/agent?action=CreatePortal and the page is blank. Edge browser Version 131.0.2903.112 (Official build) (arm64) on MacOS

• Clearing Fields using MACROS?

  How would I go about clearing a follow-up field date from my deals? Currently I cannot set the new value as an empty box.

• I hate the new user UI with the bar on the left

  How can I reverse this?

• Constant color of a legend value

  It would be nice if we can set a constant color/pattern to a value when creating a chart. We would often use the same value in different graph options and I always have to copy the color that we've set to a certain value from a previous graph to make

• Question regarding import of previous deals...

  Good afternoon, I'm working on importing some older deal records from an external sheet into the CRM; however, when I manually click "Add New Deal" and enter the pertinent information, the deal isn't appearing when I look at the "Deals" bar on the account's

• Client Script also planned for Zoho Desk?

  Hello there, I modified something in Zoho CRM the other day and was amazed at the possibilities offered by the "Client Script" feature in conjunction with the ZDK. You can lock any fields on the screen, edit them, you can react to various events (field

• One person/cell phone to manage multiple accounts

  Hi. I have a personal Free account to keep my own domain/emails. Now I need to create a Business account to my company's own domain, but I have only one mobile phone number I use to everything. How do I do to manage this? Can I manage a Free domain and

• Tracking KPIs, Goals etc in People

  How are Zoho People users tracking employee targets in People? For example, my marketing assistant has a target of "Collect 10 new customer testimonials every month". I want to record attainment for this target on a monthly basis, then add it to their

• Zoho Desk: Ticket Owner Agents vs Teams

  Hi Zoho, We would like to explore the possibility of hiding the ‘Agents’ section within the Ticket Owner dropdown, so that we can fully utilise the ‘Teams’ dropdown when assigning tickets. This request comes from the fact that only certain agents and

• CRM limit reached: only 2 subforms can be created

  we recently stumbled upon a limit of 2 subforms per module. while we found a workaround on this occasion, only 2 subforms can be quite limiting in an enterprise setting. @Ishwarya SG I've read about imminent increase of other components (e.

• Can not Use Attachment Button on Android Widget

  this always pops up when I touch the attach button on android widget. going to settings, there is no storage permission to be enabled. if I open the app, and access the attach feature there, I can access my storage and upload normally.

• Zoho Notebook Sync problem

  I'm facing a problem with syncing of notebook on android app. It's not syncing. Sometimes it syncs after a day or two.  I created some notes on web notebook but it's not syncing on mobile app. Please help!!!!

• Custom Fonts in Zoho CRM Template Builder

  Hi, I am currently creating a new template for our quotes using the Zoho CRM template builder. However, I noticed that there is no option to add custom fonts to the template builder. It would greatly enhance the flexibility and branding capabilities if

• Announcing new features in Trident for Mac (1.24.0)

  Hello everyone! Trident for macOS (v.1.24.0) is here with interesting features and thoughtful enhancements to redefine the way you plan and manage your calendar events. Here's a quick look at what's new. Create calendar events from emails. In addition

• Need Easy Way to Update Item Prices in Bulk

  Hello Everyone, In Zoho Books, updating selling prices is taking too much time. Right now we have to either edit items one by one or do Excel export/import. It will be very useful if Zoho gives a simple option to: Select multiple items and update prices

• Vendor Master Enhancements for Faster Purchase Entry

  I’d like to suggest a few features that will improve accuracy and speed during purchase voucher entry: Automated Item Tax Preference in Vendor Master Add an option to define item tax preference in the vendor master. Once set, this preference should automatically

• Mass Mail Statistics - Number of unsent emails

  How do I find out which emails were not sent?

• Button to add product to cart

  Is there a way to have a button on a page, that when clicked, will add Qty 1 of a product to the cart?

• Est-il possible d'annuler l'envoi d'un mail automatique ?

  Bonjour, Lorsque je refuse un candidat, il reçois un mail dans les 24h pour l'informer que sa candidature n'est pas retenue. J'ai rejeté un candidat par erreur. Savez-vous s'il possible d'annuler l'envoi de ce mail ? Merci d'avance pour votre aide.

• Can't change form's original name in URL

  Hi all, I have been duplicating + editing forms for jobs regarding the same department to maintain formatting + styling. The issue I've not run into is because I've duplicated it from an existing form, the URL doesn't seem to want to update with the new

• New in Cadences: Option to Resume or Restart follow-ups when re-enrolling records into a Cadence, and specify custom un-enrollment criteria

  Managing follow-ups effectively involves understanding the appropriate timing for reaching out, as well as knowing when to take a break and resume later, or deciding if it's necessary to start the follow-up process anew. With two significant enhancements

• embed a form in an email

  Hello, how to embed a form in an email that populates Zoho CRM cases? I would like to send emails to a selected audience offering something. In the same email the recipients - if interested - instead of replying to can fill in a Zoho CRM form that creates

• Zoho Bookings - Reserve with Google

  Does Zoho Bookings plan to to integrate with Reserve with Google?

• How to add Zoho demo site page designs to my Zoho Sites website

  Hi, I would like to add the design from the following demo URLs into my current Zoho website. I have already created two new pages on my site, named “Menu2” and “Menu3.” For the “Menu2” page, I want to use the design from this demo: https://naturestjuice-demo.zohosites.com/menu

• Digest Août - Un résumé de ce qui s'est passé le mois dernier sur Community

  Bonjour chère communauté ! Voici le résumé tant attendu de tout ce qui a marqué Zoho le mois dernier : contenus utiles, échanges inspirants et moments forts. 🎉 Découvrez Zoho Backstage 3.0 : une version repensée pour offrir encore plus de flexibilité,

• Global Sets for Multi-Select pick lists

  When is this feature coming to Zoho CRM? It would be very useful now we have got used to having it for the normal pick lists.

• Text snippet

  There is a nice feature in Zoho Desk called Text Snippet. It allows you to insert a bit of text anywhere in a reply that you are typing. That would be nice to have that option in Zoho CRM as well when we compose an email. Moderation Update: We agree that

• Kaizen #206 - Answering your Questions | Displaying Related Purchase Orders from Zoho Books in CRM Deals using Queries

  Hello everyone! We're back with another post in the Kaizen series. We're grateful for the feedback we received from all of you! One of the questions we received was "I would like to see the list of Purchase Orders in Zoho Books for a Deal in CRM." We

• Add Analytics function for Title case (capitalising each word in a string)

  At present, you can only capitalise each word in a string in Analytics during data import. It would be really useful to be able to do this with a formula column, but there is no Title Case function.

• How to conditionally embed an own internal widget with parameters in an html snippet?

  Hello everyone, I'm trying to create a dynamic view in a page using an HTML snippet. The goal is to display different content based on a URL parameter (input.step). I have successfully managed to conditionally display different forms using the following

• Introducing AI-powered Assessments & Zoho's native LLM, Zia

  We’ve shipped a cleaner, faster way to create assessments in Zoho Recruit. 🚀 Instead of manually building question banks or copying old templates, you can now generate ready-to-use assessments in just a few clicks, all tailored to the role you’re hiring

• Sync more than one Workdrive

  Hello Please I'm facing some difficulties since some days. In my company we have many zoho accounts in different organisations. And I have to find a way to sync all these Workdrives. I spend many hours to search it on zoho Workdrive but no solution. Could someone help me ? Any idea how I can achieve it ? Thanks in advance. Regards

• Zoho writer unable to merge documents to PDF with basic fonts in Hebrew or fonts from my computer

  I created several forms that will be merged into PDF files through Zoho Writer and I am unable to receive the PDF in the basic fonts of the Hebrew language or in the fonts I have on my computer. The writer exports to PDF an exchange font that looks very

• Base Currency Adjustment Reversal

  Two questions surrounding the base currency adjustments (BCA). I recently ported over from QB so I need to enter the base currency adjustments. In QB, it will calculate the BCA for you at the end of the year and then reverse it at the top of the following year. Makes sense. Does Zohobooks not do this as well? I created a BCA for Dec 31, 2016 but no reversing entry was made Jan 1, 2017. Am I supposed to manually do a reversal? I'm not even allowed to post journals directly to the 'exchange gain loss'

• Next Page