Search files and folders
Search for a file or folder
- Files and folders that have the file, folder, or author name matching with the keyword will be shown.
- Team Folders that have the team folder name or name of the user who created the team folder matching with the keyword will also be shown.
- Files that have content matching with the entire keyword will also be listed here. These results won't be shown as matches when you type keywords in the search bar. All word documents, presentations, spreadsheets, PDF files, or text files (including zip files) will be searched for any keyword match in their content.
- Team Folders, if found as matches in step three, will not be listed here.
- Files that have image text matching with the entire keyword will be listed.
- Files that have image objects matching with the entire keyword will be listed.
Search within a folder
- Go to your Zoho WorkDrive account.
- Select My Folders or a Team Folder in the left pane.
- Click the dropdown arrow next to My Folders at the top-left and select Search in My Folders.
For a Team Folder, click the dropdown arrow next to the Team Folder name at the top-left and select Search in <teamfoldername>. - Type a keyword into the search bar.
As you type, the top 20 matches found for the keyword will appear below. You can scroll down to see the files and folders found for the search. - Press Enter or click the Show All Results tab at the bottom of the search results.
A new search screen with filters will open. - Add filters at the top of search results to narrow down your search further.
- Click on a file name to open it, or hover your mouse over the file and select GO TO FOLDER to go its location. To open a folder, click on its name.
Search for a template
- Go to your Zoho WorkDrive account.
- Click the Search
icon at the top-right corner.
- Click the dropdown next to SEARCH ALL in the search bar and select Templates.
- Type the template's or the author's name, or a keyword inside the content of a template.
- As you type, the top matches found for the keyword will appear below.
- Press Enter or click the Show All Results tab at the bottom of the search results.
Save search
- Click the Search icon and enter your desired search keywords to find files or folders.
- Apply necessary filters based on your search criteria.
- Once the search results appear, click Save this search at the top.
- Provide a name for the generated search.
- Click Save to store the searched keyword and applied filters. You can then access your saved searches within the search window below Recent searches.
Manage saved searches
- Click the Search icon and select the saved search you want to rename. This will generate search results based on the selected criteria.
- Once the saved search results appear, click on the More actions (...) icon next to the search keyword and choose Rename.
- Make necessary changes to the name and click Save.
- Click the Search icon and select the saved search you want to delete. This will generate search results based on the selected criteria.
- Once the saved search results appear, click the More actions (...) icon next to the search keyword and choose Delete.
Recent search listings
Note: Currently, the search window will only display the three most recent searches.Searching text within images - Optical Character Recognition (OCR)
- Only printed texts in images can be searched in WorkDrive (hand-written texts are not supported).
- Texts in images cannot be searched using the Finder option.
- If a font used in a file doesn’t conform to UTF-8 standards, any text content in that font cannot be extracted. WorkDrive doesn’t support adding new font styles for text extraction.
- Images with a file size of 20 MB or less will be eligible for OCR indexing.
- Images with dimensions (height or width) of 5,000 pixels or less will be eligible for OCR indexing.
- Only the first two images within a document will be indexed for OCR search.
- Only the first two pages of a document will be scanned for images during OCR processing.
Searching objects in images (Object Detection)
- A search result is organized based on its relevancy score compared to all other results. Files with matching metadata (filename and author's name) are shown at the top of the search results, followed by files with matching content (text, image text and image object).
- Searching texts and objects in images is supported in both web and mobile apps.
- OCR and Object Detection will not be done on files uploaded before February 2020.
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