Data Retention Policy in WorkDrive
A Data Retention Policy allows you to retain files and folders for up to a certain period (such as 30 days), then automatically delete them afterwards. With the team-level Data Retention Policies in WorkDrive, you can easily manage your files and folders to
protect data and
save storage.
Custom Data Retention Policy is only available for the WorkDrive
Business plan and
Zoho One users. For WorkDrive
Starter and Team plans, the default Data Retention Policy will apply.
For
Trash in My Folders and Team Folders, you can choose whether you want to keep those files indefinitely or delete them after 7, 15, or 30 days.
As an extra layer of security, files and folders deleted from the Trash will be temporarily moved to Deleted Items in Admin Console before they get permanently deleted.
For
Deleted Items in Admin Console, you can choose whether you want to permanently delete them after 7, 30, 90, or 120 days.
Data Retention Policy for Trash in My Folders and Team Folders
When you move files and folders to Trash from My Folders and Team Folders, you can set a Data Retention policy, if required, to automatically delete these items from Trash after 7, 15, or 30 days.
To select a Data Retention Policy for Trash:
- Click Admin Console in the bottom-left corner of your WorkDrive account.
The Admin Console page will open in a new tab. Dashboard will be selected by default. - Click Settings in the left panel. The Profile settings will be displayed by default.
- Select Data Retention.
- Under Data Retention, you will have Trash in My Folders and Team Folders.
The default Data Retention Policy for Trash in My Folders and Team Folders is set to Never delete items. - Click the dropdown and select a required Data Retention Policy among the following:
Never delete items (
default)
Delete items after 7 days
Delete items after 15 days
Delete items after 30 days
Once you select a Data Retention Policy, files and folders moved to Trash in My Folders and Team Folders will be
automatically deleted after 7, 15, or 30 days, and temporarily moved to Deleted Items in Admin Console before they are permanently deleted from your team.
For WorkDrive
Starter and
Team
plans, the default data retention policy will apply, i.e., files and folders in Trash of My Folders and Team Folders will be there
forever until someone manually deletes them.
Data Retention Policy for Deleted Items in Admin Console
Files and folders deleted from Trash in My Folders and Team Folders will be temporarily moved to Deleted Items in Admin Console before they are permanently deleted from your team. Team Admins can choose to restore these items during the data retention period of 7, 30, 90, or 120 days.
To select a Data Retention Policy for Deleted Items:
- Click Admin Console in the bottom-left corner of your WorkDrive account.
The Admin Console page will open in a new tab. Dashboard will be selected by default. - Click Settings in the left panel. The Profile settings will be displayed by default.
- Select Data Retention.
Under Data Retention Policy, you will have Deleted Items in Admin Console.
The default Data Retention Policy for Deleted Items in Admin Console is set to Permanently delete after 90 days. - Click the dropdown and select a required Data Retention Policy among the following:
Permanently delete items after 7 days
Permanently delete items after 30 days
Permanently delete items after 90 days (
default)
Permanently delete items after 120 days
Once you select a Data Retention Policy, files and folders moved to Deleted Items in Admin Console will be
automatically deleted after 7, 30, 90, or 120 days and they can no longer be restored to your team.
For WorkDrive
Business plan and
Zoho One users
, Deleted Team Folders will be deleted permanently after 7, 30, 90, or 120 days based on the Data Retention Policy for Deleted Items in Admin Console.
For WorkDrive Starter and Team plans, the default data retention policy will apply.
For WorkDrive Starter and Team plans, the default data retention policy will apply.
Deleted items in Admin Console do not take up any storage space.
Team Admins can also choose to
manually delete files and folders permanently from Deleted Items in Admin Console.
Permanently deleted files and folders will be
purged (i.e.,
data will be removed from all data centers and servers), and they can no longer be restored.
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
Still can't find what you're looking for?
Write to us: support@zohoforms.com
Zoho Sheet Resources
Zoho Forms Resources
New to Zoho Sign?
Zoho Sign Resources
Sign, Paperless!
Zoho SalesIQ Resources
New to Zoho TeamInbox?
Zoho TeamInbox Resources
New to Zoho ZeptoMail?
Zoho DataPrep Resources
Design. Discuss. Deliver.
New to Zoho Workerly?
New to Zoho Recruit?
New to Bigin?
New to Zoho CRM?
New to Zoho Projects?
New to Zoho Sprints?
New to Zoho Assist?
Related Articles
Restore or permanently delete items in your team
Files and folders deleted from Trash in My Folders and Team Folders will be temporarily moved to Deleted Items in Admin Console before they are permanently deleted from your team based on the data retention policy. Team Admins can choose to restore ...Collect Files
WorkDrive lets you create collection links to easily request any number of users to upload files. Once users upload their files, you will be able to view their submissions and manage their files effortlessly. You can create separate collection links ...WorkDrive Essentials plan for teams
Zoho WorkDrive is an online file management and collaboration platform for teams and individuals. WorkDrive is available as a standalone product as well as part of various app bundles, such as Zoho One, Workplace, Remotely, and Zillum. WorkDrive's ...Custom Domain in WorkDrive
Custom Domain feature in WorkDrive lets the admin users create customized URL for their WorkDrive account. This will allow the team members to access their WorkDrive account via domain name relevant to their organization or team. You can share files ...How to remove Docs Sync app data after migrating from Zoho Docs to WorkDrive
After migrating from Zoho Docs to Zoho WorkDrive, you will need to uninstall the Docs Sync app from your computer. It is important to remove all the Docs data synced to your computer before you install the WorkDrive desktop app. Here's how you can ...