Power of Automation:Automatically add a row in Zoho Analytics when the status of a bug is updated to 'Reopen'.
Hello Everyone, A Custom Function is a user-written set of code to achieve a specific requirement. Set the required conditions needed as to when to trigger using the Workflow / Business Rules (be it Tasks / Project) and associate the custom function toTip of the Week: Task Sorting
I believe that sorting of tasks helps managing the activities in a better fashion. You might second it too . By default, the tasks are listed chronologically. However, you can sort the tasks either by its title, start date, end date, priority, created by and percentage completion. All you have to do is, click the Task Sorting option and select the required criteria. Few points to be noted about task sorting: This option is available in the Classic View only (within My Tasks, Tasks & Milestones section).Add seconds to projects timesheet
When timelog in seconds is added to via API, the timelog often return error because the start time and end time are the same in such instances. That is, the start time and end time passed as params are in hh:mm and as a result the timelog reads 00:00.Problem accessing zoho Project with Loading page
Hi, We seem to have a problem getting to load zoho project portal recently. It keep showing a 'Loading' message and it takes extremely long. (Tried: Google Chrome, Edge and Firefox browsers) Is there a problem across the other client or just happen in MY server? Looking forward some reply from zoho support. Thank you.Variable rate per hours?
Variable rate per hours? We are using the following billing method for our projects: Based on Staff Hours. The reason is simple we have many users, and they all have a different rate per hour cost to the customer and, they all have a different cost forIs there no page for the list of the Task-List Templates?
I DO NOT MEAN WITHIN A SPECIFIC PROJECT. I am looking for a general main page where I can add/edit/delete task template lists. Where do they save to after I create them? I can view all projects on the project page, and all tasks on the task page. So whereWhen is Workdrive Team folder created for a Project?
We have Workdrive integrated with Zoho Projects and would like to know when is a Workdrive Team Folder created for a Zoho Project. Is this automatically created when a new project is created?Zoho CRM to Projects Mapping
Hello, I tried to map my Zoho CRM fields to my Zoho Projects Project. I don't have the ability to create fields in Zoho Projects, so the Client and Account don't show up in my Zoho Project. Is there a workaround? The forums from Zoho said these shouldRename Task Module To Suit Your Project
Task Module in Zoho Projects gives a comprehensive view of all the action items, known as Tasks, across all projects. However, different industries may use alternative terminology for similar processes, which might not always be recognised when labelledYou have reached the maximum limit in your current plan.
We didn´t receive any warning about reaching the maximum limit in your current plan. How can it be possible? Just change suddenly and we can´t add client users anymore. Client users are different from portal users. How can we fix that?Allow us to not hide the task list when its tasks are closed
Provide the flexibility to us by giving us the option to hide or not-hide per-project basis the Task List. Some of us are still adding tasks mid-project, so when the tasks under a task list are done it's just gone. Using the custom views to show closedPin task list so that it doesn't disappear when all tasks are closed.
It would be excellent if there was an ability to pin a task list so that it would remain visible even if all of the tasks in that list had been completed. We frequently have a list of tasks that gets wrapped up, but then we need to add new tasks backPredecessors/Successors - How to add without specifying dependancy type
I want to add a predecessor without having to specify a specific type (SF/SS/FF/SF) This has obviously been done before in my system, but i am unable to replicate as every value I add automatically saves with SF at the end. How can I add values like IHow to prioritize across multiple projects?
Is there way that I can have a task list that contains tasks from other projects? I am trying to prioritize my tasks but I have them in multiple projects.Allow time to be entered and saved without it being "submitted"
Professional consulting/accounting firms typically are able to enter time without submitting it (similar to Zoho People). This would be very helpful to include in Zoho Projects. For example, we submit our time every week. Time can be entered and reviewedPossible to prevent duplicate Project Names?
Is there anyway to prevent a duplicate project based on the name field?Power of Automation: Automatically Archive a Project after 60 days from its completion.
Hello Everyone, A Custom Function is a user-written set of code to achieve a specific requirement. Set the required conditions needed as to when to trigger using the Workflow rules (be it Tasks / Project) and associate the custom function to it. Requirement:-Google Calendar Import in Wrong Time Zone
Anyone else have this problem? Google Calendar is only importing my events in "(GMT+00:00) Dublin" time, rather than Central Time. For the life of me, I can't figure out how to get it to import properly. How can I fix this?Adding task to multiple project
Hi We are an accounting firm and every year we need to create task to all of our project to add the same task by search criteria . I can not find a way to taks to multiple projet thanks CD6500 Error when updating task status
Hello, I am trying to update the status for a task via the API. The response I get back is the following: { code: 6500, message: 'Status and % completion cannot be updated for tasks associated with blueprint' } The endpoint that I am using is: POST /portal/[PORTALID]/projects/[PROJECTID]/tasks/[TASKID]/"Reports" section should be renamed on "Charts"
The "Reports" section of Zoho Projects seems to really be high level charts. Please consider renaming it "Charts". Zoho Projects doesn't seem to have any built in reports that I have seen.How to find Workdrive folder associated with or assigned to a Zoho Project
Hello, For example, let's assume that the project name is TestProject, how do I get the Workdrive folder associated with or assigned to a Project in Zoho Projects? I only have project name, and I need the Workdrive Team folder ID. So, is there an APIAdd ability to save without "submitting" time
Professional consulting/accounting firms typically are able to enter time without submitting it (similar to Zoho People). This would be very helpful to include in Zoho Projects. For example, we submit our time every week. Time can be entered and reviewedHow can I Associate a Project with Account when a new project is created from API
We are creating project on zoho projects by making API call. How can we attach CRM Account to that newly created projects.Changing duration of task when adding more resource
Hi, We have a list of tasks within a Project that we want to put an estimate against relating to how long it should take to complete. We don't do this at a very granular level so the smallest amount of time we need to track is normally half a day. ThisSort projects by last date updated?
Is there a way to sort projects by the last updated date? (not by task, or task list, and not by the Gannt view -- its too busy) We just want to see in a fast "big picture" way the projects that are not updating tasks, or listing task, or completing tasks. Like a list of the projects, and the last updated date Thank you, -AthenaIs there a way to change/create a widget to return % completed for individual projects?
I need to see % of task completed as a whole on my projects rather than number of task. How can I accomplish this?Zoho Projects app update - Copy URL and Task journal view redirection
Hello everyone! In the latest iOS version(v3.8.5) of the Zoho projects app, we have brought in support for the following features: 1. Copy project URL 2. Task journal view redirection Copy project URL You can now copy the project url within the projectWhere is the Trash in Project?
I trashed a template (today) & want to restore it - but I CAN NOT find the trash! I got a message saying I could restore the template within 30 days, so it should be somewhere. Please help!Power of Automation :: Automatically divide the work hours between the task owners
Hello Everyone, A custom function is a software code that can be used to automate a process and this allows you to automate a notification, call a webhook, or perform logic immediately after a workflow rule is triggered. This feature helps to automateMake Project Level Fields Available in Task Report
It would be helpful if we could add columns from Project level fields in the Task view. See screenshot below for reference:Creating departments and sub-units under each department
Do we have any option in Zoho Projects to create multiple departments and sub-units under each department and access control enabled for each department and unit. Currently we are not able to maintain projects across different departments independenMark Task view as Favourite/ Set as default - Zoho Projects app
Hello, Everyone! In the latest Android version (v3.9.4) of the Zoho Projects mobile app , we have introduced the following features: 1. Mark a task view as favourite/ remove from favourites 2. Set a task view as default Mark a task view as favourite/Achieve Full Financial Control by Tracking Both Cost Budget and Budgeted Hours
Zoho Projects now supports tracking budget with both Cost Budget and Budgeted Hours simultaneously across all modules (Based on Project, Phase, Task, or User). Why Track Both? Tracking both cost budget and budgeted hours provides a more holistic viewZoho Project Defaults
When I mark a Task to Closed, it disappears from the list. We still want to see all the task list and see what is completed. Is there a way to have the Closed. Is there a way to show Closed tasks? Is there a way to change the Status defaults? Also, whenCannot see Milestones or Phases in Projects
We are on Zoho One. I am in Projects and entering Tasks, but cannot see Milestones or Phases in the tab or anywhere to add them. Anyone know how to set this up?Tip: How to print the Gantt View
Though we move from the traditional project management system (using papers) to an online project management system, we still prefer to have a printed copy of the activities/tasks that are to be done in the project. This way, we can carry the to-do lists with us for the meetings and refer when we are offline. The print option, available at the right side of the page, allows the users to print the project information across all the modules. However, this option failed to print all the tasks & milestonesZoho Project: Update on program level tracking?
I saw a post from about 10 years ago about the ability to track Programs in Zoho Projects. Has anyone found a way of managing associated projects as a program?Populating a user pick list failing if user is not an admin or portal owner
I have a function that, until recently worked fine. The function essentially copies another project. One aspect of this copying was to take the value of a UDF that is a User Pick List, find the correct user id for that user, and populate the correspondingtime log period settings - log past time - how to bypass restriction for portal owner and admin.
I am the portal owner/admin. i set the timesheet restriction for my employees that they can only log past time up to two weeks from the time they are trying to log time, to prevent people adjust their time and to have a good practice of logging time onNext Page
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Announcements
Project Management Bulletin: March, 2026
We are passionate about equipping our users with efficient solutions that help them run their businesses successfully. Our collective efforts over the past 2 years have culminated in the launch of Sprints 3.0— built with reliable features, impactful integrations,Zoho Projects app update: Voice notes for Tasks and Bugs module
Hello everyone! In the latest version(v3.9.37) of the Zoho Projects Android app update, we have introduced voice notes for the Tasks and Bugs module. The voice notes can be added as an attachment or can be transcribed into text. Recording and attachingAutomation Series: Move Tasks to a different Task List on Status Change
In Zoho Projects, you can automatically move a task from one task list to another when its status is updated. This keeps your tasks organised and ensures better visibility while reducing manual work. For instance, during a product launch, the marketingZoho Projects Android and iOS app update: Conditional layout rules for Tasks
Hello everyone! Task conditional layout rules configured on the web app(projects.zoho.com) are now applied on the Zoho Projects Android and iOS app. Conditional layout rules can be set for the Add/ edit task form and it allows you to change the propertyEffective project and task customization with CodeX
Dear users, Beyond Task Lists is a series of articles aimed at showcasing the various customization capabilities of Zoho Projects. We'll discuss real life project management scenarios, use cases, and requirements that needs combining multiple features.
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Incorrect Functioning of Time Logs API (Version 3)
We need to fetch the list of time logs for each task for our company internal usage. We are trying to achieve it by using the next endpoint: https://projects.zoho.com/api-docs#bulk-time-logs#get-all-project-time-logs Firstly, in the documentation theCannot find zpuid for Zoho Projects user
I'm using the Zoho Projects v3 API to create a task. The task is created successfully, but in order to assign the task owner, the "Create a Task" API also requires the zpuid of the task owner. Unfortunately I cannot find any user-related API calls thatReading from and writing to Zoho Projects Custom Module with Deluge
Does anyone know if there is a way to read from and write to the Custom Modules that Zoho now supports. I would love to be able to loop through a set of data and create the entities I need to for this new custom module I'm looking to put together.Pasted Images not being embedded in custom mail
Hi, I'm making a custom report by email based on commentaries. I have the email ready, all working great except for images that are being pasted in the commentaries. Zoho deals with them as temp images and so it requires authentication to view them, somethingProject Notifcatiion Emails - Milestone
Hello: I cannot get myself, or most importantly my portal client user to recieve an email upon completion of a milestone. I have set up our 1st project. I have set up a test client user. (accepted the invitation and is listed in the system as a client
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Sticky Posts
CodeX Scripts for Enforcing Custom Project Logic
Every organization has a defined way of executing projects. There are clear expectations around how tasks should move, when projects should progress, and which actions require validation. When these rules are consistently followed, projects remain structuredAutomation Series: Auto-create Dependent Task on Status Change
In Zoho Projects, you can automatically create and assign a dependent task when a task’s status is updated. This helps teams stay aligned, ensures reviews happen on time, and reduces manual effort. In this post, we’ll walk through an easy setup usingTime Log Reminder
Tracking the time spent on tasks and issues is one of the most important functions of a timesheet. However, users may forget to update the time logs because they have their own goals to achieve. But, time logs must be updated at regular intervals to keepIntroducing the Zoho Projects Learning Space
Every product has its learning curve, and sometimes having a guided path makes the learning experience smoother. With that goal, we introduce a dedicated learning space for Zoho Projects, a platform where you can explore lessons, learn at your own pace,Update on V2 API End-of-Life Timeline
Dear Users, Earlier this year, we shared the launch of the V3 APIs and requested users to migrate from the older V2 APIs by December 2025. We have received valuable feedback from our users and partners regarding their migration timelines. We are happy
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