Tip #18: Organize a group workshop in a few steps

Tip #18: Organize a group workshop in a few steps




It's the season for workshops—they're everywhere, catering to diverse interests and needs. Whether for more professional goals like leadership development or creative endeavors like painting, there's an abundance of workshops offered every day.

 

A scheduler is indispensable for workshop providers, as it handles the nitty-gritty of scheduling and streamlines the registration process. It provides smoother experiences for both attendees and organizers. It also relieves administrative burdens by allowing organizers to track registrations, manage attendee information, send automated confirmations and reminders, collect payments, share video conferencing links, and much more.

 

If you're a workshop provider seeking an efficient scheduler, then Zoho Bookings is the right place for you. With just a few simple steps, you can set up your workshop, and Zoho Bookings will seamlessly handle the scheduling aspect for you. 


 Steps  to organize a group workshop

  1. Create a group booking service

  2. Share the booking page link

 

 1. Create a group booking service 

      Add the details of the workshop that you'll be offering by following the below steps.

  1. Navigate to the Services tab, click the Add icon , and choose Group Booking.



  2. In the pop-up that appears:

    1. Enter the name of the workshop that you'll be conducting in Name of the Service.

    2. Enter the date and time that the workshop starts in Date & Time.

    3. Specify the duration that the workshop will happen in Duration.

    4. Mention the number of seats that are available for the workshop in No. of Seats. 



    5. If this workshop happens for a day, you can skip this step. Otherwise, you can select the checkbox for the Repeat option. A pop-up appears to define the days that the workshop will span.

      1. Under Booking Type, choose Series if the workshop is a continuous session that has to be booked as a whole. Or choose Drop-in if the workshop happens for a few days, but each day can be booked separately.

      2. Under Repeat, choose the frequency if it is Daily, Weekly, or Monthly.

      3. Under Repeat Until, you can set any of the two options

        1. Set Date: Specify the last date of the workshop.

        2. No. of Classes: Specify the no.of days the workshop happens.

        3. Click Add. 



    6. Enter the cost of the workshop under Price.

    7. Add the staff who will be conducting this workshop under Staff Assigned.

    8. Click Save. 


Your group booking workshop is now set up.


2. Share the booking page link

You can now share this workshop's booking page link with your customers. The booking page link can be accessed by navigating to Booking Page in the menu bar and selecting the Service tab, then clicking the Copy option near the respective group booking service.



Note : Be sure to include this link wherever you promote your workshop across channels like social media, email marketing, referral programs, podcasts, and any other relevant platforms. 

Anyone who gets the link can access your booking page and book with you by entering their details.

 

Learn how to customize this booking page



Once people book your workshop, you can view the details that they entered in the Booking Form. You can add any desired questions in the booking form.



Navigate to Services and select the required service on the left pane. Here, you can view all the information about the group workshop you've created. You can view how many seats have been booked and how many are left under Class Availability.



You're now all set to orchestrate the workshop. Go ahead and try out Zoho Bookings group booking.

 

Other options to explore

 

Thanks for reading this post. Please share your suggestions in comments or write to us at support@zohobookings.com.

 

 

 Related articles 


    • Sticky Posts

    • Tip #13: Identify where your bookings come from with Source Tracking

      Source tracking is the practice of identifying where your bookings originated. This is important, because online bookings come from a wide variety of sources like social media platforms, your website, email and ad campaigns, partner websites, organic

    • Tip #17: How to mandate partial payment for your appointments

      When you require partial payments during the booking process, customers can only schedule with you after paying a certain amount in advance. This deposit acts as a commitment between both parties. Apart from that, it has many more advantages. Benefits

    • Tip #18: Organize a group workshop in a few steps

      It's the season for workshops—they're everywhere, catering to diverse interests and needs. Whether for more professional goals like leadership development or creative endeavors like painting, there's an abundance of workshops offered every day. A scheduler

    • Tip #16: Custom labels for staff, service, and resources

      Every industry uses its own jargon. Take healthcare, for example; when you visit a doctor, it's not just an appointment, it's a consultation. The people who provide consultations are the providers. Similarly, in the tranquil world of a spa, a massage

    • Tip #15: Customize service prices for each staff member

      It's common practice for a service to be priced differently based on the staff member providing it. For example, an experienced hair stylist may charge more for a haircut compared to the other stylists. This pricing strategy allows businesses to charge

      • Recent Topics

      • Ability to add VAT to Retainer Invoices

        Hello, I've had a telephone conversation a month ago with Dinesh on this topic and my request to allow for the addition of VAT on Retainer Invoices.  It's currently not possible to add VAT to Retainer Invoices and it was mutually agreed that there is absolutely no reason why there shouldn't be, especially as TAX LAW makes VAT mandatory on each invoice in Europe!   So basically, what i'm saying is that if you don't allow us to add VAT to Retainer Invoices, than the whole Retainer Invoices becomes

      • Time Log Reminder

        Tracking the time spent on tasks and issues is one of the most important functions of a timesheet. However, users may forget to update the time logs because they have their own goals to achieve. But, time logs must be updated at regular intervals to keep

      • [Early-access] Introducing Zoho's CommandCenter - Cross-Zoho business process automation

          Resources to help Webinar recording | Documentation  Feature Restrictions Currently available on early-access only for US data center accounts Features Role CommandCenter as a Service uses signals across Zoho services to propel the movement of records

      • Tip #58- Accessibility Controls in Zoho Assist: Learning- 'Insider Insights'

        Learning should be clear and interruption-free for everyone. Timely feedback plays an important role in helping users understand actions as they happen, without breaking their focus. In this post, we’ll explore the final section of Accessibility: Learning.

      • ZIA "Generate Content" action doesn't have contexual data from the ticket

        "Generate Content" action doesn't have contexual data from the ticket. I try to get AI to help me with this ticket but it doesn't seem to have any ticket information as context. Although the ticket has a lot of information in it.

      • Zoho Desk - Zoho FSM Integration issue on Mobile and iPad

        Hello Team, I am trying to create a Work Order (WO) using the Zoho FSM integration (Add-on Service) that is integrated with Zoho Desk. The issue is that the integration is not working on mobile devices and iPads. While I am able to create the WO, Request,

      • E-File Form 1099 Directly With the IRS From Zoho Books

        The Form 1099 filing season has begun, and businesses are required to e-file certain forms with the IRS to report payments made to vendors and contractors. If your business made qualifying payments during the year, you must e-file the appropriate Form

      • Can I hide empty Contact fields from view?

        Some contacts have a lot of empty fields, others are mostly filled. Is there a way I can hide/show empty fields without changing the actual Layout? I would like to de-clutter my view, and also be able to add information later as I am able. I would be willing to learn to code a button, but I am highly confused about it and thus worried it would be beyond me.  I've looked at a lot of the developer documents and I'm not able to make a lot of sense of them.  Thank you in advance to anyone who knows the

      • Suggestions for showing subscribed Topics in CRM (contact record)

        We have several Topics set up in ZMA. We also have a sync set up between ZMA and CRM. I'd like to display the subscribed topics on the CRM Contact record. This will allow the Sales team (who uses CRM) to see at a glance what topics a Contact is subscribed

      • Replies sometimes creating separate ticket

        Sometimes when a customer responds to an email coming from Zoho Desk, instead of adding a reply to the original ticket, a separate ticket is created. This happens even though the response subject line contained the ticket number, and the person responding

      • Re-hide fields when option is unselected

        Hi all Can anyone help me with this - when I create a 'show' field rule for when a dropdown option is selected, how to I make it so the 'show' option re-hides if that option is no longer selected?

      • Allow Attaching Quartz Recordings to Existing Zoho Support Tickets

        Hi Zoho Team, We would like to request an enhancement to how Zoho Quartz recordings integrate with Zoho Support tickets. Current Behavior: At the moment, each Quartz recording automatically creates a new support ticket. However, in many real-world scenarios:

      • I'm getting this error when I try to link an email to a deal inside the Zohomail Zoho CRM extension.

        When I click "Yes, associate," the system displays an "Oops!! Something went wrong" error message. I have attached a screenshot of the issue for reference.

      • Custom Fields

        There is no way to add a custom field in the "Timesheet" module. Honestly, the ability to add a custom field should be available in every module.

      • Remove the “One Migration Per User” Limitation in Zoho WorkDrive

        Hi Zoho WorkDrive Team, Hope you are doing well. We would like to raise a critical feature request regarding the Google Drive → Zoho WorkDrive migration process. Current Limitation: Zoho WorkDrive currently enforces a hard limitation: A Zoho WorkDrive

      • Translation from Chinese (Simplified) to Chinese (Traditional) is not working. It randomly translated. Google Translate accurately but zoho translate is not working at all

        Hi friends, The newly added language for translation. https://www.zoho.com/deluge/help/ai-tasks/translate.html "zh" - Chinese "zh-CN" - Chinese (Simplified) "zh-TW" - Chinese (Traditional) my original text: 郑这钻 (and it is zh-CN) translated traditional

      • Consultant-Only Booking Page

        Zoho Bookings does not allow for Meeting Type OR Workspace-Wide booking pages to be turned off. This is detrimental to organizations that have territory-based or assigned accounts, because if prospects can go to these booking pages and either select the

      • All new Address Field in Zoho CRM: maintain structured and accurate address inputs

        The address field will be available exclusively for IN DC users. We'll keep you updated on the DC-specific rollout soon. It's currently available for all new sign-ups and for existing Zoho CRM orgs which are in the Professional edition. Latest update

      • Call result pop up on call when call ends

        I’d like to be able to create a pop up that appears after a call has finished that allows me to select the Call Result. I'm using RingCentral. I have seen from a previous, now locked, thread on Zoho Cares that this capability has been implemented, but

      • Custom Sorting based on other columns in table

        I need the ability to apply custom sorting to a text-based dimension in the X axis where the sorting is based on another column in the table. For example, I have a chart report where the X axis is a text label. I would like to be able to sort those text

      • Feature Request: Enable Custom PDF Layout Editor for All Modules (Including Package Slips)

        Hello Zoho Community and Product Team, I am writing to share a suggestion that would significantly enhance the customization capabilities within Zoho Books. We all appreciate the power of the Custom PDF Layouts (the "New" template engine) that allows

      • Is there a way to invoke deluge function from within a widget?

        Hi! I have custom functions in deluge and I was wondering whether there is any way to call this function through a widget? Something like on click of a button inside a widget, run the deluge custom function. Would this be possible?

      • Can a default task Priority be set?

        The "Priority" field in the Task layout does not allow a default to be set. Is there another way of doing it? Because the current default is "None" and the Zoho Kanban board design has selected this field as critical information to surface by including

      • Adding a threshold to a line chart based on date range

        I have a line chart that is tracking a percentage over time. It also has a filter for 50 different clients. I would like to create a threshold that is based on a portion of the date range. As I understand it, this would be done by adding a column to the

      • Resize Signature field dynamically

        On the tablet, it is perfect. But on smaller mobile devices and PCs, both web and application, it is too small for people to sign. Is there any plan to make the signature field size dynamically in the future update?

      • Super Admin Logging in as another User

        How can a Super Admin login as another user. For example, I have a sales rep that is having issues with their Accounts and I want to view their Zoho Account with out having to do a GTM and sharing screens. Moderation Update (8th Aug 2025): We are working

      • Zoho Creator Application - New User Not able to access the application

        In Zoho Creator, The newly added user not able to access the " Added Application" - User has received the Invitation Email, but while clicking "confirm Account" in the invitation Email, the following error message has appeared. "Sorry! you cannot accept

      • Deleting Salutation Field

        We have updated our lead input screen and 'Salutation' has appeared. This is not visible in the 'Edit Pgae Layout' screen so cannot be moved to 'List of Removed Fields'  Salutation is visible in the list in 'Customization - Fields' however I can only 'Edit' or 'Replace' I cannot delete and I do not need this field on my lead input screen.  Please can you advise how to get rid of this.  Screen shots can be provided if needed.  Thank you Tasha

      • Auto-Generate & Update Asset Serial Numbers using a custom function (Assets Module)

        Hello Team, I’ve been working on a script to automate one of our processes in Zoho FSM, and the core functionality has been successfully implemented. However, I’m encountering an issue related to serial number allocation, which is not working as expected.

      • Partner with HDFC And Sbi Bank.

        Hdfc and sbi both are very popular bank if zoho books become partner with this banks then many of the zoho books users will benefit premium features of partnered banks.

      • Zoho Mail iOS app update: Access Delegated Mailbox.

        Hello everyone! You can now access the delegated mailbox from within the iOS version of the Zoho Mail app. To access the delegated mailbox: Open the Zoho Mail app. Go on to the 'Email' module. Tap the profile picture. Choose the delegated mailbox Please

      • How to convert Lead's country field from Text to Pick List

        Hi, I would like to change the default country field in ZCRM from text to pick list. It looks like not I can't delete default country field and recreate it as pick list nor can i create an new custom field country because such a label belong to default field. So what do I have to do? Any ideas? L

      • How create a draft via workflow?

        I wish to create a workflow rule for specific emails that creates a draft response - not an automatic email reply, but just a draft with a set response ready to be verified by an agent who can then manually select recipients. Alternatively, the workflow

      • New feature: Invite additional guests for your bookings

        Hello everyone, Greetings from Zoho Bookings! We are happy to announce the much-awaited feature Guest Invite, which enhances your booking experience like never before. This feature allows additional participants to be invited for the bookings to make

      • Improved Contact Sync flow in Google Integration with Zoho CRM

        Hello Everyone, Your contact sync in Google integration just got revamped! We have redesigned the sync process to give users more control over what data flows into Google and ensure that this data flows effortlessly between Zoho CRM and Google. With this

      • Image field in custom module

        Hi guy, Is there any hope of adding a custom image field in the custom module? We created a custom module to keep track of assets, and it would be helpful if we could attach an image to the record. Thanks Rudy

      • الخصم على مستوى فاتورة المبيعات

        السلام عليكم ورحمة الله وبركاته مطلوب في إنشاء خصم على مستوى فاتورة المبيعات وليس على مستوى البند أريد معرفة الطريقة؟

      • VAT and Taxes option not available

        Dear ZOHO Team , The VAT and Taxes options in my ZOHO books account not available,I tried to find how to enable or check the way to use this option but unfortunately couldn't find it anywhere ,I'm in UAE ,kindly let me know what to do to solve this issue

      • Default Tagging on API-generated Transactions

        If one assigns tags to an Item or Customer, those tags get auto-populated in each line item of an Invoice or Sales Order when one creates those documents. However, if one creates the Sales Order or Invoice via the API (either directly coding or using

      • Direct Feed (Bank)

        Is Direct feed integration for AlRajhi and ADCB bank supported by Zoho Books in GCC/Saudi

      • Next Page