Storage space in Zoho Forms: The ultimate guide to efficiently managing your data

Storage space in Zoho Forms: The ultimate guide to efficiently managing your data



Are you using Zoho Forms for data collection? As with any data-intensive application, understanding how storage space is calculated is essential. That's why we've created this guide— to show you everything you need to know about managing storage space in Zoho Forms! From understanding how storage space is calculated, to viewing and managing it effectively, we'll discuss it all below.
 
How is storage space calculated?
 
When it comes to calculating storage space in Zoho Forms, there are a few things you should keep in mind. The majority of your storage space is consumed by the signatures, images, and files uploaded to your forms.
 
How and where to view storage space:
 
Now that you understand how storage space is calculated, let's talk about how and where you can view your available space.
 
To view your entire Zoho Forms organization's storage usage, along with plan details, navigate to the Account Usage section and click View Usage. Refer to this link for more information.
 
To view the storage information about a particular form, such as the total number of submissions and total amount of storage space consumed by the form, visit the 'Info' section. Refer to this link for step-by-step instructions.


 
What if you're the Super Admin and need to view the storage space taken up by forms created by other users within your organization? That's when the Export File Storage Info option comes into play. Using this option, you can export your organization's file storage information as a CSV file. You'll see the following information for all forms created in your organization: form owner's email address, form title, and storage used by each form in MB.


 
What to do when you're about to reach your storage limit:
 
If you're worried about running out of storage space, Zoho Forms has got you covered! As long as you subscribe to a paid plan, we'll send an email alert to the Super Admin's account when you reach 90% of your total storage limit.
 
So, what happens when you reach your storage limit? There are a few things you can do. First, you can purchase our storage add-ons to increase the space available in your Zoho Forms account immediately. Check out our help link for more information on our plans and pricing.
 
Another option is to perform a data export and delete the files collected. This means you'll export all your collected data, and then delete the files/entries manually (you'll have to permanently delete them from the trash too) to free up storage space. Keep in mind that, once deleted, your files cannot be retrieved.
 
Preventing storage space issues with the Manage Form Attachment option:
 
To avoid running out of storage space in Zoho Forms, you could use the Manage Form Attachment option. This allows you to push collected files to a different cloud storage service, like Zoho WorkDrive, Dropbox, or Google Drive, upon each form submission.

 

Once configured, the uploaded files will only be stored only by your selected file storage service, and will not be available in Zoho Forms. Check out our help link for more information on how to configure the Manage Form Attachment option.
 
Managing your storage space in Zoho Forms is essential to ensuring the smooth functioning of your forms. By monitoring your storage usage, you can avoid running out of storage space and take necessary actions to increase your storage limit or delete unwanted data.

Give this tip a try and let me know how it goes. You can also send your thoughts and feedback to support@zohoforms.com.

Until next time,
Niveditha



      • Sticky Posts

      • Easily track referrals with Zoho Forms

        Referral tracking can be a powerful way for businesses to understand where their leads are coming from. With Zoho Forms, tracking the referral sources of your leads is an easy and straightforward process. Here are some tips to help you make the most of

      • 9 Ways to use Zoho Forms this Navratri

        Hello form builders!Navratri is almost here! It is a time for celebration and culture in the Indian community, and organizing such a grand event can be overwhelming. But with the right tools, you can streamline the process and focus on creating unforgettable

      • The secret to collecting data from valid users

        Collecting accurate data is crucial for making informed decisions. Zoho Forms offers two efficient ways to validate user data and ensure that you collect entries exclusively from valid users. Double Opt-in: Double Opt-in is a privacy feature that ensures

      • Storage space in Zoho Forms: The ultimate guide to efficiently managing your data

        Are you using Zoho Forms for data collection? As with any data-intensive application, understanding how storage space is calculated is essential. That's why we've created this guide— to show you everything you need to know about managing storage space

      • Linking primary form submissions to a second form submission

        Let's imagine you have a form that you use to request a minimal amount of data from your users. To collect additional information, you redirect them to another form either automatically or based on a condition. During the course of redirection, you can

        • Recent Topics

        • Zoho Marketing Automation Cannot Sync Lookiup Fields

          Hello all, It seems that Zoho MA cannot sync Lookup fields from the CRM. Can you confirm if this is the case? Is there a workaround? Do you know if Campaigns can sync with custom modules and also with Lookup field in the CRM? Thank you!

        • Specific ListView Canvas on Canvas Home Page Always Loads Most Recent ListView, Not the One Specified

          I had mentioned this to ZOHO, but I mainly wanted to see if others in the Community are also facing this problem. I created a Canvas ListView for a Custom Module, and then created a Canvas Home page (technically on a tab item, but I'm not sure if that

        • Zoho Campaigns EU Topics API returns HTTP 200 with empty topicDetails

          Hello, Our Zoho Campaigns EU organisation has two custom topics visible in the Campaigns UI, and contacts are subscribed to them. However, an OAuth request with ZohoCampaigns.contact.READ to https://campaigns.zoho.eu/api/v1.1/topics returns HTTP 200 with

        • Caso de Éxito: Cómo Toyota Financial Services unificó la atención al cliente con Zoho

          "Después de seis meses con el CRM en producción estamos encantados." Miriam Cárdenas, Responsable Departamento ATC Toyota Financial Services es la división financiera de Toyota encargada de gestionar la financiación de vehículos y, junto con KINTO España,

        • Zoho Books - France

          L’équipe de Zoho France reçoit régulièrement des questions sur la conformité de ses applications de finances (Zoho Books/ Zoho Invoice) pour le marché français. Voici quelques points pour clarifier la question : Zoho Books est un logiciel de comptabilité

        • Sending Zoho form link from custom function in Zoho CRM

          Hello,  We intend to send a Zoho form link to certain Contacts using a custom function. The Zoho Form must be pre-filled with the Deal information and contacts receiving it should be able to modify the values and upon submission, those modifications must

        • Automatically remove commas

          Team, Please be consistent in Zoho Books. In Payments, you have commas here: But when we copy and paste the amount in the Payments Made field, it does not accept it because the default setting is no commas. Please have Zoho Books remove commas autom

        • Zoho ERP | Product updates | July 2026

          Hello users, We're back with another round of updates to help you streamline your operations. This month's release brings new features and enhancements designed to help you work more efficiently. Read on to discover everything that's new in Zoho ERP this

        • Can I hide some products from a particular customer

          HI I want ot give a customer access to the portal but I need to hide some products from them that are not available for them to buy- is this possible ?

        • Admin Logging in as another User

          How can a Super Admin login as another user. For example, I have a sales rep that is having issues with their Accounts and I want to view their Zoho Account with out having to do a GTM and sharing screens. Latest Update (27th April 2026): With the early

        • OpenAI Is Moving to the Responses API: Here's What It Means for SalesIQ

          OpenAI has deprecated its Assistants API and is moving to the Responses API. If you're using OpenAI Assistants with SalesIQ, you may be wondering if you need to make any changes to your existing setup. You don't. SalesIQ has already taken care of the

        • Free webinar: Zoho Sign for Microsoft apps

          Hello, Did you know Zoho Sign works right inside the Microsoft apps you already use? A signature request shouldn't mean leaving Teams for another tab, or downloading an Outlook attachment just to sign it. Zoho Sign integrates with Microsoft 365, Teams,

        • Billing Status and WO Status Field Colors -

          Hello Team, I noticed that the colors of the Billing Status and WO Status fields in the WO module have been changed. (Org ID:170000078905) This is not urgent to correct, but I wanted to bring it to your attention so you can check whether this is a system

        • Introducing throw statements in Deluge

          Hello everyone, We're introducing a powerful addition to Deluge that gives you more precise control over error handling in your scripts. Whether you're calling an external API, validating user input, or enforcing a business rule, there are moments when

        • Zoho Notebook、実はこんなところから使えます

          ユーザーの皆様、こんにちは。ゾーホージャパンの田村です。 前回に続き、今回もZoho Notebookをご紹介します。 関連情報 メモの保存場所、見直しませんか？― Zoho Notebookで始める情報管理 仕事中、「この内容、メモに残してあとで見返したいな」と思う瞬間はありませんか？ 会議中の一言、お客様とのやり取り、CRMで見つけた気づき、 ほんの数秒で終わる内容だからこそ、「あとで書こう」と思って、そのまま忘れてしまうこともあります。 そこで今回は、PCやスマートフォンはもちろん、普段お使いのZoho製品からもすぐにアクセスできるノートアプリ「Zoho

        • I have been looking for CVID to get segmate list where & how can fnd it?

          I am trying to get segment details from the Zoho API. The API documentation says that the CVID is a mandatory parameter, but I cannot find the CVID in the "getmailinglists" API. Can you tell me where to find the CVID?

        • How do I increase the email attachment size in Zoho CRM ?

          It looks like I'm limited to 10MB when sending an attachment using the email widget on a record in Zoho CRM. Is there a way to increase the size? Or can I use some other tool? From what I'm reading online, I'm maxed out at 10MB. Any insight would be greatly

        • Introducing Incentives for Zoho CRM: Build, automate, and track sales commissions

          Dear Customers, We are here with an amazing news! We built a direct solution to help manage your commission provisioning activity in your business. From creating commission plans to issuing payouts, this application leverages your sales reps’ performance

        • Subforms and automation

          If a user updates a field how do we create an automation etc. We have a field for returned parts and i want to get an email when that field is ticked. How please as Zoho tells me no automation on subforms. The Reason- Why having waited for ever for FSM

        • Cannot format "start date" field in Zoho Flow

          I am trying to recreate a flow that connects Inventory package creation to Zoho projects (where a task is created in a defined project). I've been able to troubleshoot everything EXCEPT the date fields; specifically the "start date" - which is quite important

        • Dynamic Signature - Record owner

          Hi everyone, I’m using Zoho Writer merge templates from Zoho CRM and have two questions: Owner signature: How can I automatically insert the CRM record owner’s signature in the merged document? I’m not sure where this signature is stored or how to reference

        • GETTING THERE THANKS

          So we are still testing thanks to the great Zoho team for firstly getting pricelists working (essential) and writing some code to hide delivery and pickup options. Brilliant. So price lists are a definite mainly because of VAT. We run our Zoho books with

        • Time Zone is incorrect

          Time zone is not working properly...I've checked it twice. I'm eastern U.S. time it's currently 12:22 pm EST. CRM shows 3:22 pm EST.

        • CRM wants to access other apps and services on this device (Documents area)

          Did anyone else see this today? It only seemed to popup in the Documents area. Blocking it did not stop the ability to upload files there... Why is this coming up and what apps/services is it requesting in the background? Also, is it applicable elsewhere

        • Custom module - change from autonumber to name

          I fear I know the answer to this already, but thought I'd ask the question. I created a custom module and instead of having a name as being the primary field, I changed it to an auto-number. I didn't realise that all searches would only show this reference.

        • Zoho Mail outgoing webhooks stopped delivering events to my domain from Aug 28 to Sep 1, 2026 — temporary suppression by destination domain/IP?

          Dear Zoho Mail support team, I run an application that receives email notifications from several Zoho Mail accounts via outgoing webhooks (Settings → Developer Space → Outgoing Webhooks), with REST API polling as a backup. What happened: between August

        • Dynamic Field Folders in OneDrive

          Hi, With the 2 options today we have either a Dynamic Parent Folder and lots of attachments all in that one folder with only the ability to set the file name (Which is also not incremented so if I upload 5 photos to one field they are all named the same

        • Getting there -thanks

          So we are still testing thanks to the great Zoho team for firstly getting pricelists working (essential) and writing some code to hide delivery and pickup options. Brilliant. So price lists are a definite mainly because of VAT. We run our Zoho books with

        • I want to prefill CRM Account information using the GSTIN of the Customer

          Currently i need to add account details manually in zoho crm and when it syncs in zoho books manual working needs to be done. Whereas in zoho books i can prefill the customer details using the GSTIN which is great feature. Can the same be enabled for

        • #3 Making it look like my business

          Day 3: Meera had created her first invoice. The numbers were right, but something still felt unfinished. Her studio name was there, but the address did not look the way she wanted. Her logo was missing, and the invoice did not really feel like it came

        • Scan & Fill with double quote key/value pairs

          Hi, An old Ticket moved to a Topic/Idea: I love the idea of the new Scan & Fill as it nearly covers my previous request for a QR Scanner to read a multi-part QR Code. My QR Codes are hard-coded as below: {"key1":"value1","key2":"value2","key3":"value3"}

        • Increase the "Maximum Saved Entries per User" Options Limit

          Hi, You can create lots of saved entries, yet the Limit when you apply one is 25, we may often expect 32 to be in draft, and therefore want to enforce that, can we increase the limit of this field from 25 to 100 (As you can just turn it off and have more

        • HEIC File Type Viewer

          Hi, It would be nice to be able to click on the images in the All Entries/Reports Tables which are HEIC the same as JPG, PNG, etc. so they open in a viewer from Zoho or the Attachment Service, today HEIC requires you to download each image and open it

        • Map Dependency Upgrades in Zoho CRM

          Map Dependency Fields enhancements are now available across all DCs. Hello everyone, We’ve introduced a set of enhancements to Map Dependency Fields to make setup simpler, faster, and more intuitive. Map Dependency helps control how values appear across

        • Zoho Forms Submission URL

          Hi Zoho, It would be great to have a URL which can take us to specific form entries. For example: https://forms.zoho.eu/ACCOUNTNAME/report/FORMNAME/records/UNIQUE-REF I currently have a use case where I want to use Zoho Flow to create a module entry in

        • Optional Parameter in Deluge Sendmail function to link email to record

          I love sendmail - it offers flexibility (and, with standalone functions, commonality with minimal maintenance) over the years the templates hadn't offered. I understand the templates have come a long way, but I still prefer sendmail most days. That said...

        • Zoho CRM Functions: Redesigned Interface, Rich Analytics, and Multi-Language Support

          Hello everyone! We have given Functions in Zoho CRM a major overhaul with a new interface that makes it easier to build, organize, monitor, and troubleshoot your functions throughout their lifecycle. As part of this revamp, we have also introduced a unified

        • 📣 And the Bigin Customer Award winners are...

          50+ entries. Customers from across the globe. So many great Bigin stories. And now, it's time to celebrate the people who stood out. We launched the Bigin Customer Awards to see how businesses are using Bigin in their own unique ways, and you did not

        • Report Configuration - Unable to select "File_Upload" under Supporting Document

          Good day everyone. I encounter this issue whereby i have difficulty to select "File_Upload" under Supporting Document when i configuring my report. Ps: I have create Supporting Document in Zoho creator form as subform and the add this "File Upload" inside

        • Zoho CRM Multi-select values not translated

          Hello! I have some issue with translate custom multi-select fields in zoho CRM in other language. I download export file, but it has all my custom fields and picklist values exept multi-select fields picklist values.  Please, help me to undestand, is

        • Next Page