Simplify data entry and collaboration in Zoho Sheet

Simplify data entry and collaboration in Zoho Sheet

Hello, Zoho Sheet community!

Last year, our team was focused on research and development so we could deliver updates that enhance your spreadsheet experience. This year, we’re excited to deliver those enhancements—but we'll be rolling them out incrementally to help you explore them. First on the list is a set of new features around data entry and collaboration. 


Introducing multi-select picklists

Zoho Sheet now supports multi-select picklists, allowing you to pick more than one item from the picklist and insert them into the same cell. Additionally, you can customize the appearance of the picklist items with preferred colors and display them as bubbles—for a better organized and user-friendly experience.



[Learn more]

Collect, organize, and manage data from within your spreadsheet

We're introducing forms in Zoho Sheet to make data collection easy and efficient. With the drag-and-drop interface, you can quickly create forms, personalize them, and share them with your respondents. All of the responses are automatically synced to your spreadsheets, organized, and ready for further analysis.



Automate workflows for better collaboration

Manually tracking spreadsheet approvals is a cycle of back-and-forth messages, missed follow-ups, and scattered feedback.

To eliminate the hassle and streamline the approval process, we're introducing Workflows in Zoho Sheet. With a defined workflow, you can assign reviewers, track progress, and finalize—all without leaving your spreadsheet.




Finalize your spreadsheets

In shared spreadsheets, things can easily get messy, especially when a collaborator makes last-minute changes.

To help you finalize the final version of your spreadsheet, we're introducing Mark as final. You can mark your spreadsheets as final and prevent collaborators from conflicting updates. The spreadsheet will remain in read-only mode until the owner or anyone with edit permission enables editing.



[Learn more]

Stay informed with custom email notifications

Never miss out on any updates made to your spreadsheet. Previously, we supported email notifications for comments, and now we're expanding email notifications for all changes made to your spreadsheet, including who made the change, what the change was, and when was it made.

We understand that receiving too many notifications can be exasperating. That's why you can select your notification preference and how often you'd like to receive them.



[Learn more]

More room for spreadsheet actions 

As part of the new updates, we have increased the size limits for spreadsheet actions, so you can perform larger actions and work more efficiently with your data.
  1. Maximum number of cells per spreadsheet: 10 million
  2. Maximum number of rows per spreadsheet: 262K
  3. Maximum number of columns in a spreadsheet: 2,048
  4. Maximum file size you can import: 50 MB

[Learn more]


We believe these new feature additions to Zoho Sheet will simplify data entry and streamline collaboration while ensuring a friendly user experience. We'd love for you to try out these features and let's know your feedback in the comments. 

    • Sticky Posts

    • Check out the new Checkbox in Zoho Sheet

      Checkbox, the simple GUI widget that lets you choose between two mutually exclusive options i.e Yes or No, is now in Zoho Sheet. Having made it across the web, Checkbox is familiar but is still elusive to most spreadsheet software. Special developer ribbons, macros and all other complexities to add a checkbox to a spreadsheet? Not in Zoho Sheet. How to add Checkbox to Zoho Sheet? Adding a Checkbox in Zoho Sheet is simple. Select a cell/range and choose "Checkbox" in "Input Controls" under the Format
    • Introducing a smarter, faster, and more flexible charting experience

      Hello Zoho Sheet users, We're delighted to share the latest news about a major update to charts in Zoho Sheet! The new version supports dynamic data ranges, granular styling options, faster loading, and other interesting enhancements that allow you to
    • What's new in Zoho Sheet: Simplify data entry and collaboration

      Hello, Zoho Sheet community! Last year, our team was focused on research and development so we could deliver updates that enhance your spreadsheet experience. This year, we’re excited to deliver those enhancements—but we'll be rolling them out incrementally
    • New Features: Repeat Last Action, Insert Cut/Copied Rows/Columns and Hyperlink

      You might have noticed the constant updates to Zoho Sheet of late. Here are 3 more features that have been added to Zoho Sheet recently: F4 - Repeat Last Action Insert Cut/Copied Rows and Columns Insert Hyperlink Here is a screen cast demonstrating each of these features. Read further below to learn more about these new features. F4 - Repeat Last Action: You can now repeat the last action you made on your spreadsheet by using the keyboard shortcut, F4. It is quite handy and helps you get your work
    • Introducing Forms in Zoho Sheet

      We hereby bring you the power of ​forms in Zoho Sheet. ​Now, build and create your own customized forms using Zoho Sheet. Be it compiling a questionnaire or rolling out a survey, Zoho Sheet can do it all for you. Forms is an excellent feature that helps you collect information in the simplest of ways and having it in Zoho Sheet takes it a notch higher. Build Simple yet Powerful forms Building forms using Zoho Sheet is fairly simple. The exclusive 'Form' tab lets you create one quickly. Whether you

    Nederlandse Hulpbronnen


      • Recent Topics

      • Need Native Support for docx files in Zoho Writer

        Absolutely love Zoho Writer, but often need to share files by email with people who are in the Office ecosystem. Downloading a file as docx, then sending it by email, getting the comments back, converting it to Zoho format, editing it, then converting
      • CRM integration issues

        hi Just start testing Campaigns. Read up on up on these issues but can not find an answer. I am super admin. 1) its only showing 1002 contacts, I have a 2500 plan which is confirmed in dashboard. I says it sync'd 1400. I've looked at missing contacts,
      • What's New in Zoho Expense: Integrated Business Travel and AI-Powered Expense Management

        This release brings a wide range of updates across Zoho Expense, including new AI-powered capabilities, enhancements to corporate cards, expense management, audits, and more. Keep reading to know how the new updates can transform your travel and expense
      • I want to prefill CRM Account information using the GSTIN of the Customer

        Currently i need to add account details manually in zoho crm and when it syncs in zoho books manual working needs to be done. Whereas in zoho books i can prefill the customer details using the GSTIN which is great feature. Can the same be enabled for
      • ChatGPT Plugin / MCP Server auth error

        Hi all I'm trying to connect the ChatGPT plugin for Zoho CRM but after username stage of the auth process, I get this error from the URL https://mcp.zoho.eu/mcp-client/ {"error_description":"Invalid request url, Request is not as per defined in oauth
      • Project Management Platforms for AI Agents: What Matters Most?

        Zoho Projects is already going beyond basic AI assistance with MCP, AI Bridge, and integrations that let AI models access project data and perform actions. That raises an interesting question: what should a project management platform for AI agents actually
      • Cliq iOS can't see shared screen

        Hello, I had this morning a video call with a colleague. She is using Cliq Desktop MacOS and wanted to share her screen with me. I'm on iPad. I noticed, while she shared her screen, I could only see her video, but not the shared screen... Does Cliq iOS is able to display shared screen, or is it somewhere else to be found ? Regards
      • Sync workdrive feature inside ZohoCRM

        Hi, I'm exploring the new workdrive/ZohoCRM connector released by Zoho to replace the free extension workdriveforCRM which is decomissioned https://marketplace.zoho.com/app/crm/zoho-workdrive-for-zoho-crm I'm rather upset with this long awaited feature,
      • Adding Custom Status Options in Work Order Action Menu

        Hello FSM Team, We would like to inquire if it is possible to add more custom options in the Work Order action/status dropdown (e.g., Cancel, Terminate, Non-Billable, Void, etc.). Currently, the available options are limited, and we are unable to customize
      • Timesheet Task Icons

        In the image below which shows the task field drop down when creating a timesheet against a project and task. What do the icons mean the the right side column against each task? I can't find any documentation or guide that explains what the no entry sign,
      • Open Records in a New Browser Tab

        Hi FSM Team, Just a suggestion: It would be helpful to have a right-click → Open in New Tab option in FSM, similar to CRM. This should ideally work for any clickable record or module, allowing users to open multiple records in separate tabs without losing
      • Facturation électronique 2026 - obligation dès le 1er septembre 2026

        Bonjour, Je me permets de réagir à divers posts publiés ici et là concernant le projet de E-Invoicing, dans le cadre de la facturation électronique prévue très prochainement. Dans le cadre du passage à la facturation électronique pour les entreprises,
      • Marketing Tip #18: Make your online store mobile-friendly to improve traffic

        Most online shoppers browse on their phones first. If your store is hard to read, slow to load, or tricky to navigate on mobile, they’ll bounce fast. A mobile-friendly store doesn’t just look nice; it improves engagement, reduces drop-offs, and helps
      • Cannot add note to record on mobile

        In the latest version of the mobile app - if a record already has notes associated with it - you can add a note via the mobile app - if a record does not have previous notes there is no way to add a new one - it allows me only to send email
      • Admin Logging in as another User

        How can a Super Admin login as another user. For example, I have a sales rep that is having issues with their Accounts and I want to view their Zoho Account with out having to do a GTM and sharing screens. Latest Update (27th April 2026): With the early
      • Dashboards for Customers

        Is it possible to build dashboards for each customers in the community for their tickets?
      • Custom color coding for your entities

        Our brains are fine tuned to recognize colors before any text or shapes, making color coding a powerful tool to organize data and find items quickly. Color coding of our day-to-day work help with quickly processing the information, reducing cognitive
      • The Social Wall: August 2026

        Hello everyone. Welcome to the August 2026 edition of The Social Wall. This month, we're bringing you updates that make it easier to reach your audience, manage more channels, and streamline your publishing workflow. Here’s what’s new. WhatsApp bulk messaging
      • Check out in Meetings

        Why there is no check out in Meetings of Zoho CRM, very difficult to track
      • How do I get to "Admin Panel"

        I just started a Cliq account. I am the sole administrator. As I read the documentation, I keep seeing reference to an "Admin Panel". I see no way to access this from my Cliq account. How do I access this panel?
      • 【初開催! オンライン】Zoho Campaigns メール配信の基礎・活用勉強会を開催します! 10/15 参加無料

        ユーザーの皆さま、こんにちは。 Zoho コミュニティグループの中野です。 Zoho ユーザーコミュニティ初となる、メールマーケティングをテーマにしたオンライン勉強会を開催します! ▶︎イベント詳細・参加登録はこちら 今回取り上げるサービスは「Zoho Campaigns」です。 「Zoho CRMとZoho Campaignsのどちらからメールを配信すればよいか分からない」 「一斉配信はできるようになったけれど、現在のリスト管理や設定が正しいか不安」 「メールを送るだけで終わり、配信後の改善につなげられていない」
      • Lookups and Custom Modules

        I created a Custom Module that I'm calling "Item Purchasing Group". This module will store information for groups of Items that must be purchased together (including minimum overall quantities and/or values, etc.). This will have a one-to-many relationship
      • Marketing Tip #46: Run flash sales the right way

        A flash sale can do a lot for your store. It can clear slow-moving inventory, spike revenue on a slow day, or reward your most loyal customers. But if done carelessly, flash sales can backfire. Customers start expecting discounts, stop buying at full
      • Introducing Smart Fields in Zoho Forms

        Hello form builders! We are excited to introduce Smart Fields in Zoho Forms - a faster way to add calculations to your forms without writing formulas. Instead of creating multiple fields and configuring complex calculations yourself, you can now drag
      • Checkbox not displaying correctly in subform

        Greetings: I have shared my app (wv) with support.  I am having problems with a checkbox field not displaying correctly in a subform.  The main form is called volunteers and the subform is called volunteers_subform.  The field in question is called roles. When you access the subform by itself the checkbox lookup displays as checkboxes.  But when you view it in the main volunteers form, it displays as a multi-select dropdown instead.   I have attached jpegs showing the difference.   Any thoughts?
      • Unbundle feature for composite items

        We receive composite items from our vendors and sell them either individually or create other composite items out of them. So, there is a lot of bundling and unbundling involved with our composite items. Previously, this feature was supported in form
      • The reason I switched away from Zoho Notebook

        My main reason for switching to Zoho was driven by three core principles: moving away from US-based products, keeping my data within India as much as possible, and supporting Indian companies. With that intent, I’ve been actively de-Googling my digital
      • Valid characters for use in email addresses using Zoho's apps/APIs

        We have found an issue with the + sign character in zoho subs - we are allowed to create a customer with an email address that has a plus sign but the API doesn't allow the + so the billing portal is not created. We are going to prevent users from using
      • Expand Zoho Analytics Spatial Capabitlities

        Dear Analytics team Thanks for the great product - I'm a big fan on Analytics and the monthly release highlights is one of my favourite emails to receive. I'd like to request expansion and improvement of Zoho Analytics spatial data capabilities, namely:
      • Automate customer follow-ups with Sequences in Bigin

        Greetings, We hope you're all doing well! We're happy to announce a new feature that we've added to Bigin. Following up with every lead at the right time can be challenging, especially when your team is managing multiple conversations across emails, calls,
      • Displaying only unread tickets in ticket view

        Hello, I was wondering if someone might be able to help me with this one. We use filters to display our ticket list, typically using a saved filter which displays the tickets which are overdue or due today. What I'd really like is another filter that
      • Can we have an automated TDS Receivable Recon with Form 26AS of Income Tax Portal ?

        Can we have an automated TDS Receivable Recon with Form 26AS of Income Tax Portal ?
      • Customers would like to add tips when paying in Client Portal

        I am happy with the clean interface of the Client Portal. However, I am running into a challenge: my customers would like to be able to add tips/gratuities when making payments. Currently, this is very clunky because they have to 1) manually over-pay,
      • Tag Limi?

        is there any way to create more than 20 tags? 
      • prefill_data for Creator + Merge & Sign

        Hello, Is there an option to use prefill_data for signer fields from creator? I see the option for CRM but it will not work with creator? I have tried passing the value in the signer data, and that also does not work. Alternatively, is there a way to
      • Delug script

        I have been looking at auto-update a amount (home currency) field from another module. Zoho native multicurrency was used in the other module (we have 4 here). Custom script was input with no error, but the field was not updated on trigger. Script as
      • Can I Build a Gaming Website Using Zoho? Need a Quick Roadmap

        Hi Dear Members, I want to create a gaming website using Zoho. Is it possible? My goal is to build a sleek, unique, easy-to-navigate, and fast-loading website for a gaming project. I want the site to look professional, user-friendly, and optimized for
      • Remove Due Date from Statements

        Is it possible to remove the Due Date on the Invoice transation line on statements? I have figured work arounds to get the Invoice detail on the Statement but cannot work out haw to simplify the stament by removing the "- due on xx/xx/2026" - it really
      • What Should an Agent-Native Project Workspace Look Like

        AI is moving beyond assistants that simply answer questions. With tools like MCP, agents can now interact directly with project data and perform actions. That makes me wonder: what should an agent-native project workspace actually look like? For me, it
      • unable to join meeting due to speaker issue

        unable to join meeting due to speaker issue
      • Next Page