Keeping track of the changes made to the spreadsheet

Keeping track of the changes made to the spreadsheet

What is version history?

Zoho Sheet automatically saves all previous versions of your spreadsheet. You can visit, revert or download any previous versions of the spreadsheet at any given point of time. 

View all the previous versions of a sheet

To view previous versions:
  1. Click File > View Version History.
  2. A menu opens up and it lists the older versions of the spreadsheet.     
  3. Click the checkbox near Highlight Changes to observe the modifications between two different versions of the spreadsheet. 
  4. Find versions faster by filtering them out. Click on the settings icon on the top of the version panel and select the desired list of versions..
  5. Simply click on a version to preview it on the spreadsheet at left. 
  6. Click Changelog to view the changes done in that particular version.  


Restore a previous version of a sheet

To restore previous versions:
  1. Go to File > Version History
  2. In the Version History panel, select a version and click Revert  in the toolbar. 
The version that you wanted to work will be restored.


To create a new version of a spreadsheet

  1. Click File. In the drop-down menu select Create version.
  2. Name the version for future reference on the window that appears and click Create.


Name a version

To name a version:
Go to File > Version History. In the Version History panel, select an unnamed version and click Mark this Version on the toolbar.


Download a version

To download a version
  1. From the Version history panel, select the version you want to download.
  2. In the toolbar, click on the download option 


What is audit trail?

Audit trail allows you have a look at all the changes made to the spreadsheet. You can further use audit trail to filter these changes and single out edits based on the user that made the change, the date on which the change was done, and the sheet or range to which the change was done.

View the changes made to the sheet

To view changes made to the sheet:
    1. Click File > Audit Trail in the menu bar.
    2. Audit Trail can be filtered based on different parameters. Use the radio buttons on the top of the panel displayed in Audit Trail in order to sort the cell edit history based on user, date, sheet or even a specific range.


 
Note:
You can choose to look at the data according to the selected option. 
  • User filters the edits performed by a specific collaborator 
  • Date filters the edits performed on a specified date/period
  • Sheet —filters the edits performed on a specific sheet. 
  • Range—filters the edits performed on a specific range selected.  



    Zoho DataPrep Personalized Demo

    If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

    Zoho CRM Training

      Create, share, and deliver

      beautiful slides from anywhere.

      Get Started Now





              Zoho CRM Training Programs

              Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

              Zoho CRM Training

                Zoho SalesIQ Resources



                    Zoho TeamInbox Resources




                              Zoho DataPrep Resources

                                Zoho DataPrep Demo

                                Get a personalized demo or POC

                                REGISTER NOW


                                  Design. Discuss. Deliver.

                                  Create visually engaging stories with Zoho Show.

                                  Get Started Now











                                                        • Related Articles

                                                        • Open a spreadsheet from Dropbox/Box

                                                          To open a spreadsheet from Dropbox, or Box: Go to Places using the option in the bottom bar of the file listing page. Choose the desired place from which you wish to open the file. For Dropbox and Box, you will need to authenticate your account. Pick ...
                                                        • Locate your spreadsheet's Resource ID

                                                          A Resource ID, or an RID of the spreadsheet is an alphanumeric string that forms part of the spreadsheet's URL. The RID always follows the 'open/' part of the URL. For instance, in this URL,  ...
                                                        • Share spreadsheet for collaboration

                                                          To share a spreadsheet file: Go to ... > Add People if you are on the listing page. Go to ... > Add People or  > + if you are on the spreadsheet editor. Enter the email address of the desired people you want to share the file with, set the access ...
                                                        • Create a new blank spreadsheet

                                                          To create a new blank spreadsheet, open the app and follow these steps: In the listing page, tap the + icon in the bottom bar. Choose the Blank Spreadsheet option from the listed gallery.
                                                        • Export or download a spreadsheet

                                                          To download or export a spreadsheet: Go to ... > Download As in the editor. Choose the file format in which you want to export the spreadsheet. Select the location to save or send the spreadsheet. Note: To download from the file listing screen, use ...

                                                        Resources

                                                        Videos

                                                        Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                        eBooks

                                                        Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                        Webinars

                                                        Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                        CRM Tips

                                                        Make the most of Zoho CRM with these useful tips.



                                                          Zoho Show Resources