Compliance: Together these fields let U.S. organizations collect EEOC-aligned demographic and job-category data at the source, eliminating manual data preparation when generating equal-employment reports.

U.S Forms (I-9, W-4, W-9)

For U.S. employers, completing and maintaining federal employment forms is a non-negotiable part of the hiring process. Zoho People includes built-in support for the three core U.S. employment forms : I-9, W-4, and W-9 are available as ready-to-use e-signature templates, so your HR team doesn't have to manage these outside the platform.

With these templates, you can:

1. Send forms to individual employees or your entire organization in bulk
2. Auto-populate employee details from existing Zoho People records before sending
3. Set up workflows to trigger form distribution automatically, such as when a new hire is added.
4. Embed forms into your onboarding flow so employees complete them as part of day one.
5. Add a custom button to any employee record for on-demand sending
6. Set deadlines and automated reminders to ensure timely completion
   

Form	When Employees Fill It	Purpose
Form W-4	Usually on the first day of employment or during onboarding. Employees can update it anytime if their tax situation changes.	Tells the employer how much federal income tax to withhold from the employee's paycheck
Form W-9	When working as an independent contractor, freelancer, consultant, or vendor, not as a regular employee. Usually completed before receiving payment.	Provides the worker's Taxpayer Identification Number (TIN) so the payer can report payments to IRS.
Form I-9	Completed when a new employee is hired. The employee completes Section 1 by the first day of work, and the employer verifies documents within 3 business days.	Verifies the employee's identity and authorization to work in the U.S

How it helps: This ensures that mandatory federal employment forms are completed and retained in a consistent, centralized manner for every hire.

For e-sign features, Zoho Sign or third-party e-sign integrations will be required.

Compensation Data

The Compensation service in Zoho People supports multiple pay schedules suited to U.S. workforce models, including Daily Pay, Monthly, and Hourly Pay. Pay schedules determine how an employee’s compensation is structured and paid out.

Navigation: Settings > Compensation > Configuration > General > Scroll down to 'Pay Schedules'

How it helps: Allows organizations to ensure accurate wage, and payroll calculations under U.S. labor rules.

1. Define which check-in sources count as Office In: biometric devices, IP ranges, geofenced locations, kiosks, and more
2. Automatically classify all other check-ins as Remote In
3. Set rules for mixed days: by first punch, last punch, majority hours, or a minimum office-hours threshold
4. Customize the display labels to match your organization's terminology
   

How it helps: For U.S. IT firms managing hybrid teams across time zones and home offices, this removes the guesswork from attendance reporting. Every entry is classified automatically, giving HR a clear, accurate picture of in-office vs. remote presence without needing manual intervention.

Remote Work Policy

Zoho People's Remote Work Policy helps IT organizations manage that flexibility without losing oversight. 

With this feature, you can:

1. Set weekly or monthly limits on remote workdays
2. Require approvals when limits are exceeded
3. Restrict remote check-ins on specific days of the week
4. Auto-log a remote work request when an employee punches in remotely
5. Scope policies by department, designation, location, or individual employee
   

Learn More About Remote Work Policy 

How it helps: For U.S. IT firms, getting this balance right has real business impact. Remote Work Policy lets you offer flexibility on your terms: defined, trackable, and consistently enforced.

1. Microsoft 365
   Integrate Zoho People with Microsoft 365 to streamline user management, calendar synchronization, and employee collaboration. Employees can access HR information seamlessly while administrators can automate common identity and productivity workflows.
2. Microsoft Teams
   Receive Zoho People notifications, approval requests, and HR updates directly within Microsoft Teams. Managers can review and act on requests without leaving their collaboration workspace.
3. Google Workspace
   Connect Zoho People with Google Workspace to simplify employee account management and synchronize organizational data. Employees can access HR services using their existing Google credentials and productivity tools.
4. DocuSign
   Send HR documents such as offer letters, policy acknowledgements, and employee forms for electronic signature through DocuSign. Track signing status and securely store completed documents within your HR processes.
5. Adobe Sign
   Automate document signing workflows by integrating Adobe Sign with Zoho People. HR teams can send, track, and manage employee documents digitally, reducing paperwork and speeding up approvals.
6. Slack
   Receive real-time HR notifications, approval alerts, and employee updates directly in Slack. Employees and managers can stay informed and take action on important HR requests without switching applications.
7. QuickBooks
   Sync approved timesheets and employee-related data from Zoho People to QuickBooks. This helps reduce manual data entry, improve payroll accuracy, and streamline accounting processes.