Schedule Editor
Enable shift confirmation
You can use Shift confirmation in Zoho Shifts to ensure employees are aware of their assigned shifts before they show up for work. Before you start To enable shift confirmation for your organization, you'll need the Administrator access level or the ...
Export and print schedules
Exporting and printing schedules help you share shift details, whether offline or online, with your workforce. Zoho Shifts lets you export schedules in common formats or print them based on your preferences. Before you start You’ll need the ...
Sync team's schedule to your calendar
You can sync your team’s schedules from Zoho Shifts to any calendar app you prefer, like Apple Calendar, Google Calendar, or Outlook. This gives you a quick way to view everyone’s shifts in one place without switching tabs all day. Calendar sync is ...
Create repeat shifts
Set up recurring shifts to reduce manual scheduling. Repeat Shifts lets you reuse the same shift pattern for your team, making it easier to schedule consistent work hours. Before you start To create repeating shifts, you’ll need Administrator access ...
Auto-schedule shifts
Auto-scheduling in Zoho Shifts helps you quickly fill open shifts based on your staffing needs, employee availability, and schedule constraints. This article walks you through how auto-scheduling works, what you need to set up before using it, and ...
Set availability for employees
Add employee availability in Zoho Shifts to ensure their working preferences are taken into account when creating schedules. This helps managers plan and schedule shifts more efficiently and avoid conflicts. This article walks you through how to set ...
View shift history
Understand how a shift changed over time. When a shift is created, published, reassigned, or traded, Zoho Shifts maintains a record of every update. This gives you a clear view of the changes made, when they occurred, and who made them. Before you ...
Add day notes
Use Day Notes in Zoho Shifts to highlight specific dates and add context to your employees about a working day. These notes help your employees understand what’s happening on that day, why it matters, and what’s expected of them. Before you start To ...
Open shifts
Create shifts that employees can claim based on their availability, rather than assigning them directly. This article will guide you on how open shifts work and how to create them in Zoho Shifts. How open shifts work Open shifts are created without ...
Schedule templates
Use schedule templates in Zoho Shifts to instantly save day, week, or biweekly schedules and reuse them. This article explains how to create schedule templates in Zoho Shifts and use them to schedule your team. Before you start To create and use ...
Copy shift
Create shifts by simply copying from an existing shift or set of shifts. Zoho Shifts lets you copy shifts using the Copy Previous tool and keyboard shortcuts in the Schedule Editor. To copy shifts from a previous day or week Go to Schedule > Schedule ...
Publishing shifts
Publishing shifts ensures that every employee with access to Zoho Shifts is notified of their schedule and can view and take action on shifts only when they are published. This article explains how to publish shifts and communicate changes. Before ...
Create shifts
Build your schedule in the Schedule Editor by creating shifts. You can create shifts at your own pace by saving shifts as drafts and publishing them all once they're final. This article walks you through how to schedule a shift. Before you start To ...
Scheduling with filters and views
Scheduling often involves managing multiple requirements, such as ensuring adequate coverage by schedules, positions, job sites, and, more importantly, employee workloads. This article explains the filters and views available in Zoho Shifts to filter ...
Clear Shifts
Remove shifts from your schedule all at once, instead of deleting them one by one, with the Clear Shifts option available in Zoho Shifts. Clearing shifts from the scheduled is ideal when you have published shifts by accident or want a fresh start ...