Product Updates in Zoho Workplace applications | October 2025

Product Updates in Zoho Workplace applications | October 2025

Hello Workplace Community,

Let’s take a look at the new features and enhancements that went live across all Workplace applications this October.

Zoho Mail

Create Signature from Compose window

You can now effortlessly create a Signature using the Create Signature option available in Insert Signature pop-up. 

Formatting options for Streams comments

Enhance your conversations in Streams by using Rich-Text formatting tools. Simple touches like Bold , Italics, Underline help highlights your points so you can make your comments stand out.

Tree view for Shared Mailbox emails

Effortlessly stay on top of every conversation. You can now expand or collapse email threads using Tree view to get a preview of emails all listed together as a single conversation thread. Plus, the new preview pane highlights key details—like the sender, subject, and timeline—so you get the big picture in seconds.

Export tasks from ToDo

Effortlessly Export all your tasks—both Group and Personal—from Zoho ToDo with a single click using the Export option under More Actions.

Activity Summary report

The Activity Summary report in Admin Reports gives admins a dynamic, visual snapshot of communication and collaboration trends across Mail, Cliq, and Meeting, combining key metrics, usage comparisons, and date-based filters into one powerful, insight-driven dashboard.

Zoho Calendar

Stay updated on every occasion on the go!

You can now subscribe to regional and religious holiday calendars right from the Zoho Calendar app.
Download in App Store!                          Download in Play Store!

Share your calendar in accordance with your organization's policy!

The organization’s admin can now configure the calendar’s public access preference as either “View only Free/Busy” or “View event details” by default; in line with organizational policies.

Zoho Cliq

View participants while sharing or presenting

Now you can see participants at the bottom when you share your screen, present slides, or collaborate on a whiteboard.

Zoho Cliq integrates with Kuando Busylight

Sync your status with Busylight devices to show your real-time availability in the physical workspace. Know who’s available, busy, on a break, at lunch, or offline — all at a glance from your workspace.

For step-by-step guidance on integration, refer to our help doc. To learn more about how Busylight devices enhance team collaboration, check out our blog.

Summarize files in Cliq with ChatGPT extension

Get a quick snapshot of any file shared in Zoho Cliq with the "Summarize this file" action in the ChatGPT extension. Upload a supported file or use the action on any shared file in chat, and the ChatGPT file action will instantly generate a clear, concise summary for you. Once it’s ready, simply click Check Summary Result to view it. 

New and improved Bitbucket extension

Stay on top of your Bitbucket repositories, pull requests, and dashboard with insights into running pipelines, build statistics, successful pipelines, and deployment details. You can check out the extension here.

Resume recordings

Resume watching a recording right from where you left off in the Cliq iOS app.

Zoho Connect

Better collaboration inside groups

Enjoy smoother video meetings, host broadcasts, and search easily within your connect groups.

Smarter writing experience

The content editor now supports the BluePencil extension for instant grammar and spell checks, helping you refine your posts.

Zoho Show

Bring your Zoho CRM data into your presentations in Zoho Show

Zoho Show now lets you pull client details directly from Zoho CRM into your presentations. No more manual entry. Just select the fields you need, and your slides update with the right information.

Zoho Trident

Improve email clarity with native spell checker

Previously, you could use the Zia spell checker while composing an email to ensure that your email goes out error-free. With this update you can now also access the Windows native spell checker to spot errors in your spelling and even suggesting replacements. (Available on Windows)

Alerts for low or muted device audio

Discover when you've gone silent before others do. Trident will now alert you if your device microphone or speaker volume is too low or muted during calls and meetings. (Available on Windows)

Stay aligned across time zones

Both the scheduled and original time zones are now shown while creating and editing events, so you can schedule meetings without second-guessing the timing. (Available on Mac)

Keep your calendar focused

Choose which of your personal, group, and app calendars you want to see, hide the ones you don’t need, and keep your schedule clean and distraction-free. (Available on Mac and Windows)

Meet instantly with Google Meet

You can now create events that include Google Meet links automatically, so you spend less time setting up calls and more time connecting. (Available on Mac)

Get more context for CRM events

Check-in notes are now displayed right in CRM event details, helping you capture richer insights and remember every key detail from your interactions. (Available on Mac)

Save emails as .eml or .html files

You can now save individual emails in HTML or EML formats. HTML files let you view emails offline in a browser, while EML files preserve the full email structure for importing into other email clients when required and to keep an independent backup of critical emails. This helps you archive, share, and manage emails more effectively. (Available on Mac and Windows) 

Steer clear of emails with suspicious URLs

A new security warning now highlights emails with unsafe links or suspicious URLs. This alert helps you identify risky messages and decide whether to open them, enhancing your email security and protecting against phishing or malicious content. (Available on Mac) 

Zoho Vault

Introducing the Zoho Vault Desktop App for Windows

We've launched a dedicated desktop application for Windows users! This new app brings the full power of Zoho Vault directly to your desktop, offering a seamless and native experience for managing your passwords and sensitive data.

Zoho Writer

Interactive pre-filled forms

Turn your merged documents into smart, interactive forms. Add fillable and formula fields to your pre-filled forms so users can check boxes, edit quantities, and see totals update instantly, all within the same document.

Enhanced editing, navigation, and integrations in the iOS app

Edit smarter with image resizing and shortcuts. Navigate documents with ease, open them from Zoho WorkDrive or Zoho Cliq, and convert PDFs to templates.

With semantic search, you can now search and retrieve content in your Zoho Writer documents using similar phrases.


      • Sticky Posts

      • Product Updates in Zoho Workplace applications | October 2025

        Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this October. Zoho Mail Create Signature from Compose window You can now effortlessly create a Signature using the Create

      • Product Updates in Zoho Workplace applications | September 2025

        Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this September. Zoho Mail Attach email as EML file in Compose Effortlessly attach emails as EML file in Compose by simply

      • AI in Zoho Workplace: A Sneak Peek into What’s Coming!

        Hello everyone, We’re super excited to share something we’ve been working on and we want you to be part of it! You may have seen our announcement blog post introducing a major evolution in how AI works within Zoho Workplace. Want to be among the first

      • Product Updates in Zoho Workplace applications | August 2025

        Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this August. Zoho Mail Delegate Email Alias Now you can let other users send emails on your behalf—not just from your primary

      • Product Updates in Zoho Workplace applications | July 2025

        Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this July. Zoho Mail Import bookmarks from Pocket Worried about losing your Pocket bookmarks? Don't worry we have got you.

        • Recent Topics

        • Zoho Flow + QuickBooks Estimates – Line items not created from CRM subform

          Hi everyone, I’m trying to create QuickBooks Estimates from Zoho CRM Quotes using Zoho Flow. I’m aware that Zoho Flow’s native “Create Estimate” action does not support multiple line items, so I followed the community guidance for Invoices using a custom

        • Integration with...

          Dear Zoho Commerce team, Please could you consider the integration within Zoho Commerce / Inventory and Qapla'? (https://www.qapla.it/en/) This app is better than Aftership in many ways: - Aftership integration require PRO plan and price start from more

        • Zoho Sign - Zoho CRM extension upgrade

          Hi everyone, We've updated Zoho Sign extension for Zoho CRM with significant internal changes. Impact on existing Zoho Sign extension users Users using the extension without customization If you are using the integration without implementing Zoho Sign's

        • Consultant-Only Booking Page

          Zoho Bookings does not allow for Meeting Type OR Workspace-Wide booking pages to be turned off. This is detrimental to organizations that have territory-based or assigned accounts, because if prospects can go to these booking pages and either select the

        • Start Workflow from Deluge Script

          I have developed a customized process from our CRM that leverages a deluge script to create a statement of work document. Once the document has been created via the merge and store function, I would like the ability to start a workdrive review & approve

        • Request for Auto PO - Min–Max based Automated Purchase Feature

          Dear Zoho POS Team, I’m writing to request a feature enhancement that would significantly streamline inventory management for businesses using Zoho POS — particularly supermarkets, FMCG retail, and multi-store operations like ours. Feature Requested:

        • Masters in UK – Experiences, Universities, and Career Outcomes

          This forum discussion is for students who are planning or considering a Masters in UK and want to gain practical insights beyond official university websites. The UK attracts international students due to its globally recognized universities, diverse

        • Export your notes from Notebook!

          Dear users, The long awaited feature is now live. Yes, you can now export your notes from Notebook app in bulk. But the feature has just started with web app alone for now. You can try the export feature as mentioned below: Go to our web app, https://notebook.zoho.com Go to 'Settings' > 'Export' Now, select the format: You can select either ZNote or HTML Once done, you can use the same to import or can have this a local backup of your notes. Note: Export for other platforms are in development and

        • Prepopulating Fields

          Hello, I have a form (Assets) with 2 lookup fields: Client (from Clients) Site (from Client Sites) I modified the code (highlighted in red below), so the Site dropdown shows the list of sites related to the Client. must have Client_Site ( type = picklist

        • Unable to sort as Descending order

          Trying to change the sort order for a lookup field (checkboxes) from Ascending to Descending and keep getting an error in Deluge that the order must be Ascending Did anyone ran into this? Thanks Eyal

        • Export Invoices to XML file

          Namaste! ZOHO suite of Apps is awesome and we as Partner, would like to use and implement the app´s from the Financial suite like ZOHO Invoice, but, in Portugal, we can only use certified Invoice Software and for this reason, we need to develop/customize on top of ZOHO Invoice to create an XML file with specific information and after this, go to the government and certified the software. As soon as we have for example, ZOHO CRM integrated with ZOHO Invoice up and running, our business opportunities

        • Can I change the format of the buttons in the email templates?

          Hi all! We have been working hard trying to brand our email templates, and have some way to go yet. One of the things we can't seem to edit is the green ${Cases.CUSTOMER_PORTAL_BUTTON} button and the font of the View Ticket text. Is there any way of doing

        • issue with deluge script

          i used chat gpt to build this script and I am getting 2 errors which I cannot figure out how to fix: void monthly_sales_order_generation() { try { // ---------------- CONFIG ------------------- analytics_url_1 = "https://analytics.zoho.com/api/<workspaceID>/report/<reportID1>/data";

        • Introducing LinkedIn Apply Connect for Zoho Recruit

          Attract up to 3x more qualified candidates and hire more efficiently with LinkedIn Apply Connect. Let candidates fill-in job applications without any redirections, gain deeper insights with applicant highlights within Zoho Recruit, and keep candidates

        • Recruit paid support?

          Hi all, Could anyone who has paid support package advise if it provides value for money with regards to support response times? Exploring the idea as unfortunately when we have faced issues with Recruit it has been a 7+ day timescale from reporting to

        • Introducing Dedicated Modules for Plans, Addons, and Coupons in Zoho Billing

          We’ve enhanced the way you manage Plans, Addons, and Coupons in Zoho Billing. Previously, all three grouped together under Subscription Items. Now, each one has its own dedicated module, giving you a cleaner and more intuitive experience. This update

        • Ticket Status email

          Good day, This was discussed in the past, but it would be helpful if we could have the system assign a custom response to a status. We have various statuses for tickets, e.g. "closed due to no response", or "Pending Status", it would be helpful for the

        • Customer ticket creation via Microsoft Teams

          Hi all, I'm looking to see if someone could point me in the right direction. I'd love to make it so my customers/ end users can make tickets, see responses and respond within microsoft teams. As Admin and an Agent i've installed the zoho assist app within

        • Holidays

          Hi; For defining Holidays, you need to add logic to handle the year as well as the month & day. We need to be able to enter Holidays for the next year. I need to add a holiday for January 2, 2017, but I can't until January 1st, which is a Sunday and we

        • Can I use a Standalone CRM Function as the Callback URL For Async Export Data API?

          I am creating an export job using this API https://www.zoho.com/analytics/api/v2/bulk-api/export-data-async/create-export/view-id.html There is a "callbackUrl" key in the CONFIG object. I tried copying the URL for a standalone function in CRM which can

        • Future Orders - Due Date

          Hi In my role, I can receive tickets where the work required is requested months in advance. Using a Future Orders option, which I believe was setup under the On Hold status type, hides the Due Date, in all views/ticket etc. Whilst I understand the reasoning

        • Introducing Withdrawal Reasons for Offers

          We’re excited to introduce a new enhancement to the Offer module that brings more clarity and accountability to every withdrawn offer. The Withdrawal Reason update ensures that each withdrawal — manual or automatic — is backed by a clear explanation,

        • Zoho Creator customer portal users

          Hi, I'm in a Zoho One subscription with our company. I'm running a project now that involves creating a Zoho Creater application and using the Zoho Creator Customer Portal.  At most we need 25 customer portal users. In our Zoho One plan we only get 3

        • GPS tracking only or Check out facility

          Dear Team, Zoho CRM is quite robust CRM but till date i was waiting for the feature of having GPS tracking of Sales employees which is a common demand by all customers for thier field sales executives. We cover them by saying that CRM provides Checkin

        • HTML Tags added to Reports with Notes

          Recently Zoho added the ability to markup text within notes. That way, users can change font size, colors, etc. It's a great change. However, since the change, reports that include a column for "Note Content" are printing HTML tags within the report.

        • In App Auto Refresh/Update Features

          Hi,    I am trying to use Zoho Creator for Restaurant management. While using the android apps, I reliased the apps would not auto refresh if there is new entries i.e new kitchen order ticket (KOT) from other users.   The apps does received notification but would not auto refresh, users required to refresh the apps manually in order to see the new KOT in the apps.    I am wondering why this features is not implemented? Or is this feature being considered to be implemented in the future? With the

        • Appraisals on Employee Information Profile

          Is it possible to show completed appraisals on each employee's "Employee Information" page? I would presume at the bottom - similar to the "Related Lists" concept in Zoho CRM. Obviously view access would be limited to employee and appropriate other roles

        • AI Interview Insights: Turn Recorded Interviews into Quick Transcripts & Summaries

          Evaluating interviews shouldn’t require replaying long recordings or taking manual notes. With AI Interview Insights, you can now review complete transcripts and AI-generated summaries of your One-way (Recorded) interviews right inside Zoho Recruit. This

        • Kaizen #220: Actions API - Webhooks APIs - Part 2

          Hello all!! Welcome back to the follow-up Kaizen post of Kaizen #219: Actions API - Webhooks APIs - Part 1. In the previous week, we covered how to configure a basic Webhook and how to include Headers, Body, and URL Parameters using both the POST Webhook

        • Standard Payment Term is not pulled from account to quotation

          Hey Team There seems to be something off. I do have "Net 30" as my default payment term in Zoho Books for my customers. If, from the customer overview or quote section, I create a new Quotation, the payment terms field stays blank and doesn't get the

        • Canva Integration

          Hello! As many marketing departments are streamlining their teams, many have begun utilizing Canva for all design mockups and approvals prior to its integration into Marketing automation software. While Zoho Social has this integration already accomplished,

        • Manage your invoices from Bigin's mobile app (iOS)

          Hello everyone! We're happy to announce that users can now integrate Zoho Books with the latest version of Bigin's iOS app. Zoho Books can be integrated with Bigin only via the web application. Users can view the Zoho Books tab in the detail pages of

        • HubSpot CRM to Zoho Creator Integration

          I'm trying to create an integration between HubSpot CRM and Zoho Creator with HubSpot being the push source (if a contact is created or updated in HubSpot, it pushes the information to Zoho Creator). I have two questions: 1- Is it best to use Zoho Flow

        • Systematic SPF alignment issues with Zoho subdomains

          Analysis Period: August 19 - September 1, 2025 PROBLEM SUMMARY Multiple Zoho services are causing systematic SPF authentication failures in DMARC reports from major email providers (Google, Microsoft, Zoho). While emails are successfully delivered due

        • Accessibility controls and multilingual captcha authorization for Help Center users ​

          Hello everyone, As part of our ongoing effort to improve user experience, we are excited about the accessibility controls and predefined accessibility personas added in the Help Center, similar to what is already available in Zoho Desk. Help Center users

        • Gain control over record sharing with portal users through our new enhancement: criteria-based data exposure

          Dear Customers, We hope you're well! Portals is a self-service avenue through which your clients can access and manage their direct and related data in Zoho CRM. This empowers them to be more independent and enables them to experience a sense of transparency

        • Zoho Sign + Zoho CRM : la solution pour simplifier vos accords de vente

          La conclusion d’un contrat de vente nécessite de nombreuses étapes : préparation de documents, validations successives et collecte des signatures. Les équipes commerciales passent souvent par plusieurs cycles de collaboration et de révision, tout en assurant

        • Zoho Desk Limitations

          Good day, all, I would like to know whether others share my frustration with some of Zoho's limitations. Don't get me wrong, I like Desk (and I also have a subscription for Analytics), I have been with them for close to 10 years, and unfortunately, I

        • Item/service subtotal

          Just discovered & really pleased that we can drag to re-order the line items in Sales orders & Invoices, a very nice feature which doesn't seem to be documented? It would be nice to be able to insert a subtotal as a line item to complete this great feature

        • Converting Sales Order to Purchase Order

          Hi All, Firstly, this code works to convert a sales order(SO) to a purchase order (PO) via a button, however I am running into an issue when I convert the SO where the values from the line items are not pulled across from the SO to the PO. The ones in

        • Next Page