The month that was at Zoho Workplace | May 2021

The month that was at Zoho Workplace | May 2021

Dear community,


How are you all holding up? If you're in one of the worst-hit regions of the second wave of COVID, we sincerely hope that things get better for you and your families.

At Zoho Workplace, we have had some important and useful updates the past month. Here's a list of them all:

The All new Zoho Calendar is here!

 

Wondering what's new in Zoho Calendar? Well, what isn't?! It has a whole new look, comes with more customization options, has advanced search capabilities, and resource booking built into it. Tell me more!

 

 

Features to power-up your document merges

 

Our document creation tool, Writer brings you powerful tools to make your document merges faster, more effective, and highly customized. Tell me all about it!

 

 

New Zoho Sheet browser extension

 

You can now access your recent spreadsheets or add new files from your device to Zoho Sheet instantly with the browser extension. It also comes with a very handly web clipper that helps you clip data from websites and convert it into a new spreadsheet. Learn more.

 

 

WorkDrive now available for all users

 

We are now opening WorkDrive for all Workplace users, including ones who had joined the platform before WorkDrive was introduced. Make the switch from Docs to WorkDrive to enjoy more storage and enhanced collaborative features. Read announcement.

 

 

Storage limit for My Folders

 

Admins can now restrict the storage consumption in "My Folders" both at the team level, and at individual user level. Know more.

 


Disable external sharing from My Folders

 

If you do not want your team to share files saved in their "My Folders" outside the organization, an admin can disable the same. All previously generated links will no longer work. Know more.

 


Set reminders for notes

 

Made an important note and want to be reminded about it at a specific time? We've made it easier for you to add reminders to notes in a single click.

 


Say it with emojis

 

Would you rather use an emoji instead of a word? Then Zoho Show's integration with Twemojis is going to make your day! Read more.

 

We are grateful to our employees who have been strong through this phase, and have had unwavering commitment towards the product. We also thank our customers for trusting us! :) Until we meet in another update, continue exploring the newest features!




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