Time-saving productivity tips: Part 2

Time-saving productivity tips: Part 2

In our previous post, we shared some time-saving productivity tips for Zoho Writer. If you missed Part 1, you can find it here: Time-saving productivity tips.
In this post, we're back with more tips to help you write faster and smarter!

Underline document text with a few keystrokes

To add a single border to your text, simply type three hyphens (---) on a new line below the text. To add a double border, type three equal signs (===). Zoho Writer will automatically add the border to the previous line of text.


Insert merge fields quickly with a hashtag

If you are using mail merge, you can insert merge fields quickly and easily by typing a hashtag (#) in the editor. A list of all the main fields from your data source will appear. Similarly, in a subform table, place the cursor inside the table and type # for the main fields and the corresponding subforms to be listed. You can then select a field from the list and insert it into your template.


Comment without using the mouse

To comment in Zoho Writer without using the mouse, simply select the text you want to comment on and press CMD+Option+M on your Mac or CTRL+Alt+M on your Windows device. This will open the comment box. Type your comment and press CMD+Enter on your Mac or CTRL+Enter on your Windows device to save it.


 
Explore these time-saving and productivity-enhancing tips in Zoho Writer. We encourage you to experiment with various tips and find what works best for you. We value your feedback, so please don't hesitate to share your thoughts in the comments or contact us at support@zohowriter.com.

Happy Writing!


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