Tips and Tricks #37: Three ways to share your presentation with access permissions in Show

Tips and Tricks #37: Three ways to share your presentation with access permissions in Show


Hi everyone!



When you're working on a presentation, you may sometimes want to exchange ideas and get opinions from others. With Show, you can share your slide deck with others and set role-based permissions based on what you want them to do. You can collaborate on presentations with your teammates, anyone within your organization, or even with external, non-Zoho users.

Work together better with your team 

Sharing a presentation with team members is an ideal choice when you want to collaborate and work efficiently with them.
 
Let's say you are working on a presentation and have created the first few slides. You now want to share it with your team so that they can work on the remaining slides. In such cases, you can lock selected slides and share the presentation with them so that they can focus on the rest of the content and not make any unauthorized changes by accident.



In addition to Edit access, you can set collaborator permissions like Share, View and comment, and View. You may also remove sharing access for the user anytime.



Note: For a presentation created in Zoho Docs, you can enter collaborator email addresses, change the Visibility to Collaborators only, and set permissions like Read Only, Read/Comment, Read/Write, and Co-Owner for them. You can also notify users about a shared presentation through an email.

Share organization-wide slide templates to maintain brand consistency 

Let's say you have modified the template for the sales presentation and your organization has decided to use this format henceforth. In such cases, you can change the visibility of the slide deck so that anyone within your organization can access it. If required, you can change the access levels (Edit, View and comment, and View), set an expiration date for the presentation, and then click Save to copy its link.  



You can share the copied link with teams in your organization through any chat panel or internal posts. 

Share a presentation on the web 

Sharing a presentation with the public is a great option when you want to promote, advertise, or announce new releases in your product through a slide deck.
 
You can enter a name for the link and share the presentation as a link on any web page.

Let's say you have created a presentation about the different products or services offered by your company, and you want your customers to know about them. In such cases, you can change the visibility of the presentation to "Anyone on internet" and copy its link. You can then paste the link on your website or blog to let viewers access the presentation file at any time. You can also password-protect your content in the web page or require for user data before sharing to ensure restricted access to your presentation. You can even set an expiration date for the presentation to make it inaccessible after a specific period of time.

When the audience tap the presentation embedded in your web page, it will open for them (guest user) in view mode and they will be able to see any changes you make in the slides.



Furthermore, you can provide users with Edit access to your presentation. The presentation will open for the audience (guest user) in edit mode and they will be able to make changes to the slides, even if they don't have a Zoho account.
 
In addition to embedding the sharing link on a web page, you can copy and share a presentation link through email.

If required, you may delete the shared link and deny access to users anytime.
 
You can also let viewers download the slide deck from the web so that it is accessible to them.  
 
Note 1: For a presentation created in Docs, you can password-protect your presentation before sharing it with the public and set access permissions like Read Only, Read/Comment, and Read/Write for them. You can also set an expiration date before sharing your presentation with the public. Your audience will be able to access the presentation as a guest.
 
Note 2: Once you share a presentation with someone via email, they will receive an email notification.
 
 
We hope you found this article helpful! We'll be back with more interesting tips for Show.
 
In case you missed our previous post in the Tips and Tricks series, you can find them here.  
 
You can connect with us on Facebook and Twitter to learn more about how Show can help improve your business communications. You may also write to us at support@zohoshow.com or comment below.
 
Happy presenting!
—the Show team    





      • Sticky Posts

      • Tips and Tricks #08: Lock and unlock objects in Zoho Show

        Hello everyone, Here is a tip about just one of the many interesting tools in Zoho Show.  Let's say the marketing and design teams are working together on a product launch. With multiple people working on this shared presentation, and rushing to get it

      • Tip and Tricks #01: Take your text for a spin

        Hello folks, Zoho Show's all-new, clear, contextual interface was a great update to an already great product, so we thought you might appreciate some help putting it to good use.  Following this release, the Zoho Show Community is happy to launch  Tips

      • Tips and Tricks #06: Animate text at the paragraph level on Zoho Show.

        Hi guys!   We're back with another Show tip! Before we jump into it, let's read through a quick scenario first.    Say you have a slide with a list of bullets and paragraph levels to present to your audience. The second it's on the screen, your audience

      • Tips and Tricks #05: Add pictures as comments within a slide.

        Hello everyone,   We're back with a new Show tip.  In today's post, we'll look at a more interesting way to comment and collaborate on a slide in Zoho Show. ​ No matter where your colleagues are in the world, using comments to share opinions or give feedback is

      • Tips and Tricks #07: Crop a Picture to Fit a Shape

        Hello everyone, Whether you're designing an adventurous photo collage, your company's brochure, or simply a team introduction for new hires, images always play a crucial role in making your presentation look interesting and interactive.    To help spruce

        • Recent Topics

        • Mapping a new Ticket in Zoho Desk to an Account or Deal in Zoho CRM manually

          Is there any way for me to map an existing ticket in Zoho desk to an account or Deal within Zoho CRM? Sometimes people use different email to put in a ticket than the one that we have in the CRM, but it's still the same person. We would like to be able

        • Assign Income to Project Without Invoice

          Hello, Fairly new user here so apologies if there is a really obvious solution here that I am just missing... I have hundreds of small deposits into a bank account that I want to assign to a project but do not want to have to create an invoice every time

        • Tracking Non-Inventory Items

          We have several business locations and currently use zoho inventory to track retail items (sales and purchase orders). We were hoping to use zoho inventory to track our non-inventory items as well (toilet paper, paper towels, etc). I understand that we

        • Profile Page View Customization

          I need to change the fields, sections from the profile view of an emplyoyee.

        • Zoho Desk Android app update: Filter, Sort and Saved filters Enhancements

          Hello everyone! We are excited to introduce the below features on the Android version Zoho Desk mobile app: 1. Filter & Sort support has been introduced for the Contacts and Accounts modules. 2. Sort options is now available in Custom Modules as well.

        • Accessing shared mailboxes through Trident (Windows)

          Hi, I have a created a couple of shared mailboxes. The mailboxes are showing up on the browser based Zoho workplace, but I cannot seem to figure out how to access my shared inboxes through Trident (Windows). Am I missing something or is this feature not

        • Feature Request: Ability to set Default Custom Filters and apply them via URL/Deluge

          I've discovered a significant gap in how Zoho Creator handles Custom Filters for reports, and I'm hoping the Zoho team can address this in a future update. This limitation has been raised before and continues to be requested, but remains unresolved. The

        • Closing the Loop: Why Lookup Asymmetry is Harming Data Integrity in Creator

          TL;DR: Lookup fields allow users to add new related records inline via the "+" icon, but there's no equivalent ability to edit an existing related record without navigating away and losing form context. Adding a native "Edit" icon—with automatic User

        • filtering lookup field options based on information in another module.

          In our CRM system. We have the standard Accounts and Deals modules. We would like to introduce the ability to classify Accounts by Sector. Our desired functionality is to have a global list of all sectors that an Account can select, with the ability to

        • Service op locatie organiseren met Zoho FSM: waar lopen organisaties tegenaan?

          Bij organisaties met service teams op locatie merken we vaak dat de complexiteit niet zozeer in de planning zelf zit, maar in wat er rond die planning gebeurt. Denk aan opvolging na interventies, consistente servicerapporten, en het bijhouden van installaties

        • Introducing Assemblies and Kits in Zoho Inventory

          Hello customers, We’re excited to share a major revamp to Zoho Inventory that brings both clarity and flexibility to your inventory management experience! Presenting Assemblies and Kits We’re thrilled to introduce Assemblies and Kits, which replaces the

        • Does the ability exist to make tax on the customer profile mandatory?

          I am reaching out to inquire about the possibility of making the "Customer Tax" field mandatory when creating a new customer in Zoho. We want to ensure that all customers have their tax information recorded to maintain compliance with our internal processes.

        • email association with CRM

          Why is it 2024 (almost 2025) and Zoho has not figured out how to integrate email with CRM? It is so inconsistent at associating emails within CRM. I am an attorney. I have clients and work with other attorneys. Attorney John Doe is associated with multiple

        • Fix the speed

          It takes ages to load on every step even though my dataset is quite small.

        • Credit Note for Shipped and Fatoora pushed invoices

          We have shipped a Sales Order and created an Invoice. The Invoice is also pushed to Fatoora Now we need to create a credit note for the invoice When we try it, it says we need to create a Sales Return in the Zoho Books, we have already created a Sales

        • FSM - Timesheet entires for Internal Work

          Hi FSM Team, Several of my clients have asked how they can manage internal timesheets within Zoho FSM. Since their technicians already spend most of their day working in FSM, it would be ideal if they could log all working hours directly in the FSM app.

        • Add a way of clearing fields values in Flow actions

          It would be great if there was an option to set a field as Null when creating flows. I had an instance today where I just wanted to clear a long integer field in the CRM based on an action in Projects but I had to write a custom function. It would be

        • Role Management

          I am creating an analytics dashboard for a company that will be utilized by its various departments such as Finance, Marketing, and HR. My goal is to design the dashboard with separate tabs for each department. Additionally, I plan to implement role-based

        • Highlight a candidate who is "off limits"

          Hello: Is there a way to highlight a candidate who is "off limits"?  I would like to have the ability to make certain candidate and / or Client records highlighted in RED or something like that.   This would be used for example when we may have placed a candidate somewhere and we want everyone in our company to quickly and easily see that they are off limits.  The same would apply when we want to put a client or former client off limits so no one recruits out of there. How can this be done? Cheers,

        • Announcing new features in Trident for Windows (v.1.37.5.0)

          Hello Community! Trident for Windows just received a major update, with a range of capabilities that strengthen email security and enhance communication. This update focuses on making your mailbox safer and your overall email experience more reliable.

        • Early Payment Discount customize Text

          Hi, I’m currently using Zoho Books and am trying to customize the standard “Early Payment Discount” message that appears in the PDF invoice template. I’ve reviewed the documentation here: https://www.zoho.com/books/help/invoice/early-payment-discount.html

        • Deprecation of SMS-based multi-factor authentication (MFA) mode

          Overview of SMS-based OTP MFA mode The SMS-based OTP MFA method involves the delivery of a one-time password to a user's mobile phone via SMS. The user receives the OTP on their mobile phone and enters it to sign into their account. SMS-based OTPs offer

        • Zoho Sheet - Desktop App or Offline

          Since Zoho Docs is now available as a desktop app and offline, when is a realistic ETA for Sheet to have the same functionality?I am surprised this was not laucned at the same time as Docs.

        • DKIM Now Mandatory - Changes to Zoho Forms Email Policies

          Hello Zoho Forms Users, This post is to inform you about an important update regarding the authentication of all email domains in your Zoho Forms account. This year, we are doubling down on our commitment to deliver a secure, seamless, and empowering

        • Call description in notes

          When completing a call, we type in the result of the call in the description. However, that does not show up under the notes history on the contact. We want to be able to see all the calls that have taken place for a contact wihtout having to go into

        • Email Address for Contact not Populating

          When I click "Send Mail" from a Contact's page, their email address does not auto populate the "To" field. How do I make this happen?

        • New in CRM: Dynamic filters for lookup fields

          Last modified on Oct 28, 2024: This feature was initially available only through Early Access upon request. It is now available to all users across all data centers, except for the IN DC. Users in the IN DC can temporarily request access using this form

        • Why hybrid project management might be the best fit for you?

          Project management techniques are designed to equip teams with proven methods for easy and efficient project execution. While management teams may have apprehensions about adopting the hybrid method of project management, we’ve compiled the top reasons

        • Allow all Company Users to view all projects, but only owner/admins can change projects

          I was wondering if there was a permission setting I could adjust to allow all our company users to see all projects created. Then, only the project owners and admins with the change permission. Thanks

        • Fail to send Email by deluge

          Hi， today I gonna update some email include details in deluge, while this msg pops up and restrict me to save but my rules has run for one year. can you tell me how to use one of our admin account or super admin account to send the email? I tried to update

        • Seeking help to be able to search on all custom functions that are defined

          Hello I have a lot of custom functions defined (around 200) and i would like to search some specific strings in the content of those. Is there a way to accomplish that? If not, is there a way to download all existing custom functions in some files locally

        • Totals for Sales Tax Report

          On the sales tax report, the column totals aren't shown for any column other than Total Tax. I can't think of a good reason that they shouldn't be included for the other columns, as well. It would help me with my returns, for sure. It seems ludicrous

        • Add Bulk Section / Grid Layout Duplicate Feature in Zoho Forms Builder

          Currently in Zoho Forms, users can only duplicate individual fields. There is no option to duplicate an entire section or two-column/grid layout with all internal fields. This becomes inefficient when building structured forms such as Family Details,

        • Leistungsdatum in Rechnungen (Zoho Books)

          Hallo, ist es irgendwie möglich den Leistungszeitraum in der Rechnung aufzuführen? Beste Grüße Aleks

        • Zoho Trident Windows - Streams Not Visible

          Namaste We’re having an issue with Streams not being visible in Trident (Windows), which is important for us as we share many emails internally. It appears that the feature to show Streams above the Inbox folder, as seen in the default mailbox view, is

        • Sales IQ Chat Widget is Only Displaying Last Name

          Can anyone suggest why the widget is only displaying "last name"?! We have the latest version of the wordpress plugin installed. Thanks Thanks!

        • Shopify - Item sync from Zoho Inventory

          Hi team, We’ve connected Shopify with Zoho Inventory. We want that when an item is created in Zoho Inventory, it must create a product in Shopify. But currently, new items created in Zoho Inventory are not getting created in Shopify even after clicking

        • Bulk upload image option in Zoho Commerce

          I dont know if I am not looking into it properly but is there no option to bulk upload images along with the products? Like after you upload the products, I will have to upload images one by one again? Can someone help me out here? And what should I enter

        • Is it possible to setup bin locations WITHOUT mandating batch tracking?

          Hi fellow zoho users, I'm wondering if anyone else has a similar issue to me? I only have some products batch tracked (items with shelf life expiry dates) but I am trying to setup bin locations for my entire inventory so we can do stock counting easier.

        • Kill zoho meeting

          Saying the quiet part out loud. Can zoho please just give up on the idea that they can make a meeting platform and just make our workplace licenses cheaper when you remove it so people can switch to zoom or teams. Tired of the excuses, you guys cant make

        • Next Page