Tips and Tricks #45: Create and deliver presentations using Show's multiple View options

Hi All! 

Show offers six views to help you perform specific actions in your presentation. The Normal, Master, and Sorter views help you create slide decks while the Slideshow, Presenter, and Print views help you deliver and distribute presentations.  

 

In order to easily switch to a view while working on a presentation, the Normal, Master, and Sorter views are available as a drop-down menu in the bottom bar in the main Show interface.

 

Similarly, you have the Slideshow and Presenter views present under the Play drop-down in the top-right corner of the screen, while the Print option is found under the File menu.   

Edit content on a slide using the Normal View 

Using the Normal View option, you can create and modify your slide deck any time. This is the default view in Show.   

 

The thumbnail pane on the left of the Normal View provides a preview of all the slides in your presentation. The slide area at the center contains a comprehensive toolbar, from which you can pick any object and insert it onto your presentation. You can further select an object on the slide to view a wide-range of formatting options specific to that element on the right pane. For example, if you have a table on the slide, you can select it to view editing options like Header & Footer, Gridlines, and Distribute cells in the contextual toolbar.

Customize your presentation in just a few clicks 

At times, you may want to create a new presentation template so your team can reuse it. In  such cases, you can use the Master View. In this view, you can access the Master slide and its associated layouts.

 

The right pane lets you add and edit placeholders like Title, Content, Text, and Image on the Master slide or a layout. You can further move, resize, rotate, align, or rearrange the placeholders from this pane. This way, you can organize all the elements on the slide quickly and efficiently. You can now add content to these placeholders so they show up either on the entire presentation or on specific slides. You can further edit these placeholders any time in the Master View to make your slide deck look more consistent.   

 

From the right pane, you can include details like date, slide number, and footer message either throughout the entire presentation or on specific slides. You can also move the footer message to the top and make it the header of your slide.

 

You can apply background fills throughout your presentation or just on specific slides using the Master slide and its layouts.

 

You can also modify text, pictures, shapes, tables, and other objects on the Master slide or its layouts. This way, you can save time editing the elements on every slide in the presentation.

 

 

Reorder and review the slides using the Sorter View 

You can use the Sorter View option when you want to take a look at the miniature version of your slide deck so you can easily rearrange your slides in the proper sequence. In this window, you can add, delete, duplicate, lock, and play slides. You can further hide or show certain slides in your presentation.

 

The Sorter View is also an ideal choice when you want to glance at all the styles and formats used in your slide deck. You can adjust the Zoom slider to take a closer look at the content.   

 

 

Run the presentation in a full screen mode 

You can use the Slideshow View when you want to run the presentation in a new window to check its design.

 

You can click the Play button when you want to preview the current slide. This is useful especially when you have gifs, videos, or Smart Elements on the slide. You can get an idea of how these objects will play at the time of presentation.

 

Likewise, the From Beginning option under the Play drop-down is a good choice when you want to run the presentation from the start to check if the slides are advancing according to the set duration. You can also confirm whether the transition and animation effects are appearing based on the properties you set.  

 

You can also use the Slideshow view to deliver a presentation to a group in a meeting room. You can use the marker tools at the bottom of this view to highlight key areas in your slide.    

  

Track the time elapsed during a presentation using the Presenter View 

You can click the Presenter View option when you want to rehearse your presentation with a timer.  

 

On the right pane of the Presenter View, you can view the upcoming slide and its related notes. You also have the option to preview all the slides in your presentation.  

 

Let's say you have to deliver a presentation at your client's place within one hour and you know that you can complete the presentation in half an hour (because you have already rehearsed with the timer). In this case, you can use some options in the Presenter View to utilize that extra time given to you. For example, you can use the delivery tools at the bottom of this view to give a recap and emphasize key points in your presentation or use the Blackout option to cover your slide and engage in a discussion with your audience.

 

 

Preview the slides before printing  

You can enable a few options under Print and visualize how your presentation will look on a hard copy.  For example, you can choose the Slides option when you want to include just the image of your slide in the sheet so that there's plenty of space for your audience to take notes. The Slides with notes is useful when you want to share copies of your presentation along with your own presenter notes. You can choose the Handouts option when you want to create copies of your presentation along with some space for the audience to share their feedback.

 

We hope you found this article helpful! We'll be back with more interesting tips for Show.  

 

In case you missed our previous posts in the Tips and Tricks series, you can find them here.  

 

You can connect with us on Facebook, Twitter, and Instagram to learn more about how Show can help improve your business communications. You may also write to us at support@zohoshow.com or comment below.

 

Happy presenting!

—the Show team  

• Topic Participants

• Sadhana S

  

• Sticky Posts

• Tips and Tricks #08: Lock and unlock objects in Zoho Show

  Hello everyone, Here is a tip about just one of the many interesting tools in Zoho Show.  Let's say the marketing and design teams are working together on a product launch. With multiple people working on this shared presentation, and rushing to get it

• Tip and Tricks #01: Take your text for a spin

  Hello folks, Zoho Show's all-new, clear, contextual interface was a great update to an already great product, so we thought you might appreciate some help putting it to good use.  Following this release, the Zoho Show Community is happy to launch  Tips

• Tips and Tricks #06: Animate text at the paragraph level on Zoho Show.

  Hi guys!   We're back with another Show tip! Before we jump into it, let's read through a quick scenario first.    Say you have a slide with a list of bullets and paragraph levels to present to your audience. The second it's on the screen, your audience

• Tips and Tricks #05: Add pictures as comments within a slide.

  Hello everyone,   We're back with a new Show tip.  In today's post, we'll look at a more interesting way to comment and collaborate on a slide in Zoho Show. ​ No matter where your colleagues are in the world, using comments to share opinions or give feedback is

• Tips and Tricks #07: Crop a Picture to Fit a Shape

  Hello everyone, Whether you're designing an adventurous photo collage, your company's brochure, or simply a team introduction for new hires, images always play a crucial role in making your presentation look interesting and interactive.    To help spruce

• Recent Topics

• Marketing Automation : Adding to existing Lead Score

  I want to be able to add a score to an existing ZMA lead however I can't find the field in the "Fetch Lead" action that contains the existing score. There is an action for Add lead score, but that's not clear if it overwrites the existing value or adds

• Items should display under specific warehouse

  I have configured the multi warehouse but it show all the items under all warehouse which is not correct according to our business logic, so i want that items should only display under that specific warehouse not under all the warehouses not even with zero quantity. Some items should be common but not all so is there any option for that purpose so i can specific the items to its warehouse. Regards

• Package Dimensions

  Packages need to have dimensions that are sent to carriers in addition to just the weight. Without the package dimensions being transmitted to carriers, the correct dimensional weight is not calculated for the label price, which results in corrections

• Theft Prevention Sensor Integration in Zoho Inventory

  Is there a way to integrate a theft prevention sensor with Zoho Inventory, so items cannot leave the store unless they've been scanned at checkout? Any insights or existing solutions would be greatly appreciated.

• Zoho Workplace gets yet another security boost: The addition of Zoho Vault

  Hello Community, Passwords are often the first line of defense, yet they're also one of the most common weak points. We're thrilled to announce that Zoho Vault is now integrated with Zoho Workplace! Zoho Vault Standard is now included at no extra cost

• Where is the customization and extendibility of zoho inventory?

  After delving into zoho one subscription to test out systems we need for our business, I'm really disappointed after working in Zoho Inventory. Its features and customizability are extremely lacking compared to the other tools like CRM. In our case we

• "notes"-field in a task to full width?

  Hi, Is there someone that can tell me how to adjust the "notes"-field in a task, to full width? I already played around with 1 or 2 columns, but this has nu effect on the standard width. Thx in advance for your help. Cheers, Ralph.

• How to download Job Sheets in Zoho FSM?

  Hello, I'd like to download copies of completed job sheets as PDF's for upload to a workdrive to keep an audit record of completed Job checkout sheets. I do not see download of this file type as an option - any help is appreciated!

• Dialing Microsoft Teams Phone Service via Zoho CRM

  I am using the VOIP option in Microsoft teams for my office phone system. I was hoping to have a way to dial numbers directly from Zoho CRM, but don't see anything in the Teams Integration or in the Telephony integration that will enable this. Does anyone

• [Webinar] Zoho Writer for law firms and legal professionals

  Are manual processes slowing down your legal practice? Are you ready to simplify document management and free up more time for your team to focus on what truly matters? Join us on January 16, 2025, for an exclusive Zoho Writer webinar designed specifically

• Introducing Bin Locations In Zoho Inventory

  Hello users, We are excited to let you know that your wait for the Bin Locations feature has now come to an end! Yes, you heard us right! We are here to introduce the much-awaited Bin Locations now in Zoho Inventory. But before we dive into the feature

• How to send mail with js SDK

  Hell o I'm using https://live.zwidgets.com/js-sdk/1.2/ZohoEmbededAppSDK.min.js, for my widget in CRM (built with sigma) Is it possible to send email from js file, I try ti use that ZOHO.CRM.API.sendMail({ "Entity": "Accounts", "RecordID": sharedVariableEntityId,

• Cannot add Zoho Forms link to LinkedIn

  Hello, We have encountered a problem where we are unable to share a Zoho Forms link on LinkedIn. This is what we got from LinkedIN, but we have not heard back from Zoho Support as yet, and we are meanwhile stuck... "It seems the URL does not scrape the

• Feature request - pin or flag note

  Hi, It would be great if you could either pin or flag one or more notes so that they remain visible when there are a bunch of notes and some get hidden in the list. Sometimes you are looking for a particular name that gets lost in a bunch of less important

• i keep see there is a connetion issue connecting 3rd party api on zoho when using zia

  hi there , i have set up open ai api to zoho zia (copied and pasted to zoho zia) but I keep getting notificaiton "there is a connetion issue connecting 3rd party api on zoho" when using zia on top when click zia and try to type in word there

• SendMail in CRM Deluge function rejects a validated email address

  In a CRM Deluge function, the email address is considered invalid. Is there another method by which it can be validated? It's unacceptable in my current situation to use either the zoho.loginuserid or adminuserid as the From address.

• how do i remove a specific Zoho Service from my account

  I no longer need Zoho CRM, ZRM Assist nor ZRM BugTracker. How do I remove them from the list of apps for my account?

• Link project tasks to tasks in CRM and/or other modules.

  Hello, I have created and configured a project in Zoho Projects with a set of tasks. I would now like to link these tasks (I imagine according to the ID of each one) to actions in the CRM: meetings, tasks, analytics). The aim is to link project tasks

• Introducing 'Queries' In Zoho CRM

  Hello everyone! We are here with an exciting feature - Queries in Zoho CRM! A little context before we dive right into the feature specifics :) In today’s fast-paced business environment, immediate access to relevant data is essential for informed decision-making.

• Build custom AI solutions with Catalyst’s QuickML capabilities in CRM

  Hello everyone, We’re thrilled to announce an improvement for our Zoho CRM Enterprise users: the ability to create custom AI solutions using Catalyst’s QuickML directly from Zoho CRM. As you may already know, Zia, Zoho CRM’s AI-powered assistant, offers

• Unveiling Cadences: Redefining CRM interactions with automated sequential follow-ups

  Last modified on 01/04/2024: Cadences is now available for all Zoho CRM users in all data centres (DCs). Note that it was previously an early access feature, available only upon request, and was also known as Cadences Studio. As of April 1, 2024, it's

• Pay Contractor Timesheets

  I have contractors that fill out a timesheet. Each hour must be assigned to a current client. I need the easiest way to get the contracts paid. They are paid on an hourly bases. How can this be done?

• Inventory Valuation Method Feature

  Zoho added another feature so called Inventory Valuation Method of each Item. This is actually good to see and it will benefit us so much but I have a question on this. For Existing Items that already have transactions, Zoho made it a default and assumed

• Set up slack alert based on a field changing from one option to any other

  Hi, I'm trying to set-up a workflow to send a slack alert if a field changes from one option to any other. I've set-up a workflow to trigger on Edit and when a specific field gets modified but the only option I have 'is modified to' when really it should

• Better UI more user friendly

  Hello everyone, I think all finance apps, especially Zoho Books, would benefit from the following suggestions/ notes: 1. Grouping Fields in Zoho Books: Unlike Zoho CRM, Zoho Books does not seem to have an option to create sections or group fields. This

• Chronicles of 2024: The Year in Retrospect

  As we close out 2024, let’s take a moment to highlight the new features and updates that have enhanced Zoho Invoice in 2024. Among the exciting enhancements, we have launched a new AI-powered chatbot designed to assist you in understanding the app's features

• Power of Automation :: Automatically archive your inactive Projects

  Hello Everyone, A custom function is a software code that can be used to automate a process and this allows you to automate a notification, call a webhook, or perform logic immediately after a workflow rule is triggered. This feature helps to automate

• 554 5.1.8 Email Outgoing Blocked

  HELP!!!!! My e-mail marymariya@zoho.com is blocked. Error: 554 5.1.8 Email Outgoing Blocked The third day I am writing to the forum, but zohosupport is not responding. Why? What is the problem? I ask to help solve the problem, because I can not communicate with my customer base.

• Zoho Inventory: Rewinding 2024

• Custom Modules Now available for Standard and Professional Editions with Expanded Limits across all editions

  #CRM25Q1 Hello Everyone, We are here with an exciting update to Custom Modules in Zoho CRM. Custom modules will now be available to Standard and Professional Edition users, with expanded support across all editions. The standard modules offered in Zoho

• Assistance with Custom Attendance Report in Zoho People

  Hi, I created a custom report in Zoho People 5.0 to track employee attendance according to our specific needs, as the existing reports do not include all the required details. However, I’ve noticed that the report doesn’t update continuously or on a daily

• Zoho analyticsでのタブを跨いだ集計

  Zoho analyticsまたはCRMレポートなどを用いて、 見込み客タブと商談タブで共通するユニークキー(リード管理番号)を軸に、「共通選択リスト」で設定した項目別の集計を行うことは可能でしょうか？ ・要望 ①リード管理番号をキーに、見込み客テーブルと商談テーブルを結合したRAWデータを作成したい ②具体的には下記表のように「共通選択リスト」項目(サービス)別のマーケ数値を一表にしたい 　※リード＝見込み客タブ　商談・成約＝商談タブ 　　　　　リード数　商談数　成約数 サービスA　　　10　　　5　　　2

• Key Highlights of 2024: Recalling a Year of Progress and Advancements!

  As we step into 2025, we’re excited to share the progress and developments we’ve made to simplify and streamline your travel and expense management in the past year. Let’s take a look back at some of the key updates and enhancements that have helped us

• How to refresh the page by widget in related list?

  Hello, ZOHO.CRM.UI.Popup.closeReload method does the thing I need. But in my case, I'm not using popup. I have a widget in related list and I want to refresh the page when I'm done with it. I searched for it but I wasn't able to find it. Is there an any

• your phone line in the uk doesnt work i need help now

  i need to speak with customer service urgently

• Top Menu Disappeared from Blog Page

  Hi, Our top menu disappeared at Blog Posts page. However, it's still visible any other page on the website. I attached two screenshots, so it can be understood clearly. How can we bring back top menu? Thanks, K.

• Missing phone numbers

  yesterday I have noticed that most contacts' phone numbers are missing. At first I thought it is a synchronisation problem with my Android phone but as I have found later, numbers are missing on Zoho. I have tried to reimport contacts from a backup but

• Customise 404 page in Zoho Sites 2.0

  Is it possible to customise the 404 page in Zoho Sites 2? You use to create a new 404 page and that became the default 404 page, but this does not seem to work anymore? Any pointers/suggestions/support appreciated :)

• [Important announcement] Zoho Writer will mandate DKIM configuration for automation users

  Hi all, Effective Dec. 31, 2024, configuring DKIM for From addresses will be mandatory to send emails via Zoho Writer. DKIM configuration allows recipient email servers to identify your emails as valid and not spam. Emails sent from domains without DKIM

• Create workflow rules based on notes

  Last modified on 17/04/2023: Creating Workflow rules based on notes is now available for all Zoho CRM users in all DCs. Note that it was an early access feature available only upon request. As of April 13, 2023, it is rolled out for al Zoho CRM accounts.

• Next Page