Gmail's new guidelines and their impact on Deluge

Gmail's new guidelines and their impact on Deluge

Hello everyone,

We'd like to inform you about the upcoming changes to Gmail's guidelines, set to take effect on February 1, 2024, which will have implications for send mail Deluge tasks across Zoho services.

Gmail is rolling out policy changes with the primary goal of fortifying security and reducing spam within its platform. Take a look at Gmail's announcement for more details.

The impact of the updated guidelines on Deluge can be categorized as follows:
  • Gmail address in from address value
  • High-volume emails to Gmail addresses
-----

Gmail address in from address value
This pertains to when the sender's email address for emails sent from Deluge is a Gmail address(both gmail.com and googlemail.com).

Policy change
Gmail will begin using a DMARC quarantine enforcement policy. DMARC allows domain owners to specify policies that instruct receiving email servers on how to handle messages that fail DMARC authentication.
Impact

This implies that emails sent with "gmail.com" or "googlemail.com" as the sender (or from) domain will be quarantined by the recipient servers.

To prevent delivery issues and potential IP reputation damage, emails with a sender domain of "gmail.com" or "googlemail.com" will not be triggered from Deluge after February 1.
Please be aware that this limitation is specific to when gmail.com and googlemail.com is the sender domain. If you have a custom domain, such as zylker.com, hosted on Google Workspace, then it will not be impacted by the new sender email limitation.
Note: It's worth noting that the Deluge script execution itself will not encounter any issues if Gmail's criteria are not met. The failure is limited to the delivery of emails from the send mail task.
Plausible scenarios
  • Super Admin/admin email addresses - If a Gmail address is the account mail id, then such accounts will be affected.
  • loginuserid in the from address - If the zoho.loginuserid returns the domain value 'gmail.com' or 'googlemail.com' and is used in the 'from' address, the email will not be sent.
  • Verified email addresses - In cases where the verified email address of users is a Gmail address.

Resolution
To resolve this situation, we encourage the use of email addresses other than Gmail, preferably non-public email addresses.

For example, if the Super Admin or admin has an email address with a Gmail domain, then they can update the workflow by replacing the zoho.adminuserid with another verified email address (e.g., xyz@zylker.com).

Before:
sendmail
[
from: zoho.adminuserid
to: "<recipient mail id>"
subject: "<subject>"
message: "<message>"
]

After:
sendmail
[
from: "xyz@zylker.com"
to: "<recipient mail id>"
subject: "<subject>"
message: "<message>"
]

To manage verified email addresses, kindly contact support@zohodeluge.com.

-----

High-volume emails to Gmail addresses
This pertains to when a considerable number of emails (5,000 and above) are intended to be sent to Gmail addresses.

Policy change
The revised policy mandates that domains sending more than 5,000 emails per day to Gmail addresses need to adhere to enhanced authentication requirements.

Plausible scenario
Consider an organization, Zylker, which manages a supplier management portal with 10,000 portal users, all using Gmail addresses. Zylker regularly dispatches emails to these 10,000 users from its dedicated address (admin@zylker.com). Now, this domain, zylker.com, needs to fulfil Gmail's new guidelines for the emails to be delivered.

Resolution
  • DKIM alignment - Authenticating your domain will verify your DKIM record and help fulfill Gmail's criteria. For adding DKIM Record(s), kindly contact support@zohodeluge.com.

  • DMARC record - Ensure that the DMARC record for the domain is published, with at least the policy be set to "none".

    For example, assuming you purchased your domain on Dreamhost.com, you must visit their platform and configure the DMARC policy as "none," following the provided instructions.

-----

Why is compliance with the new guidelines essential?
The stipulated requirements must be met by February 1, 2024. As per Gmail's announcement, emails failing to adhere to these criteria may face rejection or be flagged as spam by their servers.

We appreciate your understanding and cooperation in ensuring that the necessary adjustments are made to your email configurations before the specified rollout date.

If you have any questions or concerns, please feel free to reach out to us at support@zohodeluge.com.

Regards,
Deluge Team


      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          • Sticky Posts

          • Function #41: Sync Associated Subforms!

            Welcome back everyone! The last custom function showed how to update a Contact with Product details from it's Related list in Deals. This week, let's look at a function that lets you update subform records in two modules simultaneously when one of them is updated. Business scenario Let's look at how subform helps in an education institution that has deployed Zoho CRM. National Public School, Austin (made up, of course!) has set up Zoho CRM and it follows the same relationship pattern of "Students",

          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ








                                ご検討中の方

                                  • Recent Topics

                                  • How do you get a counter signature after a form has been submitted?

                                    I would like to be able to get a signature on a form that has already been submitted. Is it possible? Currently when I try and get a signature after the form has been submitted i get an error saying "the field no longer available" .
                                  • Canvas translation

                                    We want to offer our CRM system to our users in English and Dutch. However, it seems that text in our deal Canvas isn't available for translation through the translation file. The same applies to the field tooltips. They don't appear in the translation
                                  • Are Cadences visible to anyone with Cadence permission?

                                    When setting up a new Cadence is it possible to restrict its use to a specific user? How can I prevent users from making modifications to existing Cadences?
                                  • Super Admin Logging in as another User

                                    How can a Super Admin login as another user. For example, I have a sales rep that is having issues with their Accounts and I want to view their Zoho Account with out having to do a GTM and sharing screens. Moderation Update (8th Aug 2025): We are working
                                  • Show my cost or profit while creating estimate

                                    Hi, While creating estimate it becomes very important to know exact profit or purchased price of the products at one side just for our reference so we can decide whether we can offer better disc or not .
                                  • Issue on Upload API and href image URL

                                    Here is my Full API Code , URL : URL: https://desk.zoho.com/api/v1/uploads/659563000000193003/content Headers* Authorization: 'Zoho-oauthtoken 1000.ed5ce2836bf5ba9b946f5ec9************88e73ff4883a3e9c58ffeb7870' orgId: 7586***** RESPONSE{ "errorCode":
                                  • Issue when downloading a Mail Merged Zoho Writer Document as .docx

                                    Hi, We are using within Zoho CRM mailmerge to create documents. This results in a Zoho Writer document. When we try to download as a Microsoft Docx file we get following error: "Word experienced an error trying to open the file. Try these suggestions.
                                  • 【Zoho CRM】ケイデンス機能のアップデート

                                    ユーザーの皆さま、こんにちは。コミュニティチームの中野です。 今回は「Zoho CRM アップデート情報」の中から、ケイデンス機能のアップデートをご紹介します。 ケイデンス機能の2つの強化されたことで、適用と解除のタイミングをより柔軟に管理できるようになり、 よりタイムリーで的確なコミュニケーションが実現できるようになりました。 目次: 1. ケイデンスの再開/最初からのやり直し 2. ケイデンスからのデータ解除タイミングの設定 1. ケイデンスの再開/最初からのやり直し 手動削除、完了、または適用解除条件が満たされた場合など、以前に適用解除されたデータをケイデンスに再適用できるようになりました。
                                  • Rescheduled US meetups: Zoho Desk user meetups are coming to seven U.S. cities in October and November, 2025

                                    Hello to our Zoho Desk users in the United States, We're excited to share the revised dates for the upcoming Zoho User Groups happening across the US this summer. Our product experts are heading to seven cities throughout the country, and for the first
                                  • Anyone get the OpenAI API to work in Zoho Meeting?

                                    Has anyone been able to get the OpenAI API to work in generating meeting summaries? I have been trying, but I get an error that says "OpenAI key notes request rate exceeded. Please try again later or upgrade your open AI account." I contacted Zoho support
                                  • Push Notifications Customization

                                    There is no way to customize the notifications we get. I would like to be able to get notifications based on if they are assigned directly to me, my team, my department, or perhaps tickets that match a specific criteria (a contact or account is a VIP
                                  • Announcing Early Access to the next generation of Zoho Desk UI

                                    Customer service is one of the categories where efficiency and quality of service have to run in parallel, and your team's experience with their helpdesk goes a long way ensuring these aspects are uncompromised. Introducing DOT Design for Zoho Desk -
                                  • Editing the record in report

                                    I have a use-case as below- User creates a assessment record by filling some fields. User assigns that record to portal user by using Assigned To dropdown (Assigned To is Users field in form with choices as customers). I have set the record owner of form
                                  • Unified WhatsApp Number Management in Zoho Desk and SalesIQ

                                    Dear Zoho Desk Support Team, We are currently utilizing both Zoho Desk and Zoho SalesIQ for our customer support operations. While both platforms offer WhatsApp integration, we are facing challenges due to the requirement of separate WhatsApp numbers
                                  • Can we have Bills of Material Module ?

                                    Can we have Bills of Material Module ?
                                  • Main Ticket Page Customization

                                    We do not love the ticket list page (right after clicking Tickets menu item) would like options to customize it.
                                  • Communicating with emojis

                                    On July 17, we celebrate World Emoji Day! We're a bit late 😐 sharing insights about this day. But we just couldn't let it pass without a mention 😊 because emojis have a meaningful connection with customer service 💬 🤝. We do not want to miss out on
                                  • Agent Collision Missing from Mobile App

                                    Please add Agent Collision capabilities to the mobile app.
                                  • Zia Sentiment and Functionality on Mobile

                                    Please add Zia sentiment and generative responses to the mobile app. It would be nice to see the ticket sentiment and generate a response back to a user using Zia on my iPhone
                                  • View Account Attachments on iOS

                                    Please allow us to view account attachments on the mobile iOS app!
                                  • How do I run a PnL by Sales Person?

                                    I am trying to run a PnL by sales person but am not seeing the option do so. All I need to know (per salesperson) is revenue, cost of goods, gross profit.
                                  • View Contracts and Support Plans on Mobile

                                    We would like to be able to see contracts and support plans from the mobile app on iOS!
                                  • Why is Zoho Meeting quality so poor?

                                    I've just moved from Office 365 to Zoho Workplace and have been generally really positive about the new platform -- nicely integrated, nice GUI, good and easy-to-understand control and customisation, and at a reasonable price. However, what is going on
                                  • App like Miro

                                    Hi all, is there a way to have a interactive whiteboard like in Miro? We want to visualize our processes and workflows in an easy way.
                                  • Loan repayment Entry

                                    While receiving loan, i does following steps in My Zoho books. 1. Create "Loan & Advance " Account as Parent Account under Long Term Liabilities. 2. Create another account For Example "Mr. ABC's Loan as Child account under the parent account. Now: In
                                  • Quotes module send email reverted back into 2022??

                                    Our Zoho CRM PLUS quotes, sales orders, invoice modules is showing us an email composer from 2022. We cannot send emails and its been a real pain. I tried clicking the new version over there but it doesnt seem to do anything. Any help is welcome. th
                                  • Workflow Condition - how do check that a date / time value is in the past?

                                    Hello, I'm got a workflow that runs a function when records reach their 'Effective Date / Time', but sometimes records are created after the 'Effective Date / Time' so I have another workflow that checks for records which needs to be processed immediately.
                                  • Pre filling SignForm field values by URL field alias's in Zoho Sign

                                    Hi, Does anyone know if it's possible to pre fill the field values of the SignForm by using field alias's like you can in Zoho forms? To be more specific, I want to be able to change the SignForm URL to include some information like this: Before : https://sign.zoho.eu/signform?form_link=234b4d535f495623920c288fc8538cb9e6db03bbfd44499b63f3e5c48daf78f44bc47f333e2f5072cc1ee74b7332fe18b25c93fab10cb6243278d49c67eacbf30bbe5b6e1cc8c6b2#/
                                  • How to Split Payout in Zoho Books (Without Using Journal?)

                                    Hi, I'm trying to properly record payouts in Zoho Books. The issue is that each payout is a combination of sales and expenses (fees). When I try to categorise the payout transaction from the Banking tab, I can only split the transaction using income-type
                                  • Payment Schedule

                                    Please add the ability to create a payment schedule. The other options, like retainer invoices or two invoices, do not work for the customer.  We invoice a client and need to be able to show them everything they owe in one invoice, and when each payment
                                  • Google Recaptcha V3

                                    Hi, Why, years later now, are we still waiting for Zoho Forms to incorporate Google Recaptcha V3 into it's systems? Come on Zoho this has been an ongoing issue for over a year now!! It should be a priority.
                                  • Which pricing system do you think would work best for us?

                                    Imagine we’re selling strictly wholesale. We’d rather not publish unit prices; instead, we quote customers case-by-case. To spur larger orders, we’re considering a transparent discount ladder—say: $0 – $999: 0 % $1,000 – $1,999: 5 % $2,000 – $4,999: 10
                                  • Add Support for Google reCAPTCHA v3 in Zoho Forms

                                    Hello Zoho Forms Team, We appreciate the security measures currently available in Zoho Forms, including Zoho CAPTCHA, Google reCAPTCHA v2 (checkbox), and reCAPTCHA v2 (Invisible). However, we would like to request the addition of support for Google reCAPTCHA
                                  • Can't Remove Payment Gateway

                                    I am getting the error "Settings cannot be cleared as some of the transactions are still in progress." when trying to remove the PayGate payment gateway which I was unable to get working. I am now using paystack and I want to remove Paygate.
                                  • Sync specific Zoho Inventory Warehouses to Zoho Commerce

                                    As said in the title, we would want to only sync stock from one warehouse of Zoho Inventory to the Zoho Commerce item stock. We have a 2 warehouses in different countries and the way that Zoho Commerce works (It takes stock from ALL WAREHOUSES EVERYWHERE
                                  • Weekly Tips : Automatically clean clutter with Junk cleanup interval

                                    If you regularly receive many unwanted or spam emails, your Spam folder can quickly fill up and start taking up valuable storage space in your Zoho Mail account. Instead of manually clearing it every few days, you might find it helpful to enable automatic
                                  • Any solution for getting portal users list in deluge or in widget

                                    Hi Team, Has anyone able to find the solution to get portal users list in deluge or in zoho creator widgets? Thanks, Payal
                                  • The Grid is here!

                                    Hey Zoho Forms Community! 👋 We’re thrilled to announce the launch of a feature that’s been on your wishlist for a while: Grids What is Grids? Grids let you place form fields side by side in multiple columns to create a more concise and organized form
                                  • Steuerberater der Zoho benutzt in Deutschland

                                    I write in English because the issue is related to German regulations. Wir sind ein Unternehmen, welches aktuell keine Pflicht zur doppelten Buchführung hat. Aktuell bucht unser Steuerberater jeden Beleg, auch unsere Auslagen. Wir würden dies gerne selbst
                                  • GraphQL in new Send Webhooks feature

                                    Hello, is it possible to use GraphQL apis in the new Send Webhooks feature?
                                  • Next Page