Goodbye Projects 4, Hello Projects 5!

In November 2014, we opened up Zoho Projects 5 to new users and gave an option to existing users to switch to the new version. We officially launched this version a week back. Apart from a new intuitive interface, significant features like SLA, expense tracking and budgeting are exclusively available in this version. The response has been very encouraging and in this short time, 95% of users have moved to the new version.

We are now confident that we can greatly enhance your experience by going forward with version 5. To make this possible, we have to say goodbye to the older version. Therefore, we will be discontinuing version 4 on 15th February 2015.

If you are still using the older version, you will see a ‘try new version’ button on top right. Clicking this will bring you to Zoho Projects 5.

Here's what we've changed in the new UI. Each image shows the older UI on the top right and the new UI is inset with a blue border.

Settings

Settings is now Setup. We have enhanced our Project Setup UI with Personal Settings, Org Settings and Integrations.

Organize Tab

Organize Projects in context with the new right pane

Other settings tab such as Edit Project are also brought to the right pane

Gantt Chart

We have now, grouped our project reports and charts together. See how your resources are utilized, visually track your project schedule, catch a consolidated glimpse of all the tasks, and work on the Chronology and milestone Gantt charts in the same view.

Search

The new search bar makes it not just easier to search but also presents the results in a more organized fashion.

Project Tab

You can now toggle between your recently used projects in a single click.

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Sticky Posts
Tip: How to print the Gantt View
Though we move from the traditional project management system (using papers) to an online project management system, we still prefer to have a printed copy of the activities/tasks that are to be done in the project. This way, we can carry the to-do lists with us for the meetings and refer when we are offline. The print option, available at the right side of the page, allows the users to print the project information across all the modules. However, this option failed to print all the tasks & milestones
Project Management via Emails in Zoho Projects
We write mails to communicate. In Zoho Projects, we can write mails to collaborate. Yes, Zoho Projects supports Email based project management. The mails that you send turn into tasks, bugs, project comments, forum replies, etc. The following are some of the frequently asked questions that might be of some help to you. What are the pre-requisites to manage my projects through Emails? You need to have a personal / business mail ID that is registered and confirmed with accounts.zoho.com To learn more
Four types of task dependencies
"Nothing is particularly hard if you divide it into small jobs." - Henry Ford Projects, small or large, are driven by simple work units called tasks. Monitoring standalone tasks might look simple but as the workflow becomes elaborate, tasks may start relying on one another. In project management, this relationship between tasks is termed as "Task Dependencies". Dependency between tasks arise
Task and Project numbering
Zoho Projects now generates a unique number for each project, task, and issue added. The auto-generated ID is a combination of a prefix and a number which is assigned by Zoho Projects. The unique IDs for projects, tasks, and issues will be useful to track, identify, and search easily. You can modify the settings to enable or disable the Project and Task IDs. Learn more on how to modify Prefix & ID settings for projects and tasks. Issue IDs cannot be disabled, only its prefix can be changed (tasks
Task Inline Editing Enhancement
Hi All, Today, we have made an enhancement in task inline editing. In 4.0, task edit is moved in a single screen in a pop-up. We designed this in-order to make the task edit across the product to be the same. Let it be in Feeds, Tasks & My Tasks tab, Calendar & My Calendar tab, a click on the task title will open the popup and user can edit the values. Customers pointed us the inline editing was very useful to them & how much they miss that in 4.0. Based on the feedback, we have rolled out this enhancement.