Pick List Issues

Pick List Issues

I have created a pick list that looks at a table in a sheet, it selects the column I want fine.  Various issues have come along.

The option to sort the pick list is simplistic, only allows an ascending alphabetical sort.  Bad luck if you want it descending.  I however, want the list to be in most selected order at the top to save having to scroll all the way to the bottom.  There is no way to define the sort column in the table or range selected.

My table where I am using the pick list has a date/time column (Table1), so in the table where the selection are coming from (Table2), I added an Xlookup on each row to look up its name:
=XLOOKUP(J4;Table1[[#Data];[name]];Table1[[#Data];[Date]];DATE(1970;1;1);0;-1)
J4 being the cell with the item name - 4 being the row, would be J5 next etc.
It will either get the first date for the named item working from the bottom of the table or return 1/1/1970

So the change event in VBA then is called to sort Table2 by Date descending so the most up to date item is at the top.  All good that works.  The pick list does not refresh, it has the same sort order it originally picked.  If an item is added to Table2 it seems to refresh the pick list.

So the first question is apart from the ability to have better sort in the pick list from the start, is, why when Table2 is sorted via VBA does the pick list not update.  If I sort Table2 manually on data filter sort - although it shows no changes as already sorted, the pick list will update, so how do I address the pick list from VBA and call a refresh on it?

Originally I had Table2 in a separate worksheet, but I could not get VBA to address Table2 across the worksheets to sort it when Table1 in the sheet was updated.

Hopefully there are a few VBA work arounds to resolve this, but ultimately I would love to see enchantments to the pick list to enable better sorting in the first place to prevent this VBA nonsense.  Maybe doing things wrong, but I was unable to get RANGE in VBA to use the defined Table names too RANGE("TABLE2") -  so have had to use the manually entered cell ranges, which if you then move Table2 in the sheet, it does not update the references in VBA.  All a bit of a mess.

If anyone can follow all this and shed some light on a path to resolve it, I'd love to see what magic can help.
Thanks



      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          • Sticky Posts

          • What's new in Zoho Sheet: Simplify data entry and collaboration

            Hello, Zoho Sheet community! Last year, our team was focused on research and development so we could deliver updates that enhance your spreadsheet experience. This year, we’re excited to deliver those enhancements—but we'll be rolling them out incrementally
          • New Features: Repeat Last Action, Insert Cut/Copied Rows/Columns and Hyperlink

            You might have noticed the constant updates to Zoho Sheet of late. Here are 3 more features that have been added to Zoho Sheet recently: F4 - Repeat Last Action Insert Cut/Copied Rows and Columns Insert Hyperlink Here is a screen cast demonstrating each of these features. Read further below to learn more about these new features. F4 - Repeat Last Action: You can now repeat the last action you made on your spreadsheet by using the keyboard shortcut, F4. It is quite handy and helps you get your work
          • Introducing Forms in Zoho Sheet

            We hereby bring you the power of ​forms in Zoho Sheet. ​Now, build and create your own customized forms using Zoho Sheet. Be it compiling a questionnaire or rolling out a survey, Zoho Sheet can do it all for you. Forms is an excellent feature that helps you collect information in the simplest of ways and having it in Zoho Sheet takes it a notch higher. Build Simple yet Powerful forms Building forms using Zoho Sheet is fairly simple. The exclusive 'Form' tab lets you create one quickly. Whether you
          • Slicers are now available in Zoho Sheet—filter your data interactively

            At Zoho Sheet, we diligently track user requests and feedback. In line with this, based on extensive user requests, we've integrated Slicers to pivot tables and are delighted to announce its release. Slicers are interactive visual filters that have add,
          • Introducing Data Bars: Graphically represent changes in data within the cells

            Conditional formatting has helped millions of spreadsheet users analyze and highlight their data more efficiently. In addition to the classic rules, color scales, and icon sets available in Zoho Sheet, you can now apply Data Bars, a convenient method

          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ




                                ご検討中の方

                                  • Recent Topics

                                  • Quick Copy Column Name

                                    Please add the ability to quickly copy the name of a column in a Table or Query View. When you right-click the column there should be an option to copy the name, or if you left-click the column and use the Ctrl+C keyboard shortcut it should copy the
                                  • Ability to Edit YouTube Video Title, Description & Thumbnail After Publishing

                                    Hi Zoho Social Team, How are you? We would like to request an enhancement to Zoho Social that enables users to edit YouTube video details after the video has already been published. Your team confirmed that while Zoho Social currently allows editing the
                                  • How do I remove a data source from Zoho Analytics?

                                    I am unable to find a delte option on a datasource that i put in the system as an error. On teh web it refers to a setup icon but I do not see that on my interface?
                                  • Add Employee Availability Functionality to Zoho People Shift Module

                                    Hello Zoho People Product Team, Greetings and hope you are doing well. We would like to submit a feature request to enhance the Zoho People Shift module by adding employee availability management, similar to the functionality available in Zoho Shifts.
                                  • Bigin, more powerful than ever on iOS 26, iPadOS 26, macOS Tahoe, and watchOS 26.

                                    Hot on the heels of Apple’s latest OS updates, we’ve rolled out several enhancements and features designed to help you get the most from your Apple devices. Enjoy a refined user experience with smoother navigation and a more content-focused Liquid Glass
                                  • Is Desk Down?

                                    Across department - always an error. [Status Mode] - error [Table View and the rest] - working
                                  • How do I change the wording of the tile of SignForm?

                                    When my user opens a SignForm url, the title that is presented is always "SignForm signer Information" and a form is displayed asking for the username and email address. This can be confusing to the end user. How can I change the title at least (Or at
                                  • How to link tickets to a Vendor/Vendor Contact (not Customer) for Accounting Department?

                                    Hi all, We’re configuring our Accounting department to handle tickets from both customers and vendors (our independent contractors). Right now, ticket association seems to be built around linking a ticket to a Customer / Customer Contact, but for vendor-originated
                                  • Automatic Matching from Bank Statements / Feeds

                                    Is it possible to have transactions from a feed or bank statement automatically match when certain criteria are met? My use case, which is pretty broadly applicable, is e-commerce transactions for merchant services accounts (clearing accounts). In these
                                  • Unify Overlapping Functionalities Across Zoho Products

                                    Hi Zoho One Team, We would like to raise a concern about the current overlap of core functionalities across various Zoho applications. While Zoho offers a rich suite of tools, many applications include similar or identical features—such as shift management,
                                  • Automation #7 - Auto-update Email Content to a Ticket

                                    This is a monthly series where we pick some common use cases that have been either discussed or most asked about in our community and explain how they can be achieved using one of the automation capabilities in Zoho Desk. Email is one of the most commonly
                                  • Ticket to article and Ticket to template

                                    Hello! I would like to know if it is possible (and how) to do the following actions: 1. To generate an article from a ticket (reply + original message) 2. Easy convert an answer to an email template
                                  • Is there API Doc for Zoho Survey?

                                    Hi everyone, Is there API doc for Zoho Survey? Currently evaluating a solution - use case to automate survey administration especially for internal use. But after a brief search, I couldn't find API doc for this. So I thought I should ask here. Than
                                  • Kaizen #225 - Making Query-based Custom Related Lists Actionable with Lookups and Links

                                    Hello everyone! Welcome back to another post in the Kaizen series! This week, we will discuss an exciting enhancement in Queries in Zoho CRM. In Kaizen #190, we discussed how Queries bridge gaps where native related lists fall short and power custom related
                                  • WebDAV / FTP / SFTP protocols for syncing

                                    I believe the Zoho for Desktop app is built using a proprietary protocol. For the growing number of people using services such as odrive to sync multiple accounts from various providers (Google, Dropbox, Box, OneDrive, etc.) it would be really helpful
                                  • Change the "from" field

                                    Hello, I used some random word to create the account ID to later host the domain based emails. That username shows up in the "from" field on test emails. How do I change that to a custom one, like first name/last name or business name? I tried to create second user and "named" it the way I want and it worked to a degree, although the "from" field shows all lower case letters, while original had some capital letters. So the "all-low-case" is another issue I am having... Thank you
                                  • [Free Webinar] Learning Table Series - AI-Enhanced Logistics Management in Zoho Creator

                                    Hello Everyone! We’re excited to invite you to another edition of Learning Table Series, where we showcase how Zoho Creator empowers industries with innovative and automated solutions. About Learning Table Series Learning Table Series is a free, 45-60
                                  • How to use Rollup Summary in a Formula Field?

                                    I created a Rollup Summary (Decimal) field in my module, and it shows values correctly. When I try to reference it in a Formula Field (e.g. ${Deals.Partners_Requested} - ${Deals.Partners_Paid}), I get the error that the field can’t be found. Is it possible
                                  • Zoho Creator to Zoho CRM Images

                                    Right now, I am trying to setup a Notes form within Zoho Creator. This Notes will note the Note section under Accounts > Selected Account. Right now, I use Zoho Flow to push the notes and it works just fine, with text only. Images do not get sent (there
                                  • Error Logs / Failure logs for Client Scripts Functions

                                    Hi Team, While we are implementing client scripts for the automation, it is working fine in few accounts but not working for others. So, it would be great if we can have error Logs for client scripts also just like custom functions. Is there any way that
                                  • Zoho Books blocks invoicing without VeriFactu even though it is not mandatory until 2027

                                    I would like to highlight a very serious issue in Zoho Books for Spain. 1. The Spanish government has postponed the mandatory start of VeriFactu to January 1st, 2027. This means that during all of 2026 businesses are NOT required to transmit invoices
                                  • Problem : Auto redirect from zoho flow to zoho creator

                                    Hi there, I've been waiting for zoho team to get back on this for last couple of days. Anyone else have the problem to access zoho flow? everytime I click on zoho flow it redirects me to zoho creator. I tried incognito mode but it still direct me to zoho
                                  • Why am I seeing deleted records in Zoho Analytics syncing with Zoho CRM?

                                    I have done a data sync between Zoho CRM and Zoho Analytics, and the recycle bin is empty. Why do I see deleted leads/deals/contacts in Zoho Analytics if it doesn't exist in Zoho CRM? How can I solve this problem? Thanks
                                  • Peppol: Accept Bill (Belgium)

                                    Hi, This topic might help you if you're facing the same in Belgium. We are facing an issue while accepting a supplier bill received by Peppol in Zoho Books. There is a popup with an error message: This bill acceptance could not be completed, so it was
                                  • Zoho Books is now integrated with Zoho Checkout

                                    Hello everyone,   We're glad to be announcing that Zoho Books is now integrated with Zoho Checkout. With this integration, you can now handle taxes and accounting on your payment pages with ease.   An organization you create in Zoho Checkout can be added to Zoho Books and vice-versa. Some of the key features and benefits you will receive are:   Seamless sync of customer and invoice data With the end-to-end integration, the customer and invoice details recorded via the payment pages from Zoho Checkout
                                  • Sync Issue

                                    My Current plan only allows me with 10,000 rows and it is getting sync failure how to control it without upgrading my plan
                                  • Add Zoho PDF to Zoho One Tool Applications

                                    It should be easy to add from here without the hassle of creating a web tab:
                                  • JOB WISE INVOICE PROCESS

                                    I WANT TO ENABLE JOB WISE TRACKING OF ALL SALES AND PURCHASE
                                  • PDF Template have QTY as first column

                                    I want to have the QTY of an item on the sales orders and invoices to be the first column, then description, then pricing. Is there a way to change the order? I went to the Items tab in settings but don't see how to change the order of the columns on
                                  • RAG (Retrieval Augmented Generation) Type Q+A Environment with Zoho Learn

                                    Hi All, Given the ability of Zoho Learn to function as a knowledge base / document repository type solution and given the rapid advancements that Zoho is making with Zia LLM, agentic capabilities etc. (not to mention the rapid progress in the broader
                                  • In App Auto Refresh/Update Features

                                    Hi,    I am trying to use Zoho Creator for Restaurant management. While using the android apps, I reliased the apps would not auto refresh if there is new entries i.e new kitchen order ticket (KOT) from other users.   The apps does received notification but would not auto refresh, users required to refresh the apps manually in order to see the new KOT in the apps.    I am wondering why this features is not implemented? Or is this feature being considered to be implemented in the future? With the
                                  • IMAP mail after specify date

                                    Hi My customer's mail server is on premise and mail storage is very huge. So It never finish sync. and finally stop sync. Cloud CRM have a option like zoho mail sync mail after some date.
                                  • Claude + MCP Server + Zoho CRM Integration – AI-Powered Sales Automation

                                    Hello Zoho Community 👋 I’m excited to share a recent integration we’ve worked on at OfficehubTech: ✅ Claude + MCP Server + Zoho CRM This integration connects Zoho CRM with Claude AI through our custom MCP Server, enabling intelligent AI-driven responses
                                  • Search Bar positioning

                                    Why is the Search bar on the far right when everything is oriented towards the left?
                                  • Import Error: Empty values for mandatory fields - Closing Date

                                    Hello, I've tried multiple times to import a CVS Potential list from another Zoho account. But the error message I get is: Empty values for mandatory fields - Closing Date There are valid dates in this field, so I don't understand why this error messages
                                  • Feature Requests - Contact Coloured Picklist Visibility & Field Visibility During Ticket Creation

                                    Hi Desk Team, I have 2 feature requests for you. Since Coloured Picklists are now available in Desk, It would be great if the colours were visible on the Related Details (Contact Information) when creating a ticket. In the screenshot below, I have 2 fields
                                  • Accounts Receivable Balances Differs in Balance Sheet, Customer Balance Report, AR Ageing Summary, and AR Ageing Details.

                                    Hello Zoho Accounts Receivable Balances Differs in Balance Sheet, Customer Balance Report, AR Ageing Summary, and AR Ageing Details. Please clarify and fix the issues here. Thanks
                                  • How to integrate XML with Zoho CRM

                                    Hi, I have an eCom service provider that gives me a dynamic XML that contains order information, clients, shipments... The XML link is the only thing I have. No Oath or key, No API get... I want to integrate it into Zoho CRM. I am not a developer nor
                                  • Feature Request - Ability to Customise Contact Info Card on Ticket Details View

                                    Hi Desk Team, I've added a "Contact Priority" and "Account Prioirty" field and it would be very useful to agents if they could see that information in the Contact Info card on the Ticket Details view. It would be great if we could choose some fields to
                                  • Tax in Quote

                                    Each row item in a quote has a tax value. At the total numbers at the bottom, there is also a Tax entry. If you select tax in both of the (line item, and the total), the tax doubles. My assumption is that the Tax total should be totalling the tax from
                                  • Next Page