Zoho CRM Community Digest - June 2026| Part 2
Hello Everyone!
Welcome to the second half of our June Zoho CRM Community Digest! We are keeping the momentum going with powerful updates to filter out unnecessary email syncs, a revamped CRM Import tool, smarter follow-up updates in cadences, and Zia Agents integrated into your Kiosk flows. On top of that, the community delivers clever workarounds for multi-module contact filtering, contract renewal reminders straight from subform data, and line-break fixes for pop-up messages, paired with two heavy-hitting Kaizens for automated historical deduplication and real-time external inventory checks.
Now let's get into the digest!
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Product Updates:
Stop Syncing Emails You Don't Need
A cleaner SalesInbox starts at integration. The new "Sync emails from" field, available during IMAP and POP setup, lets you choose exactly when your email sync begins, so you're not importing years of irrelevant history into Zoho CRM. You can opt to sync from a specific custom date or choose the beginning of time, ensuring you only bring over what matters while proactively managing your email storage before maximum limits are enforced.
The CRM Import Tool Is Revamped
The import tool in Zoho CRM now supports large-scale data sets across both CSV and Excel formats. Records can now be imported directly into inventory modules like Quotes, Sales Orders, Purchase Orders, and Invoices, removing the previous reliance on the data migration tool or APIs. Bring in your primary records alongside their dependent data, such as subform rows, line items, and multi-select lookup associations. Additionally, multi-select picklist fields can now be appended instead of overwritten, and notes can be updated and upserted too.
Follow Up Smarter: Cadences Now Read Between the Lines
Cadences in Zoho CRM now support criteria-based follow-ups for calls and tasks alongside new email response signals. Instead of triggering the next step based solely on whether an interaction was completed, you can now automate follow-ups using specific criteria, like Call Result, Call Duration, or Task Priority, so your sequence adapts to what actually happened in that interaction. On the email side, four new response signals cover the opposite scenarios: Not Opened, Not Replied, Not Clicked, and Opened and Not Replied. Now your Cadences can act on leads who go quiet just as easily as the ones who engage.
Zia Agents Are Now Part of Your Kiosk Flows
You can invoke any deployed Zia Agent directly inside a Kiosk flow, pass it inputs from the active session, let it act, and use its outputs in subsequent screens. The Kiosk stays in control of the process while the Agent handles the complex decisions. Think discount calculations, quote generation, approval routing, all within one guided flow without switching apps.
Quick Wins:
Adding Line Breaks in Custom Button Pop-Up Messages? The Community Found the Fix
@David opened a discussion around formatting multi-line messages in custom button pop-ups, since the standard line-break character wasn't rendering as expected. @Sunderjan Siddharth stepped in and shared a reliable workaround using Client Script, giving users a supported way to display multi-line alerts on button click. Thanks also to @Usman Wali for flagging an inconsistency and helping the community fine-tune this topic to a closure.
Dev's Corner:
How Do You Filter Contacts Across Three Related Modules?
@Ivan Staykov needed to find all Contacts linked to Accounts that had a specific Asset, think reaching out to 30 contacts across 10 accounts when an asset hits end of life, but found there's no native filter for this kind of three-module relationship. @Haiku Technical Support pointed to a COQL-based Custom Related List that builds the contact list dynamically every time the Asset is viewed, no manual updates, no duplicates. This direction completely solved the roadblock, prompting Ivan to share, "I want to thank you from the bottom of my heart! I have been struggling with this for a long time and your direction + some AI made it work like a charm!"
Automate Contract Renewal Reminders From Subform Data
@Bramdon wanted to automatically send renewal reminders at 90, 60, 30, and 15 days before a contract expires, using a different email template for each milestone. The catch: Workflow Rules can't loop through subform rows for time-based triggers. @Qscript confirmed that a daily Scheduled Deluge Function is the right approach to loop through the data, and the best part is you can still use your existing CRM email templates by passing the Template ID into the Send Mail API.
Kaizen:
(Kaizen #247) - Historical Deduplication using COQL API, Merge Records API and Functions
Duplicate records pile up fast, same person, multiple entry points with slightly different data each time. This Kaizen builds a button-triggered deduplication system using COQL, the Merge Records API, and Deluge that finds duplicates, picks the most complete record, and merges everything in batches.
(Kaizen #248) - Real-Time Stock Visibility from a Third-Party System with Filtering Support Using SlyteUI
When creating an order, the last thing a rep needs is to switch to another app to check if a product is actually in stock. This Kaizen builds a real-time stock visibility component using SlyteUI and Queries that fetches inventory data from an external system, displays it in a searchable table, and launches right from the Orders Create Page. It also covers both Contextual and Event-Based Queries, so you can choose whether results update as you type or only after clicking Search.
And with that, we wrap up this June's Zoho CRM Community Digest. Caught something cool we missed, or have a favorite from this edition? Drop it in the comments! We'd love to hear from you.
If you haven't already, don't forget to check out Part 1 of the June Digest to explore the earlier updates and discussions from the month and complete the roundup. We'll be back with more updates and community gems. Until then, stay tuned!
Topic Participants
Swetha S
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