Integration of Business Hours in Email Templates

Integration of Business Hours in Email Templates

Dear Zoho Desk Team,

We would like to propose a feature enhancement to Zoho Desk that would greatly improve the utility of the Business Hours settings and streamline communication with our clients.

Feature Request: Integration of Business Hours in Email Templates

Currently, Zoho Desk allows us to define Business Hours for each department. While this information is highly beneficial for internal processes, we would like to leverage it directly in outgoing email communications with our clients. Below are the details of our request:

Proposed Functionality:

  1. Dynamic Variable for Business Hours:

    • Introduce a system variable that can automatically insert the department’s Business Hours into email templates (e.g., acknowledgment emails, ticket replies).

    • Example: “Our support department working hours are Sunday, Monday, and Wednesday 09:00-17:00; Thursday 08:00-16:00; and Friday 08:00-12:00.”

  2. Automatic Updates:

    • The variable should automatically reflect any changes made to the department’s Business Hours in Zoho Desk settings, ensuring the information remains accurate without manual updates.

  3. Language Customization:

    • Provide an option to display the Business Hours information in multiple languages, allowing businesses to communicate effectively with clients in their preferred language.

  4. Smart Display Logic:

    • Merge and group consecutive days with identical hours into a single entry, rather than listing each day separately.

    • Example:

      • Instead of: “Sunday: 09:00-17:00, Monday: 09:00-17:00,” display: “Sunday and Monday: 09:00-17:00.”

Benefits:

  1. Enhanced Client Communication:

    • Clients receive clear and up-to-date information on when they can expect support, improving transparency and trust.

  2. Operational Efficiency:

    • Reduces manual effort required to update email templates whenever Business Hours change.

  3. Professional Appearance:

    1. The smart grouping of days provides a cleaner, more polished presentation of working hours.

Implementation Suggestion:

  • Add a new variable in the email template editor (e.g., $Business_Hours).

  • Link this variable to the Business Hours set in the department configuration.

  • Include language settings as part of the email template configuration.

  • Implement logic to intelligently group days with identical hours for a concise display.

We believe this enhancement will be a valuable addition to Zoho Desk, offering both functional and aesthetic benefits to all users.

Thank you for considering our request. We look forward to hearing your thoughts on this proposed feature.

Best regards,
Ram


    Zoho Campaigns Resources

      Zoho Desk Resources

      • Desk Community Learning Series


      • Digest


      • Functions


      • Meetups


      • Kbase


      • Resources


      • Glossary


      • Desk Marketplace


      • MVP Corner


      • Word of the Day


        • Sticky Posts

        • Live Webinar - Work smarter with Zoho Desk and Zoho Workplace integration

          Hello customers! Zoho Desk and Zoho Workplace are coming together for a webinar on 14th May, 2024. Zoho Workplace is a suite of productivity apps for email, chat, docs, calls, and more at one single place. Zoho Desk is closely integrated with a few tools
        • Apple iOS 17 and iPadOS 17 updates for Zoho Desk users

          Hello Zoho Desk users! Apple recently announced the release of iOS 17 and iPad OS 17. These latest OS updates will help you stay productive and efficient, through interactive and seamless user experiences. Zoho Desk has incorporated the updates to help
        • Zoho Desk Partners with Microsoft's M365 Copilot for seamless customer service experiences

          Hello Zoho Desk users, We are happy to announce that Zoho Desk has partnered with Microsoft's M365 to empower customer service teams with enhanced capabilities and seamless experiences for agents. Microsoft announced their partnership during their keynote
        • Zoho Desk Cheat Sheet For The Year-End

          Check out these Zoho Desk best practices to end this year on a high and have a great one ahead! #1 Set Business (Holiday) Hours - If you have limited working hours, please make sure you restrict your business hours or set them as holidays for the coming days. Let your customers know when you will, and won't, be available. #2 Update the Annual Holiday List - Check the holidays for the new year and update the holiday schedule. Usually, holidays from the current year will be carried over for the next
        • Deprecation of older versions of ASAP Mobile SDK | Zoho Desk

          Hello, everyone.    Greetings from Zoho Desk ASAP!   In order to continue to deliver the best and most secure experience to our mobile SDK users. On account of the recent enhancements and updates to the mobile SDKs, we have planned to mark the older versions

        Zoho CRM Plus Resources

          Zoho Books Resources


            Zoho Subscriptions Resources

              Zoho Projects Resources


                Zoho Sprints Resources


                  Zoho Orchestly Resources


                    Zoho Creator Resources


                      Zoho WorkDrive Resources



                        Zoho CRM Resources

                        • CRM Community Learning Series

                          CRM Community Learning Series


                        • Tips

                          Tips

                        • Functions

                          Functions

                        • Meetups

                          Meetups

                        • Kbase

                          Kbase

                        • Resources

                          Resources

                        • Digest

                          Digest

                        • CRM Marketplace

                          CRM Marketplace

                        • MVP Corner

                          MVP Corner




                          Zoho Writer Writer

                          Get Started. Write Away!

                          Writer is a powerful online word processor, designed for collaborative work.

                            Zoho CRM コンテンツ






                              ご検討中の方

                                • Recent Topics

                                • Move a Contact from Current Account to a NEW Account

                                  I do not believe the functionality to Move a Contact from a Current Account to a New Account is not available. Please someone tell me I am missing something! I have been through designing, developing, using and selling CRM systems for over 25 years and had this functionality20+ years ago in other CRMs.  In the real world people move from one organisation to another. In the sales, finance and technical world it is nice to see the communication history with that person in their old account and also
                                • Force Specific Layout for CRM Contacts Portal

                                  Hello: We're in trial on ZOHO One and looking at the CRM Portal (just for the contacts module). We have a client layout set up for Contacts that is working well for our internally, but for the portal we don't want to require (make mandatory) some of the
                                • Automatic Removal of Departments and Groups for Inactive Employees in Zoho One

                                  Hi Zoho One Team, We hope you're doing well. Currently, when an employee is marked as inactive in Zoho One, they remain listed as a member of their department and associated groups. This creates a challenge in maintaining accurate records and ensuring
                                • Zoho Sheets not compatible with Excel/Google Sheets

                                  In order to share a copy of a Zoho sheet with someone that does not use Zoho, it must be downloaded as MS Excel format and then added to an email.  This is a labor intensive, and frankly confusing process.  I have forgotten to do this before, only to
                                • Change eMail Template for Event-Invitations

                                  Hello ZOHO-CRM Team How I can change the eMail Template for Event-Invitations? I work with the German Version of the Free Version. I know how I can modify eMail alerts or Signature Templates, but where I can other eMails modify you send out? Thank you for your answer. Regards, Juerg
                                • Zoho Social integration with Zoho Flow

                                  Is there any plans for Zoho Social integration with Zoho Flow?
                                • Zoho CRM Widget and translations

                                  Hi everyone! We're building a Widget with zoho-extension-toolkit, how is localization supposed to work? "zet init" created a translations/en.json file, but what should go inside it and how is it supposed to be accessed from the Widget/javascript? Thanks
                                • Bienvenue à Zoho FSM : l'optimisation des opérations locales qui offre une expérience de service impeccable

                                  Nous sommes ravis de vous présenter Zoho FSM, la plateforme de gestion des services terrain de bout en bout. Les solutions de gestion des services locaux s'adressent aux organisations qui effectuent des activités d'installation, de réparation et de maintenance
                                • Adding tag to specific record as an acion in a workflow

                                  Hi! I've created the following workflow in the module 'Leads'. When a record meets the criteria, there should be a tag added to the specific record in the module 'Contacts'. In the module 'Leads', there is a look-up field named 'Kandidaat' which is connected
                                • Trying to catch error with ZOHO.CRM.HTTP.get (Response Code)

                                  Hello, I'm trying to get response header from ZOHO.CRM.HTTP.get, in order to catch error like 404 or something else but it seems that ZOHO.CRM.HTTP.get() method only returns the body of the response, and I see no way to access the headers returned. Is
                                • FSM - How to ADD PHOTOS to Estimates & Invoices

                                  How can you add photos to estimates and invoices that are being emailed to the client so the can see what you are estimating and your completed work?
                                • Free developer edition of Zoho CRM

                                  A question for Zoho and other developers: How can you set up a demonstration version of a Zoho CRM implementation to show employers/clients what can be achieved? Do you pay for Zoho CRM Enterprise/Zoho One for this purpose? Does Zoho offer a free version
                                • Can I add Conditional merge tags on my Templates?

                                  Hi I was wondering if I can use Conditional Mail Merge tags inside my Email templates/Quotes etc within the CRM? In spanish and in our business we use gender and academic degree salutations , ie: Dr., Dra., Sr., Srta., so the beginning of an email / letter
                                • Where are scheduled emails stored?

                                  After you schedule an email to go out through the CRM, how do you go about changing that scheduled email? Or even where can I see the list of emails scheduled to go out? They are not listed in my Zoho Mail account in Outbox which has been the only answer
                                • CRM Home Page Dashboard, how can i add zoho desk cases?

                                  How can i see which tickets are in my group as a dashboard component on the home tab in zoho crm? I don't see any way of adding this.
                                • Custom Module missing SDK function fetchRelatedRecords(...) in a Client Script

                                  Good day, We have added a new module with a Multi-Lookup relation to Contacts.  When we tried to use the fetchRelatedRecords(id, related_list_api_name) function to get Related Records it is missing for our new custom module. https://js.zohocdn.com/crm/5124797/documentation/DotSDK/Modules.html
                                • Subform Client Script

                                  Good day,  I have a subform where users can subscribe to various magazines. I would like to prevent the user from selecting the same magazine twice when adding a new row. Is there a way to prevent the user from doing this? (Can it be done via a client
                                • Checklist/ save to onedrive/ a group of items invoicing in Zoho FSM

                                  hi, is there a way to add a specific checklist to any WO without passing eachtime by the model customization? can we save file such picture directly in our sharepoint ak onedrive? is there any way to add a group of item pre defined to make invoicing easier
                                • Serious question: Are there actually "solo-preneurs"/small business owners who made Zoho-one work well for them?

                                  L.S. After already many years of continued struggle with Zoho-One, I am seriously wondering if there are actually solo-preneurs (one person small business owners - without a large, dedicated IT dept.) who got it (Zoho-One) to work well for their businesses.
                                • Calendar Bookings in Recruit

                                  Hi there, We have recently started using Zoho recruit and although it has some great functionality there are a few gaps that are causing real headaches. One of those being how interviews are scheduled. The majority of our hiring managers are field based
                                • Getting Error : Developer Tool Detected

                                  Hi Team, Getting the error during open the portal, error attached on the same ticket. Please check and help us to resolve the same.
                                • Send Zoho Creator Template by Email or sendemail

                                  Hello All Question:- How we can send the Zoho creator email template using the send email by the workflow or using the Function? by the Workflow sendmail [ from: zoho.adminuserid to: "zohodeveloper@yopmail.com" subject: "Test Template" message: "Test
                                • Upgraded to Zoho One but Zoho Meeting still says Free Plan

                                  I signed-up for the Zoho One plan. When exploring the applications included, I came across a problem with Zoho Meeting. It says it's the free plan. I emailed support but they sent me a link that doesn't work and, when I found the article on my own, it
                                • 新年のご挨拶、直近のイベントスケジュール

                                  🎍🐍謹賀新年🎍🐍 ユーザーの皆さま、明けましておめでとうございます! コミュニティチームの中野です。 本年もよろしくお願い致します。 昨年のZoho Japanコミュニティでは、東京・大阪・名古屋・福岡 4都市でのユーザー交流会開催や、自社最大イベント「Zoholics Japan 2024」でZoho Championの皆さまとのパネルディスカッション、10月の東京ユーザー交流会では本社CRMプロダクトマネージャーを招きロードマップ解説セッションの実施、さらにZohoアンバサダープログラムのローンチ(近日公開予定)など、新たな取り組みに挑戦しました。
                                • How to create Item in the Eazy ERP Software ?

                                  Item Master is used for the creation of an item in the Eazy ERP Software. It is necessary to create items to maintain the stock and pass the transactions in the software. Go to Control Panel > Store > Item Master. An Items window will appear. The user
                                • Directly Edit, Filter, and Sort Subforms on the Details Page

                                  Hello everyone, As you know, subforms allow you to associate multiple line items with a single record, greatly enhancing your data organization. For example, a sales order subform neatly lists all products, their quantities, amounts, and other relevant
                                • Request to Customize Module Bar Placement in New Zoho CRM UI

                                  Hello Support and Zoho Community, I've been exploring the new UI of Zoho CRM "For Everyone" and have noticed a potential concern for my users. We are accustomed to having the module names displayed across the top, which made navigation more intuitive
                                • Client script: Can not choose a date field for an onChange field event

                                  Hi Zoho Team Why can't I choose one of my date fields to trigger an onChange event? Is this a client script limitation, or something wrong with my instance? If it is a limitation, is this mentioned in the documentation anywhere? Thanks. Marcus
                                • How to upload mass inventory quantity adjustment with batch number?

                                  I wanted to clean-up our inventory list; however, I have trouble performing the task as I don't know how to mass upload inventory adjustment with batch numbers. I don't want to do it manually as there are if not thousands at hundreds of inventory tr
                                • Power BI connector (Zoho Creator) to Zoho Projects

                                  How can i connect power bi to Zoho Projects? domain is zoho.com How can i find workspace name, application link name and Report link name?
                                • Upgrade User

                                  Hi Sir/Madame, I have 7 users in my organisation but I need upgrade more space only 2 users. Is it possibe? Thanks
                                • Dashboard Auto-refresh

                                  Why is there no Auto-refresh on the Dashboard? People have been asking for the last 6 years for this function from what I can see in my reasearch, it seems like a very simple intergration for Zoho to achieve. on Sept. 2, 2014, this was added: Support
                                • Console error with widget in View mode, not present in Edit Mode with ZOHO.CRM.API.updateRecord(config)

                                  hello i have that function to update an account records (from a widgets created with sigma) function handleCopyButtonCRMClick() { console.log('handleCopyButtonCRMClick'); /* * Fetch Information of Record passed in PageLoad * and insert the response into
                                • add meeting link

                                  i want to add A meeting link in the mail when the user book the appointment then with the conformation mail i want to add meeting link there
                                • Unable to add Guest Members

                                  We are having issues adding Guest Members to our Cliq account. We have sent out a number of request but it seems that only some people are able to access the platform. Others have received a message stating that they need to be granted access from an
                                • CRM x WorkDrive: File storage for new CRM signups is now powered by WorkDrive

                                  Availability Editions: All DCs: All Release plan: Released for new signups in all DCs. It will be enabled for existing users in a phased manner in the upcoming months. Help documentation: Documents in Zoho CRM Manage folders in Documents tab Manage files
                                • Zoho One - White Label

                                  Releasing a white-label feature for Zoho One, or any software or service, can offer several advantages and benefits for both the company providing the software (Zoho in this case) and its users. Here are some key reasons for releasing a white-label feature
                                • Missing parameters in request, any way i can figure out what parameters i need to add?

                                  const url = "https://people.zoho.com/people/api/forms/json/P_Task/insertRecord"; const inputData = { "Status": "Open", "Description": "Task to set up and configure Zoho Mail on desktop application.", "CreatedTime": "01-Jan-2025 10:30 AM", "Due_Date":
                                • Address Grabber function for Zoho

                                  I converted from ACT to Zoho. With ACT, I used an add-on called AddressGrabber to scrape the contact information from leads that I buy and contact information contained on emails and websites and directly add it as a new lead or contact. Does anyone know
                                • Can you modify "Last Activity Time" in deluge? If so what's the field name?

                                  I need to perform some bulk modifications on records in the Leads module, but I need to avoid changing the "last activity time" or "date modified" because I am using those fields to filter and sort leads for follow-up action. I cannot find an answer anywhere
                                • Next Page