Introducing SecureForms in Zoho Vault

Introducing SecureForms in Zoho Vault

Hey everyone,

Let’s face it—asking someone to send over a password or other sensitive data is rarely straightforward. You wait. You nudge. You follow up once, twice—maybe more. And when the information finally arrives, it shows up in the worst possible place: an email thread, a shared document, or a casual message in your team chat. It’s no surprise that human error remains one of the biggest contributors to data breaches today.

But what if there was a better way? Zoho Vault SecureForms offers a smarter, safer solution. It lets you collect confidential information through encrypted forms that feed directly into your Zoho Vault, eliminating drama, loose ends, and security blind spots.

What is Zoho Vault SecureForms? 

Zoho Vault SecureForms allows you to securely gather confidential information from anyone, whether they're within your organization or external collaborators. Imagine an educational institution safely collecting passwords from students – that's the power of SecureForms. Once submitted, this data can be directly imported into your Zoho Vault account for secure storage. The best part? All information submitted through SecureForms is encrypted to ensure maximum security and privacy.

How secure is your data with SecureForms? 

Your data submitted through Zoho Vault SecureForms is as secure as if you added it directly to your vault. Here's a quick look at the robust security behind it:
  1. An encryption key is generated on the client-side (outside the user interface) using our algorithms. This key encrypts your submitted data.
  2. The key is then encrypted with the recipient's public key, which is embedded in the form's URL, and securely transmitted via API.
  3. When the form owner logs into their vault, they use their private key to decrypt the encryption key and access the submitted information.
This multi-layered encryption ensures your data remains confidential and protected.  

Collect data securely in five simple steps 

  1. Create your custom SecureForm right within Zoho Vault. Tailor the form type, submission limits, and validity periods to match your exact requirements.
  2. Distribute the form link directly to your recipients. You can use email, your preferred communication channel, or even embed it on your website.
  3. Recipients securely access the form by verifying their identity. This often involves their email and a one-time password (OTP), adding an extra layer of security.
  4. Recipients fill in and submit their passwords and other confidential details, confident that their information is protected.
  5. As the form owner, you review the submitted data and, with a single click, import it directly into your Zoho Vault for secure, centralized storage.
Tired of the endless back-and-forth when trying to collect sensitive information? Zoho Vault SecureForms puts an end to that chase, making secure data collection simple and straightforward.

Want to see how it works? Check out our detailed help article.

Ready to experience it firsthand? Sign up for a 15-day free trial today! If you have any questions or would like a personalized demo, our team is ready to help at support@zohovault.com.

Cheers,
Lindsey Clement

      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          • Sticky Posts

          • Introducing SecureForms in Zoho Vault

            Hey everyone, Let’s face it—asking someone to send over a password or other sensitive data is rarely straightforward. You wait. You nudge. You follow up once, twice—maybe more. And when the information finally arrives, it shows up in the worst possible
          • Join our World Password and Passkey Day expert Q&A 2025

            Hey everyone! World Password and Passkey Day is almost here, and there's no better time to talk about something we all rely on daily—secure authentication. Did you know that a staggering 60% of hacking-related breaches are tied to weak or stolen passwords?
          • Zoho Vault: A look at what's new for iOS, iPadOS, and macOS

            Hi everyone, At Zoho Vault, we constantly aim to improve your security experience. Based on both internal and external feedback, we have recently rolled out updates across our iOS, iPadOS, and support for macOS platforms. Introducing the desktop app for
          • iOS 12 update: Introducing autofill passwords and Siri Shortcuts in Zoho Vault

            With this iOS 12 release, Zoho Vault users can now autofill usernames and passwords on Safari and other third-party apps. Users can enjoy a seamless login experience to their everyday apps without compromising security and also access passwords stored in Zoho vault with Siri Shortcuts by adding personalized phrases. How to enable autofill password on your iOS device? First, you need to update your device to iOS 12.  Apple recommends you to take a backup before you update your device to the latest

          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ








                                ご検討中の方

                                  • Recent Topics

                                  • Is there a way to request a password?

                                    We add customers info into the vaults and I wanted to see if we could do some sort of "file request" like how dropbox offers with files. It would be awesome if a customer could go to a link and input a "title, username, password, url" all securely and it then shows up in our team vault or something. Not sure if that is safe, but it's the best I can think of to be semi scalable and obviously better than sending emails. I am open to another idea, just thought this would be a great feature.  Thanks,
                                  • Revenue Management: #5 Revenue Recognition in SaaS

                                    If you're building or running a SaaS business, you've probably encountered this. You get paid upfront for a subscription and a one-time onboarding fee, but you end up with confusion about when to consider it revenue. Can I book all of it now? Should I
                                  • MS Teams for daily call operations

                                    Hello all, Our most anticipated and crucial update is finally here! Organizations using Microsoft Teams phone system can now integrate it effectively with Zoho CRM for tasks like dialling numbers and logging calls. We are enhancing our MS Teams functionality
                                  • Zoho Learn Course Access Issue

                                    One of the learners in a specific course can't see any lessons. They are registered as both a user and learner for this course in Zoo Learn. What could be the reason?
                                  • ZOHOLICS Japan 2025 開催のお知らせ(再投稿)

                                    【コミュニティユーザーの皆さまへお知らせ】 Zoho 最大のユーザーイベント「ZOHOLICS Japan 2025」を9月19日(金)に開催します。 AI活用に関する特別講演、ユーザー事例、Zoho 製品の活用例のご紹介など、Zoholicsならではのセッションをご用意しています。 Zoho コミュニティ開催のMeetupとはまた違った雰囲気のイベントです。 ご都合のつく方はお気軽にご参加ください✨ 詳細はこちら https://events.zoho.jp/zoholics2025#/?affl=forumpost2
                                  • Phone Number format for Bulk Upload via csv for Zoho Sign

                                    What is the phone number format that we need to use for a bulk recipient upload via csv in zoho sign, should the country code be included for ex if its US should it be +18889007865 ior 18889007865 or without country code 8889007865? the sample csv provided
                                  • Filter Page Elements By Selectable Date Range

                                    I have created a basic Page that will serve as a client dashboard with elements that will provide simple counts & sums of data in reports. There are no reports or forms added to the page, just elements. It currently functions as needed, but shows the
                                  • Can’t Enter my Notebook is Locked

                                    I’ve been using Notebook for taking notes at my college for a month and I never signed in and I never established a password. Today I tried to enter the app after the update and it asked me for a password. I need to access to my notes urgently and I can’t
                                  • Send Email Directly to Channel

                                    Hi, We are coming from Slack. In Slack each channel has a unique Email address that you can send emails too. I currently forward a specific type of email from my Gmail InBox directly do this channel for Verification Codes so my team doesn't have to ask
                                  • Secure your external sharing process with OTP Authentication

                                    For any business, it's crucial to share files externally in a way that is both secure and controlled. Let's say you want to share confidential data with your partners and vendors. You must ensure that only your intended recipients can access the shared
                                  • Items attribute questions

                                    Many of my items have attributes, such as size and color. How can I add new fields to the "New Items" screen to capture that in my Purchase Orders, Items, and Sales Order pages? I only see these attribute fields when adding an Item Group. Also, on the
                                  • Is there a way to search mail for items you haven't yet responded to?

                                    I'm trying to create a search to show emails that haven't been responded to and that have also been assigned a tag or label. Is there a way to search for the inverse of replied?
                                  • Zobot and Sales IQ

                                    What will happen to the Zoho Sales IQ being integrated to the website after creating the Zobot on the website too
                                  • Subtotals per Header

                                    Hey, we would like to display subtotals per header in our invoices:
                                  • Zoho Cliq not working on airplanes

                                    Hi, My team and I have been having this constant issue of cliq not working when connected to an airplane's wifi. Is there a reason for this? We have tried on different Airlines and it doesn't work on any of them. We need assistance here since we are constantly
                                  • upgrade storage

                                    how to upgrade my storage
                                  • Linking items from books and subscription

                                    Linking books and subscription It is a pity that it is not possible to associate with a product an article present in ZohoBooks This would make it possible to manage products composed of a nomenclature of articles of books
                                  • Add the ability to view number of hours planned for a workorder while in the Dispatch Console

                                    Hi Zoho, When dispatching a work order through the Dispatch Console, there's currently no way to view the number of planned hours for the service tasks associated with that specific work order. Having to click into the details each time to check planned
                                  • Uploading Files from uploads api

                                    I tried uploading the image from the API call but its giving me unauthorized error even i have given valid token in header. After uploading i need that id to pass in create ticket api uploads but its not uploading that file. Please help me out in th
                                  • Categorize Items with Item Headers

                                    Hello customers, Did you ever want to classify items based on specific categories to help your customers understand your invoice better? With the new Item Header feature, you can easily categorize items in your invoices and estimates and give them a common title.  Item Headers are available in the Invoices, the Recurring Invoices and the Estimates module. It can be carried forward from estimates to invoices at the time of converting the estimates.  To add an item header: Go to the Estimates, Invoices
                                  • URLs being masked despite disabling tracking

                                    Hey, We had disabled click tracking from an email update we are sharing with our users. Despite this, the URL the end user is receiving is masked, and looks like "https://qksyl-cmpzourl.maillist-manage.net/click/1d8e72714515cda6/1d8e72714515ca70" instead
                                  • Change format of quantity format

                                    Hi,  I would like to change the qunatity format from 1,00 to 1.  Is this possible?   thanks!
                                  • square up and Zoho books

                                    Since we set up the app connection between square up and Zoho books we have realised that when the amounts are getting transferred Zoho is adding VAT again making the numbers 20% more than they should be. We have checked our settings and they VAT/ Tax
                                  • How to provide Access rights to specific Bank accounts

                                    We have several bank accounts. I want to provide certain members access to only 2-3 accounts. It appears that when I give permissions, they are for ALL bank accounts. How do I do that?
                                  • Errors Getting a Bank Transaction

                                    Using Postman(for testing), I am receiving errors when attempting to get a single bank transaction. I am able to receive the list of bank transactions with https://www.zohoapis.com/books/v3/banktransactions/?organization_id={org_id} but when I try to
                                  • Add Ability to Use Zoho Finance Tags

                                    For Zoho Finance (Books and Inventory), the current actions do not allow us to affect the tags associated with the entities in question (customers, vendors, items, etc.). Please consider adding this functionality into the actions.
                                  • Subscriptions Plans and CRM Products Integration?

                                    Is there any way to set up plans and pricing in Zoho Subscriptions and have those available as Products in the CRM? We are trying to set up the CRM and the Products seem to be more geared toward selling products that are not subscription based.  So if we sell annual or monthly contracts which are $10/seat/month, I can set this up as a plan in Subscriptions, but how can I set the same thing up in the CRM for the salespeople to sell/quote? What is the best practice for setting up the CRM Products to
                                  • Mapping Zoho Subscription Plans and Products to CRM and Books

                                    We have products that are one time products and subscription products.   1) We would like to have the ability to create an opportunity in CRM that includes both one-time charge products and subscription products.  Currently the only way of creating a subscription product is by defining a "Product->Plan" hierarchy in Zoho Subscription.  It appears that the only SYNC between Subscription and CRM is around contacts and the Product->Plan hierarchy doesn't sync to CRM, thus, you would need a duplicate
                                  • Zoho People Attendance Module - Split Shifts

                                    Hello, Our business employs a number of college students who often split their workdays between work hours and class schedules, resulting in split shifts. For example: Employee 1 works 9am to 11:30am and then leaves for class, returning to work at 3pm
                                  • Bulk update fields based on date

                                    Hi! I need all the quotes with "Quote Stage" set to "Next Year" to update to "Draft" every January 8 (every year). Can you help?
                                  • Target for a campaign

                                    Hi, Hope you can help me. I need to create a report (for a marketing campaign) that combines Deals and Contacts to export all the contacts with closed deals. I can easily do that, what I cannot do is to remove from the target the contacts that have more
                                  • Zoho Desk + Jira integration - Email notifications and comments posted by administrator instead of real user

                                    Dear All, I set up the integration under my admin account, and now when users leave comments in Jira (to created tickets in Zoho Desk), the email notifications show that the ‘Administrator’ left a comment, not a real user. The same happens in the ticket
                                  • Celebrating the power of visuals

                                    On World Photography Day, we would like to highlight the power of visuals in customer service. Visuals promote learning and understanding in less time. A photograph can rekindle a memory, convey more than words, and give a fresh perspective. How does
                                  • Customer address in Zoho Bookings

                                    Hello,  Is it possible to add customer address information to the Zoho bookings appointment screen? Or have it pull that information automatically from the CRM? We are wanting to use this as a field management software but it is difficult to pull the address from multiple sources when it would be ideal to have a clickable address on the appointment screen that opens up the user's maps.  It would also be advantageous for the "list view" to show appointment times instead of just duration and booking
                                  • Blocking / black listing customers

                                    Hi, We have a situation, we observed that certain customers are blocking multiple appointments with our advsiors but not showing up. Some of these are repeat offenders. This leads to those service hours getting blocked and not available for genuine customers.
                                  • Option to block bookings from specific email address or ip adresss in zoho booking

                                    Sometime few of our client keep booking irrelevant booking service just to resolve their queries and they keep booking it again and again whenever they have queries. Currently its disturbing our current communication process and hierarchy which we have
                                  • Feature Request: Email Templates for notifications accross all services

                                    Currently in Zoho Bookings, email notifications (such as booking confirmations, reminders, and cancellations) must be customized individually for each service. This becomes time-consuming and error-prone when managing multiple services that require consistent
                                  • Allow customers to choose meeting venue and meeting duration on booking page

                                    My business primarily involves one-to-one meetings with my clients. Given the hybrid-work world we now find ourselves in, these meetings can take several forms (which I think of as the meeting "venue"): In-person Zoom Phone call I currently handle these
                                  • Approval-based booking with Zoho Creator and Zoho Bookings

                                    Hi community members, We have developed a workaround for approval-based booking using Zoho Creator and Zoho Bookings! This provides a temporary solution as we work on the native feature, and it's useful for anyone needing an approval workflow when confirming
                                  • Member Accounts in Related List

                                    Hi Team, Currently, when a parent account is associated with an account in FSM, there is no related list displaying the associated member accounts under the parent account’s related list section. To view member accounts, I have to manually search using
                                  • Next Page