Note: Only super admins and admins have the permission to enable or disable SecureForms for users within the organization under Fine-grained controls. 

Creating a SecureForm in Zoho Vault 

1. Log in to your Zoho Vault account.
   
2. Navigate to the Settings tab.
   
3. Under the Password Management section, select SecureForms.
   
4. Click Add to create a new form.
   
5. Enter a Form Name for identification.
   
6. Choose the Form Type:
   
1. Private Form: Specify the email addresses allowed to access and submit the form either by entering them manually or by importing a list. 
   
2. Public Form: Anyone with the form link can access and submit responses. 
   
7. Set the Maximum Allowed Passwords limit that can be submitted via the form. By default, the limit is set to 30, and it can be increased up to a maximum of 100.
   
8. Enable Multiple Submissions if you want to allow respondents to submit more than once.
   
9. Select the Allowed Password Categories that users can submit information under.
   
10. Set a Form Validity period to define how long the form remains active. 
    
11. Click Add to save and create the form.
    

Note: The form will automatically expire in 30 days of creation. 

Sharing your SecureForms link 

1. Once your SecureForm is created, you can share it using the following methods:
   
1. Send via email for Private Forms: Share the form link directly with recipients through email.
   
2. Copy and share manually for Public Forms: Copy the form URL from the SecureForms page and share it through your preferred communication channels.
   
2. You can delete the SecureForm URL at any time. The form will automatically become inactive once its set validity period expires.
   

Note: It’s recommended to test your SecureForm before sharing it widely. For private forms, add your email address as an authorized user and submit a sample response. For public forms, paste the form link into a private or incognito browser window and submit a sample response. Once you’ve verified that the form is functioning properly, you can confidently share the link with your intended recipients.

Managing SecureForms in Zoho Vault 

1. To modify an existing SecureForm, click the Edit icon under the Actions column. Please note that the Maximum Allowed Passwords limit can only be increased and cannot be reduced from its previous setting.
   
2. To delete a SecureForm, click the Delete icon under the Actions column. Be aware that deleting a form will permanently remove all data associated with it, and this action cannot be undone.
   
3. To create copies, click the Duplicate icon under the Actions column.