[New] Create invoices and contracts in minutes with Zoho Writer's Merge Templates for Bigin!

[New] Create invoices and contracts in minutes with Zoho Writer's Merge Templates for Bigin!

Do you often find yourself manually entering customer information in your business documents like invoices and contracts? This can be a time-consuming process that can take up valuable time from your business operations. With Zoho Writer's Merge Templates for Bigin, you can send personalized documents to your contacts in Bigin without having to recreate them every time. 

Let's take the example of Zylker Cars. They create invoices, agreements, service estimates, and certificates in Zoho Writer. And then they use merge fields to include customer-specific details such as name, address, invoice date, amount and map the fields in Bigin to the fields in the document. With this method, they can send personalized documents to each customer using a single standard template, without having to add new information every time manually. This not only saves them time and effort but also ensures consistency and accuracy in their documents.

In this post, we will explore how you can benefit from using merge templates to create customized documents for your business, just like Zylker Cars did.

Note:
  • Available for all Bigin editions.
  • All users in the Bigin account can create Merge Templates in Zoho Writer.
  • Merge Templates are available in Zoho Writer's Free Edition.
  • If you are using Zoho Writer (Free edition) you will have 200 free credits/month/org. If you are using Zoho Writer (Paid edition) you will have 1000 free credits/month /org. 
To create merge templates
  1. Go to writer.zoho.com
  2. Click +Create New button.
  3. In the Automation Templates section, select Merge Template > Create from scratch.

  4. Create the desired document. In this case, we are creating an invoice.
  5. Go to the left panel in your document > Automate.
  6. In Select the data source section > Select Bigin > Choose the desired module. Since we are creating an invoice template, I am choosing Pipelines.

  7. In the Manage Fields section, go to Main fields tab and click on the fields you want to add to your template. You can find fields from other modules also here.

  8. Go to the Subform tab, to list the details of the product like Product, List Price, Quantity, Total. These fields are fetched from the Products related list in the Pipelines module.

  9. Click Preview Merge to view how the document appears when sent.
  10. In When to Merge section, click Manually/ On Trigger.
  11. And, in Choose Output section, you will find several options. Choose Merge and send via email. Enter details like customer email address, subject in the pop-up.

  12. Click Save.
  13. Enable the checkbox to get notified via email once the merge is is initiated and completed.
  14. Click Run Merge. The merge is initiated and the customer will receive the invoice via email.


Tip: While Choosing Output, you can use the Merge & send for sign collection for documents like contracts/agreements which require the customer's signature. 
 
Similarly, they can create estimates to share with customers who come to service their vehicles, create certificates for their employees, share purchase agreements with customers.

Note:
  • Each merge will consume 1 credit. For example, if you Merge and send file via email to 5 customers then 5 credits will be deducted.
  • Additional merges can be purchased if you require more. Go to Zoho Writer > User Panel > Merge Limit > Buy Additional Merge Limits. 
     
In summary, Zoho Writer's merge templates for Bigin can help you save time and boost efficiency. Give it a try and let us know how you will be using these templates! To know more about Writer Merger, click here.
 
We have many exciting updates in the pipeline, so stay tuned to this space! We hope you found this post helpful. If you have any questions or feedback, please feel free to write to us at support@bigin.com or drop a comment below.
 
 
Thank you,
Aayisha
User Education

    Zoho Desk Resources

    • Desk Community Learning Series


    • Digest


    • Functions


    • Meetups


    • Kbase


    • Resources


    • Glossary


    • Desk Marketplace


    • MVP Corner


    • Word of the Day


      Zoho CRM Plus Resources

        Zoho Books Resources


          Zoho Subscriptions Resources

            Zoho Projects Resources


              Zoho Sprints Resources


                Zoho Orchestly Resources


                  Zoho Creator Resources


                    Zoho WorkDrive Resources



                      Zoho Campaigns Resources

                        Zoho CRM Resources

                        • CRM Community Learning Series

                          CRM Community Learning Series


                        • Tips

                          Tips

                        • Functions

                          Functions

                        • Meetups

                          Meetups

                        • Kbase

                          Kbase

                        • Resources

                          Resources

                        • Digest

                          Digest

                        • CRM Marketplace

                          CRM Marketplace

                        • MVP Corner

                          MVP Corner




                          Zoho Writer Writer

                          Get Started. Write Away!

                          Writer is a powerful online word processor, designed for collaborative work.

                            Zoho CRM コンテンツ






                              ご検討中の方

                                • Recent Topics

                                • Is there a way to add clients who don't have organisation in Zoho Books/Payroll/Expense ?

                                  The Zoho Practice software is only allowing a total of 15 such clients who are not organisations in Zoho Books/Payroll/Expense. i.e. 5 organisation in each of the software by creating a new organization for them and adding the accountant as the admin
                                • Email with attachments saving attachments into Zoho CRM from Zoho Mail

                                  Hi, I get a lot of emails from prospective clients asking if we would bid their project. Those projects usually have many documents associated with them that I link to.  I would like to have those documents be saved as an attachment in my Potential or Contact or Account. I don't see a way to do that that isn't multi-step. As of now I do the following: 1.) Open email 2.) If email sender isn't in my Zoho CRM database I enter them creating a Potential 3.) I download the attachment and save it to a different
                                • Fixed assets recording

                                  Hello there, I recorded a bill for a vendor contain (Computer) so the PC is a fixed assets, do I need to do a manual journal to include this PC under the fixed assets category (furniture & equipment)? If yes, please take me through the manual journal
                                • Multi-Select lookup field has reached its maximum??

                                  Hi there, I want to create a multi-select lookup field in a module but I can't select the model I want the relationship to be with from the list. From the help page on this I see that you can only create a max of 2 relationships per module? Is that true?
                                • Zoho Sheet-Pulling in Data

                                  I have a module where we track POs, Bills etc (its easier for us this way). In this PO Module, we have a task related to a Job/Deal and various fields for costs. A Supplier on a Job might have several POs in this module for the job. I want to generate
                                • Can't get ZFS file ID of a field via specific module record

                                  I have a `fileupload` field on a custom module that I need to replace the file for but I don't know how to get the ZFS ID from the module record. # Getting the current fileupload GET https://www.zohoapis.eu/crm/v7/<MODULE>/<ID> # Response { data: [{ //
                                • Contemplating moving my site from WordPress to Zoho Sites

                                  Hi Everyone, We currently find ourselves in a situation where we ant to review and update our current sites content. We are small business owners, not developers. We currently use a wide range of Zoho products. We sometimes think about the possibility of either moving or just starting from scratch on Zoho Sites. I would like to know if anyone has done this and of course the things that need to be considered. We have spent quite a bit of time getting our current site positioned organically and I guess
                                • Multiple Salesperson against an invoice

                                  Hello, Against a particular invoice, we have multiple sales people working. The reason we combine the invoice is becuase we are an exporter and often consolidate cargo for our customer to save them freight costs. How do I capture the contribution of each
                                • Allow a brand to connect multiple facebook pages at the same time

                                  Our company have multiple facebook pages to represent, every branch, right now we can only link one facebook page, so we can only recive messages from one branch. It would be nice to be able to connect all pages.
                                • 5名限定 課題解決型ワークショップイベント Zoho ワークアウト開催のお知らせ (12/19)

                                  ユーザーの皆さま、こんにちは。Zoho ユーザーコミュニティチームの藤澤です。 12月開催のZoho ワークアウトについてお知らせします。 ※定員に達したため、受付を終了しました。 ━━━━━━━━━━━━━━━━━━━━━━━━ Zoho ワークアウトとは? Zoho ユーザー同士で交流しながら、サービスに関する疑問や不明点の解消を目的とした「Zoho ワークアウト」を開催します。 Zoho サービスで完了させたい設定やカスタマイズ、環境の整備など……各自で決めた目標達成に向け、 他の参加者と同じ空間で作業を行うイベントです。先輩ユーザーや他の参加者と意見交換をしながら集中して作業に取り組むことが可能です。
                                • Whatsapp reply not reflected under Tickets for offline agent

                                  Hi, We are encountering a situation where WA response from customer is not reflected under tickets (if the agent handling the case previously is not active due to off day/ MC). The ticket will remain in the offline agent's queue until agent is back to
                                • Missing Folders on iPhone Zoho Mail

                                  Under mailboxes on my iPhone, I don't have an inbox, sent folder, deleted photo, etc. See pics.
                                • Select CRM Custom Module in Zoho Creator

                                  I have a custom module added in Zoho CRM that I would like to link in Zoho creator.  When I add the Zoho CRM field it does not show the new module.  Is this possible?  Do i need to change something in CRM to make it accesible in Creator?
                                • Send Whatsapp with API including custom placeholders

                                  Is is possible to initiate a session on whatsapp IM channel with a template that includes params (placeholders) that are passed on the API call? This is very usefull to send a Utility message for a transactional notification including an order number
                                • Increase Round Robin Scheduler Frequency in Zoho Desk

                                  Dear Zoho Desk Team, We hope this message finds you well. We would like to request an enhancement to the Round Robin Scheduler in Zoho Desk to better address ticket assignment efficiency. Current Behavior At present, the Round Robin Scheduler operates
                                • Separate One-Time Mentions from Ongoing Ticket Following in Zoho Desk

                                  Dear Zoho Desk Support Team, We are writing to request an enhancement to the mention functionality within Zoho Desk. Currently, when an agent is mentioned in a ticket, they receive notifications for all subsequent activity on that ticket, similar to being
                                • Mass update Accounts in Zoho Desk

                                  We used the integration feature to bring in all of our accounts from Zoho CRM. While all of the names and links are in place, on the Zoho Desk side the email, phone, website, and address fields are blank. By going into each account I can select "Update
                                • Vivaldi will not open the Zoho Mail app when I click a email link in the browser

                                  I'm running Vivaldi on Arch with the Plasma desktop and have under default applications Zoho Mail set as my default email client. Whenever I click a email link in Vivaldi I get the below when it should be launching Zoho. Any ideas on rectifying this issue?
                                • Digital publisher

                                  Kinetic Digital Publisher provides comprehensive digital publishing services, including eBook creation, formatting, cover design, and marketing. We help authors publish and promote their work across online platforms with ease.
                                • Time Zone Correction with Daylight Savings Time

                                  Hey, I'm writing a series of reports where the source data is synced from an external source which stores the date/time information in GMT, but I want the reports to be in local time. Now, I understand there is the CONVERT_TZ function which allows me
                                • Load form in iframe without header

                                  I am trying to load a form into an iframe without the header, but I am not having any luck. I am using openUrl() to load the iframe with the form URL and zc_Header set to false, e.g. #Form:Add_Case?zc_Header=false but it is still loading the header. Any
                                • Filter embedded report

                                  How to filter embedded report in a page, below code is not working. dateField => startDate & dateField=< endDate The report should print on page containing records from startDate to endDate. params='zc_Header=true&amp;Service_Date__gte=<%=startDate%>&amp;Service_Date__lte=<%=endDate%>'
                                • Creator Simplified #5: Set file upload restrictions in Zoho Creator

                                  Hey Creators, Welcome to the next post in the Creator Simplified series. Today, we’ll explore how to implement file upload restrictions to limit user submissions to specific file types. By implementing an allowed list for file uploads, you can optimize
                                • Field Type: Address, Change District/State to Dropdown with picklist??

                                  Using the Address Field type, is there a way to make the District/State field be a dropdown with a picklist so the users can select rather than type the state name every time? I know this can be done if I use a drowdown field for the State (or entire address information), but that isn't as tidy as using the address field type. I apologize if this is a duplicate. I posted this question the other day, or so I though. Can't find that post.
                                • cutomized fields are not showing up in zoho creator from zoho crm

                                  We have customized fields in zoho crm under accounts module like "Last production upgrade" --> This field is a date. When created a solution in zoho creator i couldn't find any of the customized fields. Would you please help me on this matter? Thanks
                                • How to Add Bulk Data in Zoho Creator Forms Using Deluge Without Exceeding Execution Time Limit

                                  I have a database form with a column named 'Product Name' containing 8000 values in a Zoho Creator form. In another form named 'Returns Data,' I have a column with the same name, 'Product Name.' How do I add these 8000 values to the 'Returns Data' form
                                • Open New Free Zoho Account

                                  Hi Team, Do you guys offer a free email hosting? I do have a domain already. If yes, what is the process to open the new account? Thanks,
                                • 554 5.7.1 : Recipient address rejected: user info@intimspace.de does not exist

                                  554 5.7.1 : Адрес получателя отклонен: пользователь info@intimspace.de не существует I can't send an email to Google at info@intimspace.de. An error comes. I entered everything correctly in DNS https://zohomail.tools/#domainDetails/intimspace.de/ALL
                                • Emails going back unread

                                  Hi all, When in Zoho mail - when I recieve a new mail it puts back all emails read that day back to unread - I then have to go back through and open all emails I have already read! Gets very annoying... Any idea on the bug fix?
                                • Been getting this error, every now and then "Get count limit exceeded, please try again after 3 mins"

                                  it is really annoying.
                                • Constraints on Tasks

                                  We have a use case where we have certain fixed date tasks and need to schedule predecessor tasks around these. Predecessor tasks need to be completed with a lag before the fixed date. We should be able to schedule the start and end date for predecessor
                                • Moving Project Dependencies Not Moving Precedessors

                                  Most of the time we want to base our start dates around an event that is in the middle of the project template. If I set a bar up at the date we want it, it doesn't move the predecessors up. Is there a way to change this? eg. there is no point starting
                                • Can you set task due dates to be "x" days before the milestone?

                                  We have a milestone set as the date of our first event. All of the tasks need to happen in increments prior to the milestone event. Is there a way to configure this without having to set up each task due date? Thanks!
                                • Change script to add fields

                                  Hi, I have a custom function (writen by a different implementation company in the beginning) which I would like to edit to add a different field as well. Can't get it to work on my own though. - The script now adds the address fields to a new quote (needs
                                • Default ticket template in helpcenter

                                  Hello, I have a web form and a ticket template created. How can I make that my default ticket template? If an user clicks New ticket or create a ticket, I want that template to be the default one. Thank you for the time and info.
                                • Expanded data-capturing capabilities with enhanced tabular sections

                                  We are thrilled to announce an update to Zoho Recruit that brings even more flexibility and customization to your recruiting process. With the addition of 10 new field types to the tabular sections, you now have the power to enhance your tabular sections
                                • Integration of Business Hours in Email Templates

                                  Dear Zoho Desk Team, We would like to propose a feature enhancement to Zoho Desk that would greatly improve the utility of the Business Hours settings and streamline communication with our clients. Feature Request: Integration of Business Hours in Email
                                • Add Owner to deluge-created module record note

                                  Is it possible to include the "owner" aka "creator", of a Note when creating it via delulge? This sets "superadmin" as the Note creator. I need to override it. notemap = Map(); notemap.put("Parent_Id",program_contact_id); notemap.put("Note_Content",program_contact_data.get('Note'));
                                • Blueprint - Field Validation Criteria (During)

                                  When setting validation criteria elsewhere in Zoho, or even workflow criteria etc., there are Is Empty and Isn't Empty options.  Within the Field Validation Criteria within Blueprint, those options aren't available.  Is there a particular reason for this? 
                                • Delete Field that is used in a Zoho Flow connection

                                  I'm trying to delete a Field used in a Webhook created by Zoho Flow with CRM Connection and i get the following alert: When going to the alert i get to the following issue, can't edit it since its been deployed by a pluggin But yes i have here the prompted
                                • Next Page