Recap - Desk Story Series

Recap - Desk Story Series


In our exploration of the Wheels of Ticketing Series, we kicked things off by diving into a fundamental element of Desk Ticketing: the fields. These fields serve as the building blocks that gather essential information about tickets, customers, organisations, products, and other relevant details.

 

Next, we examined how these fields are organized within layouts. A layout is crucial for businesses as it defines how they present their services to customers and collects the information for each record. With multiple layouts in a help desk setup, we can better cater to the varied needs of our customers, thereby boosting both the efficiency and effectiveness of our support processes.

 

Another key aspect we touched on is data segregation. By categorizing data into logical groups, we can significantly reduce ticket backlogs and improve response times, ultimately enhancing the overall customer experience.


Modules are powerful organizational tools that facilitate efficient help desk operations. Modules allow businesses to align the user interface with their help desk processes and provide a tailored experience for support agents and customers.

 

We also discussed lookup fields, which act as primary connectors to different modules. These powerful tools allow us to display and use information from other modules directly within our current module, making it easy to access and work with related data without any hassle.

 

Each department operates with its own set of agents, customizable mailboxes, live chat support, community forums, web forms, and social media channels. This independence enables each division to effectively address its customers' unique queries. Furthermore, by customizing automation processes, service agreements, and business hours for each department, we enhance adaptability and responsiveness.

 

Finally, we wrapped up the series by highlighting a crucial element of maintaining a solid ticketing system: data cleaning. This process is essential for ensuring that our data remains accurate, consistent, and complete. By removing duplicates, correcting errors, and filling in any gaps, we not only improve the quality of our interactions but also streamline our operations across the board.

 

Overall, these insights from the series highlight the significant benefits of a well-structured ticketing system in enhancing customer support and operational efficiency.

What's coming up next?

"Behind the scenes of a successful ticketing system - BTS Series"

Welcome to the intriguing world of ticketing wheels, where the magic unfolds behind the scenes! Think of it as having a backstage pass to explore the individual concepts and features that make these wheels truly spin!

 

In our Ticketing Wheels series, you'll find the essential support that keeps everything rolling smoothly, ensuring weight is evenly distributed across the wheel. But there’s so much more! I’ll dive into the various features and functionalities designed to handle the load effectively, along with the innovative automation actions that bring our ticketing wheels to life. It’s not merely about aesthetics; it’s all about blending function with flair!


Buckle up, folks! I'm gearing up to keep you entertained with my featurecast story series over the following weeks. Picture it as an engaging reading series, but rather than melodramatic twists and turns, experience coffee spills! That’s the POA as of today.😊

 

Please stay tuned for the Behind the Scenes series.

   

Cheers,

 

Kavya Rao

The Zoho Desk Team

      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ




                                ご検討中の方

                                  • Recent Topics

                                  • OAUTH_SCOPE_MISMATCH Error for Marketing Automation APIs with CRM Plus Account

                                    I'm trying to integrate Marketing Automation journey triggering via API but getting OAUTH_SCOPE_MISMATCH errors. I need clarification on API access for CRM Plus users.
                                  • Access token generate from the refresh token not working for API

                                    Dear Sir/Madam, When I use my refresh token to obtain new access_token, that token return INVALID_TOKEN when the same API is called. I made sure that my api site is correct and match the auth web site. However the original access_token work fine.
                                  • Function #4: Schedule Customer Statements

                                    Regularly sending statements to customers is an imperative part of many business processes as it helps foster strong customer relationships and provides timely guidance on payments. While you can generate the statement of accounts and have it sent over
                                  • Limiting search or dependencies with an asterisk "*".

                                    I have a form with several dependency fields with options still developing for each field. Since these options were developing and not yet ready to be a selection in the field, I placed a filter for the dropdown field. In this filter, I selected fields
                                  • Cross Data Center Support for 1:1 Chats with External Users

                                    Hello Zoho Cliq Team, We hope you're doing well. We appreciate the recent enhancement that enables cross data center collaboration in external channels, which has already improved communication across distributed teams. However, we’ve noticed that this
                                  • Support Bots and Automations in External Channels

                                    Hello Zoho Cliq Team, How are you? We actively use Zoho Cliq for collaboration, including with our external developers. For this purpose, external channels are a key tool since they work seamlessly within the same interface as all of our other channels
                                  • Answer Bot and Personalized Questions

                                    Hi there, I have the same problem using the SalesIQ Answer Bot and the Zoho Desk Answer Bot (which really need different names, to be honest, in order to avoid confusion...) Customers that visit our website ask questions in the form of "What do you do?"
                                  • Handling Greetings/Small Talk at the Beginning of a Zobot Conversation

                                    Hello everyone, I’m currently configuring a **Zobot** in Zoho SalesIQ and everything is working as expected, except for one specific scenario at the very beginning of the conversation. My target audience has the habit of starting with a **greeting or
                                  • Regex in Zoho Mail custom filters is not supported - but it works!

                                    I recently asked Zoho for help using regex in Zoho Mail custom filters and was told it was NOT supported. This was surprising (and frustrating) as regex in Zoho Mail certainly works, although it does have some quirks* To encourage others, here are 3 regex
                                  • Importing a new list into campaigns

                                    I'm in the middle of switching my email platform to campaigns. I have a list that I want to import, and it overlaps with my existing Zoho CRM list. The fields in my Zoho CTM are more robust. Will this new list that I upload into my campaigns overwrite
                                  • when I email a invoice how can i see it was sent and also were i can go to see all emails sent

                                    when I email a invoice how can i see it was sent and also were i can go to see all emails sent?
                                  • Showing description in timesheet and timelogs.

                                    I am wondering if it’s possible in version 5 of Zoho People to have the description show by default or with a manipulation on the user’s part. Let me show you what I mean. As you can see this is the view for the users. Now if they want to see the full
                                  • How can I see content of system generated mails from zBooks?

                                    System generated mails for offers or invices appear in the mail tab of the designated customer. How can I view the content? It also doesn't appear in zMail sent folder.
                                  • CRM Blueprint Notification by Cliq

                                    Dear Zoho team, In Workflow, there is nofication by cliq, but in blueprint, there is no option as cliq notification. I think it is very convenient to get notified by Cliq , as there are multi modules in apps, but we will always check Cliqs
                                  • Zoho People Attendance Regularization – Wrong Total Hours Displayed

                                    While using Zoho People, I observed that the attendance regularization is showing wrong total hours when applied to past dates. For example, if a check-in is added at 10:00 AM and check-out at 6:00 PM for a previous date, the system sometimes calculates
                                  • Sync Contacts in iOS

                                    What does the "Sync Contacts" feature in the iOS Zoho Mail app do?
                                  • Live webinar: Craft the ideal sales pitch deck with Show

                                    Every great sale starts with a great story. And your pitch deck? That’s where the story takes shape. But too often, these presentations end up looking generic, overloaded with text, or lacking structure. The good news is, it's easier to fix than you think!
                                  • Project Statuses

                                    Hi All, We have projects that sometimes may not make it through to completion. As such, they were being marked as "Cancelled". I noticed that these projects still show as "Active" though which seems counter intuitive. In fact, the only way I can get them
                                  • 👋 Welcome to the Zoho MCP Community

                                    Hello all, glad to have you here! This is your space for everything AI agents, MCP tools, and intelligent business apps. This community is for you — developers, partners, creators, and businesses exploring how agents can transform work. Whether you’re
                                  • Suitability of Zoho One (Single User License) for Multi-State GST Compliance & Cost Analysis

                                    Hello Zoho Team, I am an e-commerce business owner selling on platforms like Amazon, Flipkart, and Meesho, and I'm currently using their fulfillment warehouses. I have two GSTIN registrations and am planning to register for an additional 2-3 to expand
                                  • DNS Manager

                                    Where Can I find my DNS manager so I can link this to click funnels or AWEBER
                                  • Forwarder

                                    Hi, I tried to add a forwarder from which emails are sent to my main zoho account email . However, it asks me for a code that should be received at the forwarder email, which is still not activated to send to my zoho emial account. So how can I get the
                                  • Forwarder

                                    Hi, I tried to add a forwarder from which emails are sent to my main zoho account email . However, it asks me for a code that should be received at the forwarder email, which is still not activated to send to my zoho emial account. So how can I get the
                                  • How do I sync multiple Google calendars?

                                    I'm brand new to Zoho and I figured out how to sync my business Google calendar but I would also like to sync my personal Google calendar. How can I do this so that, at the very least, when I have personal engagements like doctor's appointments, I can
                                  • Need to extract date from datetime field

                                    I have a datetime field and need only the date part from it. I am unable to find a built-in function that would be <DateTime>.Date(). I don't think I want to go the string conversion route of converting the datetime to string and then parsing out values and create a date out of it. Any one out there has a better solution to this? Thanks in adavnce. Regards Moiz Tankiwala Smart Training & IT Solutions
                                  • How to Hide Article Links in SalesIQ Answer Bot Responses

                                    I have published an article in SalesIQ, and the Answer Bot is fetching the data and responding correctly. However, it is also displaying the article link, which I don’t want. How can I remove the link so that only the message is shown?
                                  • New in Cadences: WhatsApp follow-ups, upgraded limits, and options for add-ons

                                    Hello everyone, We're rolling out two key updates to help you engage better and scale smarter with Cadences in Zoho CRM. Reach customers on WhatsApp, directly from Cadences Previously, Cadences have enabled you to automate follow-ups through emails, calls,
                                  • additional accounts

                                    If I brought 5 emails to my account. Can I later buy additional emails.
                                  • Issue in Zoho People Regularization – Incorrect Hour Calculation

                                    I have noticed that when applying attendance regularization in Zoho People for previous dates, the total working hours are not calculated correctly. For example, even if the check-in is 10:00 AM and check-out is 6:00 PM, the system shows an incorrect
                                  • Why I am unable to configure Zoho Voice with my Zoho CRM account?

                                    I have installed Zoho Voice in my Zoho CRM, but as per the message there is some config needed in Zoho Voice interface. But when I click on the link given in the above message, I get an access denied page.
                                  • Issue with Hour Calculation in Zoho People Attendance Module

                                    I have noticed an issue in the attendance regularization feature of Zoho People. When trying to regularize past dates, the total working hours are not calculated correctly. For example, if I enter a check-in and check-out time for a previous day, the
                                  • Cliq Meeting Calls No Audio and Screen Share

                                    When in a Cliq channel meeting, the audio does not work at all on pc. When i use my phone as audio source, screen share on pc does not work. I have updated audio drivers but the strangest thing is that during a 1 on 1 call, it works well. Therefore the
                                  • Bug in Total Hour Calculation in Regularization for past dates

                                    There is a bug in Zoho People Regularization For example today is the date is 10 if I choose a previous Date like 9 and add the Check in and Check out time The total hours aren't calculated properly, in the example the check in time is 10:40 AM check
                                  • Work anniversary and birthdays on connect

                                    Hello, I like the idea of having employee's work anniversary and birthdays on the dashbaord. Do you have to have the employee complete this information themselves in connect settings, or does it pull from their directory settings? (ie. we use Zoho one
                                  • Alias Email Id already exists

                                    Hi I'm trying to create an alias : contact @ yoavarielevy.co.il but i get the message  Alias Email Id already exists I had an account with the same name but I deleted it. Can you help? Thanx Yoav
                                  • BANK FEED - MAYBANK , provider from YODLEE IS NOT WORKING

                                    As per topic, the provider YODLEE is not working for the BANK FEED. It have been reported since 2023 Q3, and second report on 2023 Q4. now almost end of 2024 Q1, and coming to 2024 Q2. Malaysia Bank Maybank is NOT working. can anyone check on this issue?
                                  • Feature Request: Ability to Set a Custom List View as Default for All Users

                                    Dear Zoho CRM Support Team, We would like to request a new feature in Zoho CRM regarding List Views. Currently, each user has to manually select or favorite a custom list view in order to make it their default. However, as administrators, we would like
                                  • Adding Multiple Products (Package) to a Quote

                                    I've searched the forums and found several people asking this question, but never found an answer. Is ti possible to add multiple products to a quote at once, like a package deal? This seems like a very basic function of a CRM that does quotes but I can't
                                  • Zoho Commerce in multiple languages

                                    When will you be able to offer Zoho Commerce in more languages? We sell in multiple markets and want to be able to offer a local version of our webshop. What does the roadmap look like?
                                  • webinar registration confirmation are landing in SPMA folders

                                    I am trialing zoho webinar and do not have access to custom domains. When I test user registrations, they are working but the resulting confirmation email is landing in a spam folder. How can I avoid this?
                                  • Next Page