Tips & Tricks #10 Automatiseren met Zoho Desk Deel 2

Tips & Tricks #10 Automatiseren met Zoho Desk Deel 2



In deel 1 van het automatiseren met Zoho Desk las je een use case over een probleem in een appartementencomplex en hoe dit door gebruik te maken van Zoho Forms en Zoho Desk kan worden opgelost. In deel 2 lees je meer over het integreren van Zoho Forms met Zoho Desk.

Zoho Forms integreren met Zoho Desk

Wanneer je meerdere klantvragen en support verzoeken van huurders ontvangt, kan het handmatig aanmaken van support tickets in de helpdesk vervelend worden en veel tijd kosten, die anders gebruikt kan worden om je huurders te helpen. Als Zoho Desk wordt gebruikt om support tickets te beheren, kun je de Zoho Forms - Zoho Desk integratie gebruiken om de ingevoerde formulieren automatisch als support tickets naar je Desk portal te pushen. Je kunt een beschrijving toevoegen en door de huurders geüploade bestanden en afbeeldingen toevoegen aan de tickets die via deze integratie zijn aangemaakt.




Klachtenmanagement

Zoho Desk, een Omnichannel Customer Service Software, is de eerste contextbewuste helpdesk software die bedrijven helpt zich te focussen op de klant. Met Zoho Desk kun je eenvoudig helpdesk tickets toewijzen, volgen en meldingen instellen. Je kunt Zoho Desk aanpassen aan je behoeften en zorgen voor tevredenheid bij de support van je huurders.




Elk ticket dat wordt ingediend door huurders die het klachtenformulier invullen, wordt toegewezen aan één van de agenten in Zoho Desk, waar het probleem wordt aangepakt en de nodige acties voor het probleem worden ondernomen.


Toewijzingsregel

Ga tot in de fijnste details van ticketbeheer door, via het instellen van toewijzingsregels. Op deze manier hoef je niet elke keer dat er tickets binnenkomen handmatig tickets/klachten toe te wijzen aan agents. Het geeft je meer controle, en je team meer autonomie. Met behulp van toewijzingsregels wijs je automatisch de Tickets/Klachten toe die via Zoho Desk binnenkomen.


Directe toewijzing

De regel op basis van bepaalde gespecificeerde voorwaarden kan Tickets / Klachten naar de juiste afdeling leiden en er verder eigendomsrechten aan toekennen. Hoewel dit zinvol is voor nieuwe Tickets / Klachten, kun je ook een toewijzingsregel activeren wanneer Tickets / Klachten worden bijgewerkt in je helpdesk.




Round Robin

Round Robin is de eenvoudigste vorm van het automatisch toewijzen van tickets. Het verdeelt tickets/klachten gelijkmatig over al je agents op basis van het limiet dat je instelt. Met een minimale tussenkomst zorgt Round Robin ervoor dat geen enkel ticket niet wordt toegewezen. Ook zorgt de Round Robin regel ervoor dat de werkdruk van je agents in Zoho Desk in balans is. Dat wil zeggen, dat Tickets / Klachten eerst worden toegewezen aan de minst belaste agent.




Service Level Agreement (SLA)

Een Service Level Agreement, of SLA, is de servicestandaard die je hebt afgesproken om aan je klanten te leveren. De serviceovereenkomst geeft de responstijden en de oplostijden weer die door je medewerkers worden aangeboden. Meestal bevat een SLA de uitvoeringscriteria en een reeks vooraf bepaalde voorwaarden of doelstellingen. Terwijl de uitvoeringscriteria bepalen wanneer een SLA moet worden geactiveerd, bevat het doel de acties die zullen worden uitgevoerd op de trigger. Je kunt acties configureren zoals reactietijd, oplostijd, het sturen van escalaties, het opnieuw toewijzen van Tickets/Klachten en het bijwerken van de prioriteit.                                                                                                   


Om te beginnen kunt je met Zoho Desk twee modellen van service level agreements volgen:

  • Je kunt SLA's maken voor individuele accounts in Zoho Desk

  • Je kunt een aantal SLA's maken (zoals Standard Support en Priority Support etc.) en deze delen over meerdere accounts.



Notificatie regels/Triggers beheren in Zoho Desk

Zoho Desk biedt een standaardset meldingsregels die kunnen worden gebruikt om je klanten en agents te notificeren. Je kunt deze regels indien nodig activeren of deactiveren. Ook kunnen meldingen via e-mail of SMS worden verzonden.




Je kunt de vooraf opgestelde e-mail en SMS sjablonen voor de meldingen in Zoho Desk aanpassen.




Heeft dit jou ook een beter beeld gegeven van het inzetten van Zoho Desk in combinatie met Zoho Forms? We lezen het graag in de opmerkingen hieronder.

 

Met vriendelijke groet,

 


    Zoho Desk Resources

    • Desk Community Learning Series


    • Digest


    • Functions


    • Meetups


    • Kbase


    • Resources


    • Glossary


    • Desk Marketplace


    • MVP Corner


    • Word of the Day


      • Sticky Posts

      • Doe mee aan de Zoho Desk Meetup op 7 maart in Antwerpen

        Beste Community leden, Wij nodigen jullie graag uit voor de Community Meetup van Zoho Desk! Op 7 maart komen we bij elkaar in Antwerpen, samen met een klant en de Zoho Experts van Brainsolutions. Onze experts zullen een live demo presenteren en jouw vragen
      • Doe mee aan de Zoho Desk Meetup op 16 Februari in Utrecht

        Beste Community leden, Wij nodigen jullie graag uit voor de Community Meetup voor Zoho Desk! Op 16 februari komen we bij elkaar in Utrecht, samen met Fleetkennis en de Zoho Expert van Mobile XL. Onze experts zullen een live demo presenteren en jouw vragen
      • Wat is er nieuw in Zoho Desk 2023

        Beste Community leden, Hoeveel je ook van je klanten en je werk houdt, als klantenservice medewerker zul je zeker een aantal zware dagen tegenkomen. We hebben het dan over de dagen dat je een paar keer op de snooze-knop drukt, koffie morst op je favoriete
      • Tips & Tricks #10 Automatiseren met Zoho Desk Deel 2

        In deel 1 van het automatiseren met Zoho Desk las je een use case over een probleem in een appartementencomplex en hoe dit door gebruik te maken van Zoho Forms en Zoho Desk kan worden opgelost. In deel 2 lees je meer over het integreren van Zoho Forms
      • Tips & Tricks #09 Automatiseren met Zoho Desk Deel 1

        Beste Community leden, Zoals jullie weten hebben we in Nederland een woningtekort. Een oplossing hiervoor is de hoogbouw. Echter, om de de hoogte in te gaan moet er ook voor de juiste faciliteiten in flats worden gezorgd. Problemen kunnen we allemaal

      Zoho CRM Plus Resources

        Zoho Books Resources


          Zoho Subscriptions Resources

            Zoho Projects Resources


              Zoho Sprints Resources


                Zoho Orchestly Resources


                  Zoho Creator Resources


                    Zoho WorkDrive Resources



                      Zoho Campaigns Resources

                        Zoho CRM Resources

                        • CRM Community Learning Series

                          CRM Community Learning Series


                        • Tips

                          Tips

                        • Functions

                          Functions

                        • Meetups

                          Meetups

                        • Kbase

                          Kbase

                        • Resources

                          Resources

                        • Digest

                          Digest

                        • CRM Marketplace

                          CRM Marketplace

                        • MVP Corner

                          MVP Corner




                          Zoho Writer Writer

                          Get Started. Write Away!

                          Writer is a powerful online word processor, designed for collaborative work.

                            Zoho CRM コンテンツ






                              ご検討中の方

                                • Recent Topics

                                • CRM x WorkDrive: File storage for new CRM signups is now powered by WorkDrive

                                  Availability Editions: All DCs: All Release plan: Released for new signups in all DCs. It will be enabled for existing users in a phased manner in the upcoming months. Help documentation: Documents in Zoho CRM Manage folders in Documents tab Manage files
                                • Create a button that executes a customized function

                                  Hello, I have created a summary view in which I combine the data from my items table and suppliers table. I would like to know if there is the possibility of adding a button somewhere in the view to be able to execute a function when clicked on it. I
                                • Custom field doesn't fill when converting sales order to invoice

                                  Hi, When I convert a Sales Order to an Invoice one of the custom fields on a product line names "Subsidie" does not seem to fill in automatically. I manually have to select the product again by clicking on the product name in the order line en re-select
                                • Can I use ZOHO calendar to schedule a Youtube video that is already in my youtube account, but listed as private or unlisted?

                                  I am creating Youtube videos and shorts and then uploading them to our Channel so others can view and approve. Once approved I would like to just schedule them over the next few days within Zoho. So far it looks like I have to re-upload the video to Zoho
                                • How to Display a Logo Image on a Public Form?

                                  I would like to display a logo image in the header of a form. To achieve this, I added an Add Notes field to the form. The code below works perfectly for Zoho users accessing the form. However, when the form is made public, the image does not load properly:
                                • Advice for my first project in Zoho

                                  Hello, how can I design and implement a customized ERP and CRM system using Zoho to automate and manage core business functions, including customer relationship management, property inventory, sales tracking, and financial processes. This is one of my
                                • Associate Email API Internal Error

                                  I am trying to associate an already existing email within a function using the Related Emails API. To provide more context, I also have admin permissions and have ensured that the fields are correct and that I have admin permissions when associating the
                                • Profit on Sales order

                                  Hi, would it be possible to implement a column at the Sales order overview of Purchase amount? So a field with the amount of all purchase related to this Sales order? This is very usefull so you will see the profit you made on this deal. I tried to get
                                • Subform Data in v2 REST API

                                  What is the mechanism for adding subform data in the Creator v2 REST APIs?  There is nothing documented in the Data APIs documentation (https://www.zoho.com/creator/help/api/v2/).   I was able to determine how to GET the subform data by adding it to the
                                • Is the filename of an attachment restricted to only certain languages?

                                  Hi, I tried to create a file card in a notebook, but I encountered an issue: when the filename of an attachment is in languages other than the main ones (such as English, Japanese, or Simplified Chinese......), syncing stops or the filenames become garbled
                                • How to create comparison time periods like these examples

                                  In a Pivot Report I would like to be able to select any date range and show a set of metrics for that date range e.g. revenue, orders, units sold. I would then like to be able to compare to the previous period based on the amount of days on the selected
                                • Overwrite Option for custom modules

                                  Hi Team, I noticed that the overwrite option is unavailable in Zoho Books when importing data for custom modules. This limitation makes it challenging to bulk update old data, as the only option is the 'bulk update' feature, which is restricted to 25
                                • Zoho Creator - Zoho Analytics

                                  I am facing an issue in Zoho Analytics where I am still seeing deleted data from the Zoho Creator form I created. Could you please look into this and let me know what needs to be done?
                                • Unable to send emails

                                  I have this email parth@mrcolumbus.in, but I couldnt send outgoing email. Can you please help?
                                • Notifications push : Encourager le réengagement et renforcer la fidélité des utilisateurs efficacement

                                  Vous avez déjà souhaité engager et communiquer de manière proactive avec les utilisateurs, y compris lorsqu'ils utilisent votre application de manière peu active ? Zoho Apptics vous offre déjà des fonctionnalités qui vous permettent d'évaluer la performance,
                                • Easy way to delete attachments

                                  I've reached my data limit and would like to run a view/report, and mass delete attachments. Is there an easy, fast way to do this? Moderation Update: Post Summary: There are two features the post discusses a) Easy way to remove Email attachments Will
                                • How to add new deal to existing contact

                                  Hi, I want to add new deal to existing contact.
                                • Domain verification is in progress... (How long do I need to wait?)

                                  Trying to setup my first email domain by connecting with GoDaddy. Have been here for quite some time and the screen is not changing. How long should this take?Send DataSend Data
                                • email address autocomplete

                                  Is there a way to eliminate certain addresses from showing up in auto complete when entering an address? Many old and unused addresses currently show up, many of which I would like to get rid of. Thanks
                                • Linking an email to a Contact when the email is sent in deluge via sendmail

                                  The "to:" address in this code is a CRM Contact. Email address is forced unique in CRM This sendmail gets sent via a workflow which is in a custom module. It works, except that the outbound email does not appear (i.e, get linked to) the Contact such that
                                • How to restore deleted Field

                                  I edited a field in zoho form and by accident I deleted a field (email address). The form is ongoing to be filled by respondent. Then, when I checked to the all entries and report, the email address is gone. I checked in audit log, there is a record that
                                • How to select multiple notes at once in the PC client?

                                  In the PC client, you can select notes using ctr+LMB. But why can't you use shift+LMB? PC version 3.2.0
                                • How I can add customized Invoice

                                  Hi, I wanna use a customized Invoice, how i can add that
                                • Zoho Analytics Pivot Table - How to compare month vs last year same month

                                  Hi, I had created a pivot table with setup as below: Column: - Delivery Date Row: - Customer Group Data as column - Total amount (sum > normal) (show data of the month) - Total amount (sum > % difference from previous value) (compare between this month
                                • Recorded imported goods

                                  I have imported some goods from a foreign vendor called ABC. to Bahrain. My Customs duty and VAT are paid by an agency called XYZ to authorities. I have paid the amounts to XYZ and they have paid to authorities in behalf of us using our TRN Number. Now
                                • Notes created in mobile app not syncing with web notebook

                                  I have created certain notes in a new notebook in mobile app. The new notebook is also created using mobile app and when I logged in through web I am unable to see notebook that I have created using mobile app. there is no trace of notes in which i have created in mobile app on the web even after days of creating in mobile app This is not the case vise-a-versa. the notes and note book created on web are accessible on mobile app on real time.  this is very inconvenient and big demotivating factor
                                • Match Transaction > Filter | Allow wildcards in search

                                  The Filter function is useful for narrowing down to a specific set of transactions. It would be useful to have the ability to use wildcards in search. e.g. customer name "starts with" or " * " as a placeholder. e.g. "National * " instead of "National
                                • Marketing Automation Emails Going to Spam

                                  Google is trapping all the marketing automation emails in spam. My domain has a perfect reputation and it looks like Zoho has a low reputation which is sending it to spam. When I pull the email out of spam and click on a link in the email, I get this
                                • Convert Request to Forum Topic

                                  I know you can convert a forum topic to a request and a request to a solution in the knowledge base, but how do you convert a request to a forum topic?  Is this possible?  If not is this a feature coming down the pipe in the near future? Thanks!
                                • Zoho Sign / Prefill By You - Editable by Them!

                                  Zoho Sign seems to have two field options available - an empty field for signer(s) to complete or a field that has been prefilled by you, that becomes read only once sent.  What I would like is an option on the pre-filled by you fields, to leave them
                                • Is the Contacts sync between Campaigns and CRM bi-directional?

                                  Is the Contacts sync between Campaigns and CRM bi-directional?
                                • Task does not syncing to google calendar shedual

                                  Hi why does the tasks activities do not syncing with the google calendar like the event option does?
                                • Bug with Zobot Human transfer

                                  I have configured the brand, the operator, and the Zobot in Spanish. However, no matter what I do, it always says "YES" instead of "Sí" or "Sure, why not " instead of "Claro, ¿por qué no?" when asking if the user wants to contact a human operator. The
                                • This mobile number has been marked spam. Please contact support.

                                  Hi Support, Can you tell me why number was marked as spam. I have having difficult to add my number as you keep requesting i must use it. My number is +63....163 Or is Zoho company excluding Philippines from their services?
                                • Something went wrong. One or more fields contain errors

                                  I am getting this error but there is no way to debug what field is causing the issue . I have over 100 fields. Everything was working fine and then i fixed some fields that should have the same field names but had a typo and i am getting this error. It
                                • Integrating Zoho Desk Instances from two separate organizations

                                  Is it possible to integrate Zoho Desk with an instance from another organization? For example, creating a ticket in one organization can cause the creation of a ticket in the second organization? Or certain tickets from one organization be viewable by
                                • Knowledge base bug - Error: Article couldn't be updated.

                                  It took me a while to figure this out, truly one of the most irritating bugs in Zoho. I hope you find this information helpful. When using the knowledge base to create articles, make sure your keywords are in lowercase and separated by commas. Otherwise,
                                • Is this possible with Campaigns?

                                  My company is currently moving CRM's from Monday to Zoho One. Currently, our marketing lead process is send out 7 sms messages over 14 days if the lead is in a certain status. If we don't get a response the lead is put into a "Closed" status. Do we buy
                                • How to view two portals (Zoho CRM & Zoho Books) in single login

                                  Hello there, I need to create a portal access for the Customers. Customer data present in two applications namely Zoho CRM & Zoho Books. My requirement is to show the two different portals(Zoho CRM Portal & Zoho books Portal) in single login. I could
                                • Updating Bounced Contacts in Campaigns to the CRM

                                  The article explains how to update Opt-outs from Campaigns to CRM, but not bounces. While Campaigns will automatically remove any bounced emails from future campaigns, is there a process by which a bounce will update or make a notification in the CRM
                                • Next Page