Zoho CRM Community Digest - July 2023

Zoho CRM Community Digest - July 2023



Hello everyone!

Check out the latest updates and interesting conversations that unfolded throughout the entire month of June.

Zoho CRM Product Updates : 

  • Zoho CRM's Canvas Builder now offers enhanced customization options like tab orientations, builder zoom options, rounded corners, width/height indicators, and more. Check this announcement to learn more.

  • Efficiently manage duplicates with the new field-based criteria in the Find and Merge Duplicates tool. Responding to popular demand, deduplication support has now been extended to Deals and Custom modules. Learn more.

  • We have an important update regarding email domain authentication. This update does not impact those who have already authenticated their email domains. If you are sending emails from the CRM using unauthenticated domains or generic email addresses, check this announcement to understand how this update will impact you. 

  • In the past, Notes and Attachments were visible by default to all users with record access. However, due to the sensitive nature of specific information, this setup raised concerns. To address this, we have made a change. Administrators can now enable/disable view permission for Notes and Attachments in individual profiles. Check this post to know more. 

  • In Zoho CRM, wizards make data collection easier by breaking large forms into smaller sections. Query Component, a recent update in Wizards help streamline data management with smart search and pre-defined actions. Select records, create new ones, and display messages based on search results. Learn more. 

  • Blueprints are meant to boost efficiency and ensure process compliance in your company. Yet, users can sometimes face challenges in adopting and following these processes, causing delays. To address this, we've made a few enhancements to the Blueprint interface. Now, you can easily reorder and assign colour codes to transitions, making it simpler to understand and follow the steps in the process. Learn more about it here

  • Zoho CRM introduces V5 APIs with exciting features and enhancements, including record timelines, mail merge options, user group, territory management, and fiscal year updates. Additionally, as a part of this release, some of the existing APIs have also been improved. Learn more.

  • The latest update in the Zoho CRM Mobile app brings a strong emphasis on privacy and security. Access to the app can now be gated using a Passcode, while all data within the mobile app remains encrypted. Moreover, you have control over app permissions to enable or disable features like copying data and taking screenshots from the app. Read them in detail in this post. 

  • Zoom Phone integration is now supported for customers across all Data Centers. Check this help doc for more details. 


Functions:

  • Did you know that you can update the 'Amount' field in the Deals module with a custom field's value from Accounts module when a new deal is created? Explore how @Arnau Marti accomplished this requirement using Functions triggered using Workflows in this forum post.

  • @Adolf Kleinhans aimed to send out the details of newly created leads as Cliq notifications. Currently, the notification triggered by the Workflow rule only displays a "View Record" button, but they wanted to include additional information in the message, such as lead source, owner, and more. Check out the code shared by @Pheranda to fulfil this requirement. If you are new and seeking guidance, watch the video posted by @Hugh Marshall for step-by-step instructions.
  • Check out @Ishwarya's code that creates a new task associated with a lead and assigns it to the lead owner using Functions. The code also facilitates sending notifications and reminder emails to the assignee.

  • Do you need to automate mapping of Contacts with Account that share the same domain name? Check out @Hugh Marshall's code for a solution.

 

Dev's corner: 

  • You can now select the Zoho CRM email template as the body for the mail merge email using our API. Take a look at this post for more details. 

  • @Team Dataholics raised a concern where the default install function is causing issues by overwriting custom user-related data during updates. They are seeking advice on how to address this by checking for variable existence and potentially excluding specific parts of the install function during updates. Check out the code and the suggestions posted by @Bhoomi Joshi in this discussion for insights on addressing this concern.

  • Take a closer look @Praveen Sankar's suggestion to employ the 'openPopup' method for extending the time out of Client Scripts. This approach offers a practical workaround to the concern raised by @Ash-Tech.co.il about extending the Client Script's execution time.

Useful discussions:

  • Explore @Ishwarya's in-depth explanation, complete with examples, on the functionality of assignment rules in Zoho CRM. Dive into the post to gain a better understanding.

  • Interested in becoming a Zoho certified professional? @Solai Amizhdu provides insights into the certification process and the essential resources to kickstart your Zoho certification journey.

  • If you handle both company and individual contacts in your Deals module, consider reviewing @Hugh Marshall's solution on eliminating the mandatory status of the "Account" field.

Kaizen: 

  • (Kaizen #93) - This post delves into the subjects of credit calculation and concurrency within Zoho CRM APIs.

  • (Kaizen #94) - In this post, we explore the process of configuring and initializing PHP SDK versions 4 and 5.

  • (Kaizen #95) - This post covers the usage of Widgets in Blueprints, offering comprehensive explanations and step-by-step instructions on implementing them.

  • (Kaizen #96) - In this post, we learn how Zoho CRM's automated document generation and mail merge templates can enhance customer relationships.


Thanks for taking the time to read this month's round-up. Keep tabs on the digest every month for the latest ideas and discussions. Stay tuned and engage in the forums to be included in the next month's digest. Have a wonderful month!

 

SEE ALSO

>Previous month's digest



      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          • Sticky Posts

          • How to reach the official Zoho Support channels and avoid fake ones.

            Dear Customers, Thanks a lot for choosing Zoho! Our applications are built to help achieve your day-to-day business goals. We are committed to engaging with you, to understand and develop solutions that enhance your productivity.  We are happy and ready to help you use our services effectively. Understanding and avoiding fake support Just like using popular bank names and financial applications for phishing purposes, using Zoho and claiming to be providing Zoho Support or services with false numbers
          • Function #35: Close all tasks associated with a lead and create a new task.

            Welcome back everyone! Last week, we learnt how to close all tasks of a deal depending upon the deal stage. This week, let's look at a custom function that lets you close all of the tasks associated with a lead while simultaneously creating a new task, like when you need to halt all progress towards a lead while the lead is not available at the moment but create a reminder task. Business scenario: The success of a company, in one way or another, is determined by the leads it gets. Each lead is just
          • Zoho CRM Webinar - Redesigning Daily User Experiences with Canvas

            <br> Your users across roles use the CRM for day-to-day tasks that are necessary. Whether they perform their tasks on time, the right way, or at all depends on a lot of factors, including User Experience. Many businesses struggle with rigid layouts,
          • Join us at the Canada ZUG Meetup: What’s New in Zoho CRM

            Hello Zoho Community! Start your year with fresh insights into Zoho CRM’s latest updates and tools. Whether you're a CRM beginner or a experienced user, this meetup is crafted to help you optimise your processes and leverage new features. Explore practical
          • CRM Hack #2: Automate sending of birthday greetings to your customers.

              Hello everyone! What sets you apart as a sales person is your ability to add that personal touch to your business relationship with your customers. Sending a gift on a special day, or leaving a note wishing them on their birthdays, are small, yet significant actions that show your customers that you care. And these are actions done without any expectations :) You must be engaging with a lot of customers and it is highly unlikely that they all are your friends on Facebook or some social channel,

          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ



                                ご検討中の方

                                  • Recent Topics

                                  • Zoho invoice doesn't support Arabic language

                                    I added a clause in the terms & conditions section in Arabic but it doesn't appear when I sent or print it.
                                  • Recurring Invoice Placeholder Not Updating Billing Period

                                    Hi, I’m using Zoho Invoice Free and want the billing period to update automatically in recurring invoices. In Item Description I tried: Billing Period: %(m-6)% %(y)% to %(m-1)% %(y)% but even if the invoice date is in 2026, it still shows the period based
                                  • Related list Mobile Device

                                    Hello, We use an the Zoho creator application to make reports linked to Accounts. On the computer: it's easy to go the Account and see all the created reports in the related list below On iPad/Phone ZOHO CRM APP: we cannot see the reports on those accounts
                                  • Can't update the company address in zoho invoice

                                    Dear Sir/Madam, I want to update the company address in Zoho Invoice but failed. It popped out a sentence "Invalid value passed for Website". Please advice how to solve this problem. Thank you.
                                  • Is there a plan to allow for the hierarchical organization of Customers / Companies in Zoho Billing?

                                    We have a few customers who have organizational structures that we haven't quite found a way to deal with in Zoho Billing. In CRM, these sub-companies (or subsidiaries or whatever you want to call them) all have another CRM account as the parent account.
                                  • 【Zoho CRM】作業リスト機能リリースのお知らせ

                                    ユーザーの皆さま、こんにちは。コミュニティチームの藤澤です。 今回は「Zoho CRM アップデート情報」の中から、作業リスト機能リリースのお知らせ情報をご紹介します。 目次 作業リスト機能 概要 機能① 自分の未完了の活動 機能② 処理待ち 機能③ 自分の作業リスト 作業リスト機能 概要 営業チームでは、CRM内に業務やデータが分散しているため、管理が煩雑になりがちです。この断片化は、機会の見逃しや生産性の低下につながります。 作業リスト機能は、タブを横断する業務項目をひとつのカスタマイズ可能なダッシュボードに集約し、業務を効率的に管理できるようにします。
                                  • SalesIQとPageSenseの利用について

                                    初めての投稿で場違いだったらすいません。 弊社ではSalesIQを運用しているのですが、追加でPageSenseの導入もしたいと現場からの声があります。 両サービスともクッキー同意バナーが必要なサービスなのですが 弊社では同意無しに情報はとりませんという方針なので 2つ入れると2つバナーを出す必要がでてきます・・・ 両サービスを運用されてる方があれば運用状況とか教えてほしいです。 PageSenseについては詳細まで機能を理解してないなかでの質問です。
                                  • Parent-Child Tickets using API or Deluge

                                    Hi Everyone, We are looking at the parent-child ticketing features in Zoho Desk. We want to be able to create a parent ticket at customer level and nest child tickets underneath. The issue we are facing is to be able to automate this. I'm checking the
                                  • Closing connected ticket after closing WA conversation

                                    Hi, At the moment, once someone sends a message to our WA number, a corresponding ticket is automatically created. After the question is answered, our support department closes the chat/conversation. However, after that, the connected ticket is still
                                  • Note sync turn off

                                    Hi, Is it possible to turn off notes sync between task notes and the parent module? (Account/Deal)
                                  • Basic Plan Active but Survey Creation Still Limited to 3 Surveys

                                    I have an active Basic (Monthly) subscription (valid period: Dec 24, 2025 – Jan 24, 2026), but the system still limits survey creation to only 3 surveys, which matches Free plan behavior. The subscription appears active in Portal Information, however
                                  • 2025 in Review: Powering Field Services Forward—One Feature at a Time

                                    As 2025 draws to a close, it’s time to pause and reflect on a year of meaningful progress at Zoho FSM. This year was all about listening closely to our customers and partners, building with purpose, and continuously improving the way field service teams
                                  • API Support for Creating Invoices with Batch-Tracked Items

                                    Hi Zoho Community, I am working on an integration where we create invoices in ERPNext and push them to Zoho Books. I need to send batch-tracked items (batch numbers) when creating invoices. I could not find any reference in the Zoho Books API documentation.
                                  • New to automation - please help

                                    Hi there! We are new to automations in Zoho. We built out one automation campaign and it seems to be firing off for some people but others not. Please advise what's the best practice or if anything we should tweak. Thank you so much!
                                  • Unable to Create Zoho Booking via the Book Appointment API

                                    Its giving the below error {     "response": {         "errormessage": "Error setting value for the variable:customer_details\n null",         "status": "Error"     } } Request: POST Url: https://www.zohoapis.in/bookings/v1/json/appointment attached Zoho-oauthtoken
                                  • Task Details on task template

                                    When creating a task template in settings that task details seem to be missing. Is it not possible to set the details of a task, such as the priority, type, reminder settings, and custom field values?
                                  • Building Toppings #3 -Testing and publishing Bigin toppings

                                    Hey Biginners! In previous forum posts, we discussed what a Bigin topping is and explored the Bigin Developer Console's features. In this post, we're going to create a topping from scratch and discuss how to test and publish it. Our topping will automate
                                  • markdown files?

                                    How can I import a markdown file into a note?
                                  • Mail to Zoho Notebook

                                    In the Instuctiosn I faound as email add@notebook.app In my account I see add@eu.notebook.app What is correct please
                                  • Auto-Invite Users to Portals in Zoho CRM based on Conditions

                                    Hello Everyone, You can now automate portal invitations in Zoho CRM with the new Auto-Invite users feature in Portal management. No more manually enabling portal access one by one. With this enhancement, you can automatically send invites for users to
                                  • Growth You can Count On: Zoho Billing's 2025 Journey

                                    As we wrap up 2025, we’re reflecting on a year rooted in steady progress and meaningful growth for Zoho Billing. Every enhancement we have introduced was built to support scalable and reliable billing growth for your business. From launching the Enterprise
                                  • Need help with creating workflow with Bigin and Clickup

                                    Can you please help me with this? I am trying to create a workflow in Zoho Flow wherein a bigin Pipeline deal moves to Decision Closing, it will create a task and subtasks in Clickup, under the condition/filter that the Deal name contains the word Social
                                  • [Webinar] Automate generation of wills, trusts, POAs, and other estate planning documents with Zoho Writer

                                    Managing the lifecycle of the estate planning documents such as wills, trusts, and POAs, from client intake to final storage, can be complex and time-consuming. Join our live webinar to learn how Zoho Writer transforms this process by automating document
                                  • Create / Update Rule in TeamInbox when record is updated in ZohoCRM using flow?

                                    I'm currently evaluating options and trying to work out if the possible scenario is possible; If a record in ZohoCRM is updated, take 2 of the fields from that - lets call them 'OrderRef' and 'OrderTo'. Using flow, if a record is added or updated, add
                                  • Plans to allow more columns of monitoring, and monitoring not only your own channels?

                                    Are their any plans to allow more columns of monitoring, and monitoring not only your own channels? Here's why - I'm sure I'm not alone in that we sell other brands products, so not only am I interested in my own brand social channels, but also the social
                                  • Unwrapping the best practices for the Zoho Desk mobile app: Part 1

                                    In focus: Empowering the field and frontline customer support representatives Imagine having to carry your computer everywhere to respond to customers, handle escalations, and update your process. This series presents you with efficient tips to handle
                                  • dealing with post dated cheques

                                    Hi, can you help me please the best way to deal with this We sell an item of three months duration that is paid for with post dated cheques in monthly stages example - item is sold £3000 Cheque 1 is for £1000 due at time of sale (say Sept) cheque 2 is dated 25th of next month (Oct) cheque 3 is dated 25th of next month +1 (Nov) Now, with invoice number one it's simple - i send a standard invoice as usual But with the other two here's what i want zoho to do next month i want it to send an invoice on
                                  • Is there a way to sell in a practical method multiple subscriptions of the same product? i.e. domain names

                                    In evaluating Zoho Billing, a hurdle to adopting it is that Zoho Billing does not seem designed to support businesses that sell multiple subscriptions of the same product. In our case, we need to sell and manage several domain names per client. Am I right
                                  • Paid Support Plans with Automated Billing

                                    We (like many others, I'm sure) are designing or have paid support plans. Our design involves a given number of support hours in each plan. Here are my questions: 1) Are there any plans to add time-based plans in the Zoho Desk Support Plans feature? The
                                  • Bug Report: "Name A-Z" sorting fails when Note titles start with an Emoji

                                    Hello, I recently migrated from Evernote (~2600 notes across 23 notebooks). I use emojis at the start of my note titles for visual organization. The Issue: When I set the view to Sort by: Name (A to Z), the sorting logic breaks for any note starting with
                                  • Copy & Paste not working

                                    I could create and save 10 new documents but when I go to copy and paste content (just text) into them, only 1 of 10 would save the content. It would appear to save the content but when I go back into the documents, they are empty.
                                  • Currency for Petty Cash

                                    Currencies for Petty Cash should be available
                                  • editing/applying online payments

                                    We have customers who pay part or all of an invoice and then cancel their service and want the payment as a credit to future work. It would be ideal if we could make it an excess payment and then void the invoice. I can't make it an excess payment because
                                  • Contacts per department

                                    Hello, Is it possible to limit Contacts to a Department? Thanks
                                  • This site can’t be reached mail.zoho.com took too long to respond

                                    In my office at any system, we couldnt able to login zoho email. it shows " This site can’t be reached mail.zoho.com took too long to respond". please fix it soon.
                                  • Can send email from zoho mail, but can't receive any.

                                    Hi, My domain is sattvameditationresort.com. I've updated MX records with those of Zoho. But i can't send any mails to this email id from gmail. I have checked the MX status with MXTOOLS, its showing the correct entry either. The error is as shown below:
                                  • My domain did not activate

                                    Hi, my domain (apsaindustrial.com.ar) did not activate, and the phone verification message never arrived. Please would you solve this problem? Thanks.
                                  • Host not found?

                                    Howdy! So i'm trying to add my custom domain for with the mail server. I have 100% control of my DNS and have tried every single option (TXT, CNAME, and even HTML) multiple times, ensuring i did it properly, to no luck. I get the same error message every
                                  • Emails are going to notification folder and not in inbox

                                    emails are going to notification folder and not into inbox
                                  • Error AS101 when adding new email alias

                                    Hi, I am trying to add apple@(mydomain).com The error AS101 is shown while I try to add the alias.
                                  • Next Page