Meeting Rooms: Learn to Create Amazing Appointment Scheduling Sites

Meeting Rooms: Learn to Create Amazing Appointment Scheduling Sites

Meeting Rooms are not like other industries for those who want an appointment scheduling site for it. While other industries see this a part of their public face, appointment scheduling sites for meeting rooms do not have to worry about that as the people who will be viewing it will be company employees themselves.

This does not mean that you need not put effort into making the site a part of your organization. The sites for meeting rooms serve a purpose and they have to be designed in such a way that all objectives are met.

A well-designed appointment scheduling site for a meeting room will look like a part of your organization more so than anything else. This is something that can be easily achieved by Zoho Bookings.



In this guide, we will have a brief look as to how you can do that for yourself without spending too much time and effort for something as important as this.


Do you really need an attractive appointment scheduling site for your company?

Meeting rooms are not like other topics where the design of an appointment scheduling website needs more consideration and effort to be put into it. When it comes to meeting rooms, your aims and objectives should be different as compared to those of, let us say, a small business while making the appointment scheduling page.

You do not need any sort of promotion on your website because the people who come to this website trying to book the meeting room know precisely if and when they want the space. Instead, you should concentrate on providing more information about the room because it will be beneficial to people who use it from time to time.


Certain rules and guidelines need to be followed while doing this. But why?

Standards which refer to certain industries can be used in meeting rooms. That is because the goals are specific when developing the page.

While it is true that while designing text and information should have the highest priority, it does not mean you should not pay any attention to the design!

Only if the design compliments it well enough can we appreciate a good site with text. Like also in any business, there are certain elements on your booking page that need to be built to make you look tailored and up-to - date as per your needs. Be it Law Firms, Dental Clinics, Cleaning Services or any other industry for that matter, having an attractive and good-looking appointment scheduling website can only work wonders for your business.

This guide will provide an overview of what you need to know while designing your appointment scheduling page in this industry. If you need an in-depth guide covering every step of the process, we have a guide for that very purpose.


All right, so, how should you go about making an appointment scheduling site?



Since meeting room scheduling sites need optimum readability with a quick look on the eyes, this should always be in your mind because any element on the website should be simple on the eyes without undue effort from them.

They will make the style of the booking page simple to grasp by having it concise and visually appealing. Fortunately, we have many templates for you to select from which to take care of that part.

With respect to the design, we will instruct you on how to create it as appealing as possible without placing too much effort into it.


The best place to start is your background image.

The first phase in this method is to get an idea into how the booking page will feel. Again, you will get ideas from other related pages, and you have a good picture about what you need.

Although you can choose whatever color you want, we will encourage you to choose a color that makes it easier to read the text on top of it. White or near-white colors are typically the best options for this. This helps us to maintain the reader's attention on the text rather than the design, while complementing it at the same time, which is what we want on our website.

If you would rather go with a color that is darker in nature, ensure the color allows the text to be easily legible on top, which will have a contrasting color.

You may even go for a background based on the images. Try picking a image that has lots of whitish shades that dominate the photograph for the reasons we have just spoken about, if that is the option that you want to go ahead with.

For the purposes of this tutorial, let us assume you choose white as the primary color. Now that we are going to include one color in the color scheme we have defined; we have to select another color that can be used along with white.

The advantage of using a color centered on white in a color scheme is that almost every paint can be used in conjunction with it. If there are so many colors to pick from, how can we select the second one for our scheme?

We would advise you to visit your meeting room website to get an answer to this. Many companies have a color scheme that they regularly use for their websites and this is where you need to choose the hue.

Bearing in mind the combination of these two colors, try to look for a background image that very well incorporates these. That is because it provides a rather pleasant and appealing feel to your booking page as this color scheme is heavily utilized on all the elements of your booking page.

An exception to that is that if you do have a website that uses a certain color scheme, it would be easier to stick with it precisely if the organization follows the design language exclusively.

You may also use photographs which your organization owns for its usage. If not, you can look for pictures from websites such as Shutterstock and 123rf for pictures offered for this specific reason or you can even check for royalty-free pictures from other sites.

Ensure the picture you choose is not too cluttered with topics, because you can clearly see the text that will fall across it on the booking page. If you choose to change some icon in addition to the default logo on the website, such as attaching the meeting room logo to it, please bear in mind that you will need to use software such as Canva or specialized tools such as Photoshop for this reason.

Now that your background image is finalized, let us go over the color customization next.


What about the other things on your site, then?

We had already discussed that the color scheme would also be used on other elements in the page. That is such that when it comes to visual design we will ensure that the backdrop and the components go along with each other.

While adding the same for the text and the press, ensure that the correct color is added that correlates with the color underneath. For e.g, if the background color on the screen where the text is being filled is white, then the text color will be the other color you have chosen in your color scheme.

Additionally, you can also ensure that for the same purposes, the business logo used on the booking page always matches well against the background. Check out the website after you have completed both of these, by clicking on the Go To button at the very end of the customization options to test if everything is as you need it.

Based on this, you can assess further whether you need to alter or tweak something you have added to the website so it looks better than before.


The text on your site is probably the most powerful part.

The text on your booking page comprises primarily of two lines which you may use according to your needs. While some may use it to display phrases used to market their product, others may use it to give specific instructions that should be taken into consideration when booking appointments.

So, when you book the appointments with your meeting room, your text that should be on the page really comes down to what you need your clients to see. This space can also be used for any creative free advertising you need.

Ensure sure the clients comprehend the text clearly and quickly and they are confident on what they need to understand before scheduling their appointments.

Additionally, if you choose to view additional text other than these two sections, editing the picture would allow you to add it to the background document.

For this scenario, ensure you should not apply the text to the picture where the buttons will overlap, and you can avoid the buttons on the booking page covering the message. Bear in mind that the color of the document will suit the color you are using on the other text-based components to ensure that the template is legible and consistent.


Is that everything that you need to do? Not quite!

Take a look at the page at the end and see if you have achieved what you wanted to. For any update you make, we will recommend that you keep reviewing your page so that you can make further adjustments while you continue through the editing method.

Overall, you can be sure that your booking page is not too cluttered, that it is beautifully appealing, and that it is readable very clearly to anybody who may use it. You should also ensure that you provided all the relevant details that the consumer should be informed before scheduling an appointment with your meeting room.

We hope that this guide has helped you! If in case you have any questions regarding this guide, let us know in the comments below.


Image Credits:

    • Recent Topics

    • Need Easy Way to Update Item Prices in Bulk

      Hello Everyone, In Zoho Books, updating selling prices is taking too much time. Right now we have to either edit items one by one or do Excel export/import. It will be very useful if Zoho gives a simple option to: Select multiple items and update prices

    • Creator problem: Edit form View not displaying whole form

      I'm having problems with the form in my database. The edit view is not showing the whole form: This is how it looks in the normal view: As you can see, there is a whole section in the bottom right of the form which is not displaying in the Edit View. This means that I can't change or delete any of these fields... Anybody had a similar problem or know a solution? Any help would be appreciated.   Cheers,

    • Vendor Master Enhancements for Faster Purchase Entry

      I’d like to suggest a few features that will improve accuracy and speed during purchase voucher entry: Automated Item Tax Preference in Vendor Master Add an option to define item tax preference in the vendor master. Once set, this preference should automatically

    • Quick Item Search & Auto-suggestion for Invoices

      Hi Team, I am facing an issue while creating invoices in Zoho Books. Currently, I have to type the full item name in the correct sequence and spelling for it to appear. For example, my item name is: "Distemper Acri Silk Special White 10kg" If I type something

    • Function #53: Transaction Level Profitability for Invoices

      Hello everyone, and welcome back to our series! We have previously provided custom functions for calculating the profitability of a quote and a sales order. There may be instances where the invoice may differ from its corresponding quote or sales order.

    • Integrating Chatbot with Zoho Creator Application

      Is it possible to integrate a chatbot with a Zoho Creator application?

    • Average Costing / Weighted Average Costing

      Hello fellow maadirs. I understand Zoho Books uses FIFO method of dealing with inventory costing, but do you guys have any plans to introduce average costing? We indians need average costing. It's part of our culture. Please. I beg thee. Thanks.

    • 'Add Tax To Amount' not reflected in Invoice

      Hi Zoho Support, I'm experiencing an issue with tax calculation display in my invoice template. Despite having "Add tax to amount" box checked in the template settings, the Amount column is not showing the tax-inclusive total for line items. Current behaviour:

    • "Subject" or "Narration"in Customer Statement

      Dear Sir, While creating invoice, we are giving in "Subject" the purpose of invoice. For Example - "GST for the month of Aug 23", IT return FY 22-23", "Consultancy", Internal Audit for May 23". But this subject is not coming in Customer Statement. Only

    • A real WYSIWYG field instead of the limited rich text

      Hi to everyone A "real" WYSIWYG or HTML field that outputs good HTML code when accessed through the API would be excellent. I tried to use the rich text field, but the styling options are limited. For example, there are no heading tags (h1 to h6), and

    • Delete my store of Zoho commerce

      Hi Team, I want to delete my stores of commerce. Please help me asap. Looking for the positive response soon. Thanks Shubham Chauhan Mob: +91-9761872650

    • Delete Inactive Zoho Accounts - Access Cleanup_User Id: 60001640923

      As part of our Zoho access hygiene, we’ve reviewed and deactivated several inactive user accounts. These accounts have not been used in the past year and are no longer tied to active operations. All access rights have been revoked, and records retained

    • Add Image Upload Field to Zoho Bookings Registration Form

      Hi, We would like to request the addition of an image upload field to the Zoho Bookings registration form. Currently, Zoho Bookings only supports text-based fields (e.g., Single Line, Multi-Line, Email, Checkbox, Dropdown, Radio Button, and Date), but

    • Cant recieve mails

      I’m having an issue with my external IMAP account not fetching any emails into Zoho Mail, even though the connection test says “Success”. I can send, if someone sends an email to me. my original directory (home.pl host) recieves it in their portal but

    • No feedback from Zoho Books regarding Yodlee feeds for Investec

      I reported on 6 Feb 2025 that the Bank Feeds for Investec bank via Yodlee are not working. To date there has been no resolution. You are charging us for a suite of products where the functionality does not work. Please advise how you will refund me for

    • Inappropriate Removal of Features

      It's the first with any software where I am experiencing that an existing customer has some of his exiting features removed. Moreover, new Zoho One users are paying less than us. Is this going to be Zoho's "normal behaviour". If so, it is going to be

    • Filtering report embeded in page

      Right now we are using a page variable to filter a report on a page. However, it being a page variable makes it reset if you go to another report/form, we want the filter to be kept the same. I tried using an application variable according to zoho you

    • Browser and address bar hide

      Hi, How i can do hide the address bar with browser headline when i am working on the sheet, because i am using (freeze panes) which i want visible for full work. For your reference here i am attached the screen shot and marked yellow lines which really

    • Export Invoices to XML file

      Namaste! ZOHO suite of Apps is awesome and we as Partner, would like to use and implement the app´s from the Financial suite like ZOHO Invoice, but, in Portugal, we can only use certified Invoice Software and for this reason, we need to develop/customize on top of ZOHO Invoice to create an XML file with specific information and after this, go to the government and certified the software. As soon as we have for example, ZOHO CRM integrated with ZOHO Invoice up and running, our business opportunities

    • Add "Reset MFA" Option for Zoho Creator Client Portal Users

      Hello Zoho Creator Team, We hope you are doing well. We would like to request an important enhancement related to Multi-Factor Authentication (MFA) for client portal users in Zoho Creator. Currently, Creator allows us to enforce MFA for portal users,

    • Zia summarizes your IM bot chats in real time

      Hello everyone! Let's say you’re an agent taking over a chat where a customer was booking a flight through a bot on WhatsApp. They've already shared key details, like their destination, travel date, and number of passengers. You need to understand the

    • Megamenu

      Finally! Megamenu's are now available in Zoho-Sites, after waiting for it and requesting it for years! BUT ... why am I asked to upgrade in order to use a megamenu? First: Zoho promised to always provide premium versions and options for all included Zoho-applications

    • Cancel and refund

      Hi, Yesterday I paid for the Zoho email subscription. Within a few minutes, I realized that the subscription counts one email ID as one user. To make another email ID for the same domain name, I'd have to pay for another user. I emailed right away to

    • One Contact with Multiple Accounts with Portal enabled

      I have a contact that manages different accounts, so he needs to see the invoices of all the companies he manage in Portal but I found it not possible.. any idea? I tried to set different customers with the same email contact with the portal enabled and

    • Kaizen# 209 - Answering Your Questions | All About Client Script

      Hello everyone! Welcome back to another exciting Kaizen post! Thanks for all your feedback and questions. In this post, let's see the answers to your questions related to Client Script. We took the time to discuss with our development team, carefully

    • Unable to copy into a new document

      Whe I create a new Writer doc and attemp to copy and past I get this message. The only way to copy into a document is I duplicate an existing document, erase the text and save it under a different name and then paste the information. Not ideal. Can you

    • To Do: shareable task links without login

      Hi! I’m using Zoho Mail and ToDo in my daily work, and I’ve run into one limitation that’s a real blocker for me. Right now, to share tasks with managers or directors, they need to have a Zoho account and be added to a group. In practice, many of them

    • Ability to turn off "Would you like this amount to be reflected in the Payment field?" message

      Team, Is there any way to turn off the message" Would you like this amount to be reflected in the Payment field?" when I make a payment? This is so annoying. This happens EVERY TIME I put an amount in the Payment Made field.

    • Two currencies

      More and more I am finding that internattional payments' fees are unpredictable. I would like, on my invoices that are in a foreign currency (eg. USD$ or EUR€) for there to be a GBP£ TOTAL display alongside the invoice's currency total. This would make

    • Massive spam pretending to come from our address – is this a Zoho security issue?

      Hi, We’ve been receiving more and more suspicious emails lately — many of them clearly look like scams. But yesterday, we got an email that appeared to be sent from our own address, which was very concerning. We're starting to wonder if this might be

    • Unlock agreement intelligence with Zoho Sign's latest AI updates

      Hello! If you've been struggling with long, complex agreements and spending way too much time on them, here's exactly what you'll want to hear: Zoho Sign now integrates with OpenAI's ChatGPT to make agreement management smarter and simpler. Acting like

    • Currency abbreviations

      Hello, Im stuck, and need help. I need the currency fields for example, opportunity value, or total revenue, to be abbreviated, lets say for 1,000 - 1K, 1,000,000 - 1M, and so on, how should I do this?

    • Embed Sign Document

      Has anyone tried embedding a document in a webpage? I'm building a webpage (using PowerPage) and I'm trying to embed it using an iframe then I got this error: Refused to display 'https://sign.zoho.com/' in a frame because it set 'X-Frame-Options' to

    • Zeptomail API error 500 internal server error

      Hi Everyone, getting this eror continuously! Can anyone please guide around the same! Zeptomail API error 500 internal server error Best Regards

    • We’re transitioning from Zoho ShowTime to TrainerCentral

      Hello everyone, Zoho ShowTime was originally built as a training platform to serve training agencies, HR teams, and individual trainers. As the platform grew, we realized that more creators and businesses could benefit from its capabilities. That’s why

    • Emails Are Not Being Delivered to My Inbox

      Hello Zoho Support Team, I am experiencing an issue with my Zoho Mail account. The most important problem is that emails are not being delivered to my inbox. Details: My Zoho Mail address: info@coreforcelife.com What happens: I am not receiving any incoming

    • Upload my theme.

      Hello. I would like to upload my own theme, this one: https://themeforest.net/item/panagea-travel-and-tours-listings-template/21957086 Is it compatible and where I upload it? If not I will hire a developer, what do I have to ask when I search for one?

    • Radar In Focus: Track customer support metrics using Radar's static reports

      Hello everyone, Welcome back to the Radar In Focus series, where we explore how Radar features can add value to your business. In this episode, we're looking at Radar static reports. The help desk is filled with vast amounts of data that can be analyzed

    • Mail ToDo & Tasks Webhooks

      Our company uses Zoho ToDo inside Mail to manage our tasks. When I create a task and assign it to a team member it does not notify them unless I add a reminder via mail. I'm trying to create a webhook for when a task is created to send a cliq message

    • Allocating inventory to specific SO's

      Is there a way that allocate inventory to a specific sales order? For example, let's say we have 90 items in stock. Customer 1 orders 100 items. This allocates all 90 items to their order, and they have a back order for the remaining 10 items which could

    • Next Page