Tip #13: How to share 'Drafts' in Zoho Mail
Struggling with drafting your emails? Drafting certain emails can be tricky. Whether it is a communication to a client or announcing a new discount to your customers or sending feedback to your employees, choice of words and tone of emails can be confusing. We always get help from someone or get someone's feedback before we send out such emails. But copying the content from your editor, putting it in a chat and getting feedback and again correcting your draft gets clumsy. The troubles multiply when
Tip 1: How to paste images in Zoho Mail - Insert/ Embed images inline with email
We all add screenshots, or copy paste images in our emails. Often we rely on third party tools to annotate them, save and them embed them in our emails. No more image hassles! Just paste the screenshot you captured, annotate it, and embed the image right inside your email. Steps: Compose the email. Copy the image you want to embed, to the clipboard. In the editor, place the cursor on the exact location where you want to embed the inline image. Hit Ctrl + V to paste the image or choose Paste from
Tip #8: How to create and manage Tasks from an email in Zoho Mail
Often we all receive our tasks via emails. Zoho Mail provides a simple way to easily manage such tasks and have them linked to the original emails. You can create Tasks from emails, post them in groups, assign it to someone, and discuss about the Tasks using comments. Steps to create Tasks from emails and collaborate with them: Right click on the email from which you want to create the task. Choose the option Add to >> Tasks from the menu. Add Task dialog appears with the Subject of email as
Tip #4: How to schedule and send emails later - Future emails in Zoho Mail
Sending an email doesn't end with using the correct phrases and hitting the send button. 'Timing' the email correctly is equally significant when it comes to business emails, in this age of communication across nations and in varied timezones. Wouldn’t it be good if you can draft and send your emails now and time it to reach your recipients at their peak productive time in their own time zone? With the email scheduling feature in Zoho Mail, you can exactly do that. Steps to schedule an email to
Tip #10: How to use 'Notes' more effectively - Notes in Zoho Mail
Creating lot of notes for different purposes? Finding it difficult to organize the notes created. Worry no more. Just create 'Books' to organize a set of 'Notes' of similar category. In each group and your personal Notes section, you can create Books and categorize your Notes better under the relevant books. Steps to create a Notebook: Navigate to the Notes application in your inbox. Right click either My Notes or any of the groups that you're a part of. Select Create Book from the options listed.
Tip #12: How to get effective Email 'Notifications' - Add Sound Notifications in Zoho Mail
Never miss an email again. With effective sound notifications, Zoho Mail notifies you of emails that are important to you based on your custom folder preferences. Steps to add sound notifications for new emails: Login to your Zoho Mail account. Navigate to Settings >> System In Sound Notifications, select the preferred sound from the list of sounds available. You can choose the folders for which you want to enable sound notification. In Settings >> Folders, select the 'Notification' checkbox
Tip #6: How to manage your Bookmarks (URL/ Links) in Zoho Mail
In this age of Internet and social networking, every information reaches us via URLs of news sites, tech-blogs, social networking sites or knowledge bases. We all have an avalanche of bookmarks or shortcuts of various categories and groups. We use some of them for referring information and certain others to share with our teams, colleagues, friends or in social networks. Zoho Mail provides you a very flexible and easy way to organize and manage your bookmarks right within your Inbox. You can have
Tip #3: How to delay sending emails in Zoho Mail - Enabling Outbox delay
"Ignore my previous email" .. How often have we sent this, after sending a wrong email to someone? To avoid such email mishaps, you can delay your sending for a minute or two by enabling Outbox for your account. How Outbox works? When Outbox is enabled, you can specify a time duration in minutes as Outbox delay. When you 'Send' an email, the email is placed in Outbox for the specified time duration before it gets actually sent. Hence after you send an email, if you realize that you made a mistake
Tip #16: How to make Voice/ Video calls via Cliq from Zoho Mail
Face to face conversation works magic, cutting down the number of to and fro emails. Just start voice/ video call via Cliq, in Zoho Mail, to talk to your colleagues, get their verbal and non-verbal cues, right from within the email. Use the Audio/ Video icons from the contact card to have some real-time discussions. In an email, all your contacts, the senders, the recipients all have a contact card, irrespective of whether they are in To/ Cc lists. Click on the name to open the contact card. In the
Tip #2: How to use 'Signatures' effectively in Zoho Mail
Hello everyone! Signatures in emails are essential and inevitable to add a professional touch to your emails. Signatures not only make your email look professional, they also reinforce the authenticity of your emails. Follow the steps below to create a professional looking email signature, and add it automatically to every email you compose. Steps to create a signature: Go to Settings. Open Signature settings Click 'Add new signature'. Provide a name to the signature Add the contents of the
Tip #24: How to use 'Quick Access' and change your Settings?
Want to change your Signature or some other default setting in your mail, but tired of going around a lot of stuff to change them? The 'Quick Access' is here to help you out. Just start typing the few letters of the Settings, that you are trying to search for. The list of matches from the Settings are listed under Quick Access section. Select the relevant item to launch it and change it to match your preferences. Settings Quick Access You can quickly look up and change your Signature, Vacation Reply,
Tip #7: How to have a clutter free Inbox - Scrub feature in Zoho Mail
Is your inbox crowded with emails/ notifications/ alerts which are considered expired and not needed after a reading? You may also receive emails from same set of senders that might come in handy in the future as reference but not needed in your Inbox immediately. Zoho Mail's scrub feature is here to cleanse your Inbox. Just like cleaning the house by taking out the trash and safeguarding important things, cleanse your Inbox by deleting or archiving emails from specific senders based on your requirement.
Tip #19: How to use Format Painter, add Superscript/ Subscripts etc. in Zoho Mail
Quickly make your email look better using the format painter. Instead of using individual formatting options (font face, font size, color and other options) for different portions of your email, just copy the entire formatting from the rightly formatted text, and paste it to the rest of your email. Format Painter In addition to format painter, Zoho Mail editor has also added some nifty features like adding Superscript (A2), Subscript (H2O), changing line spacing, indentation etc. Do try out these
Tip #18: Exclusive Zoho Mail plugin for sending emails from Wordpress Websites
Setup your Zoho Mail Plugin in your WordPress website, to trigger emails from your Website without the default noreply email address. The 'from' email address will be based on your Plugin Configuration and will be one of the email addresses/ aliases associated with your account. You can search and install the WordPress plugin from the WordPress Dashboard. The detailed instructions for installing and configuring the Zoho Mail Plugin for WordPress are available in this help page. Zoho Mail - Wordpress
Tip #17: How to set up filters based on content of email
Just like creating email filters/ rules, based on the subject or sender of the email, you can now create filters based on the content of the email. This can be useful when you receive templated emails like, messages from your website contact us forms or automated notifications and so on. Steps to create content based filters: Log in to https://www.zoho.com/mail Click Settings >> Filters Click 'Create new filter' Provide a name for the filter Select the required condition type In the Criteria section,
Tip #15: Auto upload attachments to cloud via Filters in Zoho Mail
You can now *automatically* upload your attachments to your preferred online file storage! In Zoho Mail filters, you can now create filters, with predefined conditions for emails with attachments to upload the files automatically to the cloud service (Zoho Docs/ Google Drive/ Dropbox/ One Drive/ Box) of your choice. Login to www.zoho.com/mail. Go to Settings and choose Filters. If you have multiple email accounts configured, select the required account. Click the New Filter icon in the top right
Tip #11: How to secure your email account using Two Factor Authentication
We all have a lot of important and sensitive data stored in our emails and in the accounts. To protect your account, a password alone may not be enough. It is always better to add an additional step of security to our accounts, which is provided by Two Factor Authentication (TFA), also known as Two Step Verification. Two-factor authentication is an additional security process to secure your account by the combination of a password and a mobile device. This reduces the chance of your account being
Tip #9: Add and manage your CRM contacts from incoming emails
Merry Christmas to all of you! Here comes the Christmas season which brings with it loads of joy, happiness, celebrations and ..... emails, tons of them. This is the time of the year, when you get loads of emails from everyone who has your email address in their contact lists. Some of them may be just junk, but there may be some real important ones, which you want to save and track for future. Among the list of emails, when you find one such contact, who can be your lead or a potential, use the
Tip #5: Thanksgiving special - How to set up Vacation Reply in Zoho Mail
With the Thanksgiving holidays round the corner, the vacations are near! A lot of us will be out of our offices due to holiday plans, family gatherings, and vacation trips. However, the work doesn't come to a halt and neither does the flow of emails. Stay on top of your business communications by setting up your vacation auto response today. Zoho Mail helps you to setup your Vacation reply in Richly formatted text, along with the time period for which the automatic vacation response should be active.