Tip #13: How to share 'Drafts' in Zoho Mail
Struggling with drafting your emails? Drafting certain emails can be tricky. Whether it is a communication to a client or announcing a new discount to your customers or sending feedback to your employees, choice of words and tone of emails can be confusing.
We always get help from someone or get someone's feedback before we send out such emails. But copying the content from your editor, putting it in a chat and getting feedback and again correcting your draft gets clumsy. The troubles multiply when you have more than one person providing feedback and when the feedback comes back and forth multiple times.
Zoho Mail's Draft sharing feature allows you to easily share, collaborate and repeat the review cycle any number of times. The instant notifications and the ability to view updated drafts helps everyone involved stay on the same page.
Steps to share drafts:
- Login to Zoho Mail account
- Click 'New Mail' and draft the email you want to write.
- Click 'Save draft' to save the draft email.
- Once you have finished drafting the content, click the 'Share' link.
- In the comment box, type in the names of your colleagues with whom you want to share the draft with.
- Click 'Share' draft to share the draft with the mentioned users.
- The users with whom the drafts are shared will receive a notification about shared draft.
- The collaborators will now be able to add comments to your drafts.
- You will be notified for every new comment.
- You can make changes to the draft.
- Whenever your draft is auto-saved or manually saved, the collaborators viewing your old draft will notice a refresh icon.
- Once you complete all the intended changes, you can also manually trigger a notification using the 'Notify all' link in the top.
Share drafts enables a smooth collaboration and communication around a draft and a neat draft review process and result in well drafted and effective emails.
Go ahead and send effective emails using shared drafts. Let us know your feedback / suggestions to make draft sharing even more effective.
See you next week with yet another interesting tip!
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