Product Updates in Zoho Workplace applications | October 2025

Product Updates in Zoho Workplace applications | October 2025

Hello Workplace Community,

Let’s take a look at the new features and enhancements that went live across all Workplace applications this October.

Zoho Mail

Create Signature from Compose window

You can now effortlessly create a Signature using the Create Signature option available in Insert Signature pop-up. 

Formatting options for Streams comments

Enhance your conversations in Streams by using Rich-Text formatting tools. Simple touches like Bold , Italics, Underline help highlights your points so you can make your comments stand out.

Tree view for Shared Mailbox emails

Effortlessly stay on top of every conversation. You can now expand or collapse email threads using Tree view to get a preview of emails all listed together as a single conversation thread. Plus, the new preview pane highlights key details—like the sender, subject, and timeline—so you get the big picture in seconds.

Export tasks from ToDo

Effortlessly Export all your tasks—both Group and Personal—from Zoho ToDo with a single click using the Export option under More Actions.

Activity Summary report

The Activity Summary report in Admin Reports gives admins a dynamic, visual snapshot of communication and collaboration trends across Mail, Cliq, and Meeting, combining key metrics, usage comparisons, and date-based filters into one powerful, insight-driven dashboard.

Zoho Calendar

Stay updated on every occasion on the go!

You can now subscribe to regional and religious holiday calendars right from the Zoho Calendar app.
Download in App Store!                          Download in Play Store!

Share your calendar in accordance with your organization's policy!

The organization’s admin can now configure the calendar’s public access preference as either “View only Free/Busy” or “View event details” by default; in line with organizational policies.

Zoho Cliq

View participants while sharing or presenting

Now you can see participants at the bottom when you share your screen, present slides, or collaborate on a whiteboard.

Zoho Cliq integrates with Kuando Busylight

Sync your status with Busylight devices to show your real-time availability in the physical workspace. Know who’s available, busy, on a break, at lunch, or offline — all at a glance from your workspace.

For step-by-step guidance on integration, refer to our help doc. To learn more about how Busylight devices enhance team collaboration, check out our blog.

Summarize files in Cliq with ChatGPT extension

Get a quick snapshot of any file shared in Zoho Cliq with the "Summarize this file" action in the ChatGPT extension. Upload a supported file or use the action on any shared file in chat, and the ChatGPT file action will instantly generate a clear, concise summary for you. Once it’s ready, simply click Check Summary Result to view it. 

New and improved Bitbucket extension

Stay on top of your Bitbucket repositories, pull requests, and dashboard with insights into running pipelines, build statistics, successful pipelines, and deployment details. You can check out the extension here.

Resume recordings

Resume watching a recording right from where you left off in the Cliq iOS app.

Zoho Connect

Better collaboration inside groups

Enjoy smoother video meetings, host broadcasts, and search easily within your connect groups.

Smarter writing experience

The content editor now supports the BluePencil extension for instant grammar and spell checks, helping you refine your posts.

Zoho Show

Bring your Zoho CRM data into your presentations in Zoho Show

Zoho Show now lets you pull client details directly from Zoho CRM into your presentations. No more manual entry. Just select the fields you need, and your slides update with the right information.

Zoho Trident

Improve email clarity with native spell checker

Previously, you could use the Zia spell checker while composing an email to ensure that your email goes out error-free. With this update you can now also access the Windows native spell checker to spot errors in your spelling and even suggesting replacements. (Available on Windows)

Alerts for low or muted device audio

Discover when you've gone silent before others do. Trident will now alert you if your device microphone or speaker volume is too low or muted during calls and meetings. (Available on Windows)

Stay aligned across time zones

Both the scheduled and original time zones are now shown while creating and editing events, so you can schedule meetings without second-guessing the timing. (Available on Mac)

Keep your calendar focused

Choose which of your personal, group, and app calendars you want to see, hide the ones you don’t need, and keep your schedule clean and distraction-free. (Available on Mac and Windows)

Meet instantly with Google Meet

You can now create events that include Google Meet links automatically, so you spend less time setting up calls and more time connecting. (Available on Mac)

Get more context for CRM events

Check-in notes are now displayed right in CRM event details, helping you capture richer insights and remember every key detail from your interactions. (Available on Mac)

Save emails as .eml or .html files

You can now save individual emails in HTML or EML formats. HTML files let you view emails offline in a browser, while EML files preserve the full email structure for importing into other email clients when required and to keep an independent backup of critical emails. This helps you archive, share, and manage emails more effectively. (Available on Mac and Windows) 

Steer clear of emails with suspicious URLs

A new security warning now highlights emails with unsafe links or suspicious URLs. This alert helps you identify risky messages and decide whether to open them, enhancing your email security and protecting against phishing or malicious content. (Available on Mac) 

Zoho Vault

Introducing the Zoho Vault Desktop App for Windows

We've launched a dedicated desktop application for Windows users! This new app brings the full power of Zoho Vault directly to your desktop, offering a seamless and native experience for managing your passwords and sensitive data.

Zoho Writer

Interactive pre-filled forms

Turn your merged documents into smart, interactive forms. Add fillable and formula fields to your pre-filled forms so users can check boxes, edit quantities, and see totals update instantly, all within the same document.

Enhanced editing, navigation, and integrations in the iOS app

Edit smarter with image resizing and shortcuts. Navigate documents with ease, open them from Zoho WorkDrive or Zoho Cliq, and convert PDFs to templates.

With semantic search, you can now search and retrieve content in your Zoho Writer documents using similar phrases.
    • Sticky Posts

    • Product Updates in Zoho Workplace applications | October 2025

      Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this October. Zoho Mail Create Signature from Compose window You can now effortlessly create a Signature using the Create
    • Product Updates in Zoho Workplace applications | September 2025

      Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this September. Zoho Mail Attach email as EML file in Compose Effortlessly attach emails as EML file in Compose by simply
    • AI in Zoho Workplace: A Sneak Peek into What’s Coming!

      Hello everyone, We’re super excited to share something we’ve been working on and we want you to be part of it! You may have seen our announcement blog post introducing a major evolution in how AI works within Zoho Workplace. Want to be among the first
    • Product Updates in Zoho Workplace applications | August 2025

      Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this August. Zoho Mail Delegate Email Alias Now you can let other users send emails on your behalf—not just from your primary
    • Product Updates in Zoho Workplace applications | July 2025

      Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this July. Zoho Mail Import bookmarks from Pocket Worried about losing your Pocket bookmarks? Don't worry we have got you.
    • Recent Topics

    • Zoho CRM App - Links

      Hi  Is there are plan for making Custom Links available in the Zoho CRM Android App? I can't see them being added? Thanks Gene
    • Templates

      Trying to sort out / get rid of unwanted invoice templates, the error msgs are not at all helpful. Surely it's easy to amend the error msg by including a list of the names of the customers / vendors that use it, denying deletion or making it inactive
    • Contacts limit in basic vs standard - what counts? Are customers contacts?

      I’ve been using books for a number years for my small business. I only ever work with 20 clients at any given time. I do purchase services from a number of vendors to run my business, so there are some comtacts there too. I used to use the basic package,
    • Finding missing records

      I have a challenge and I am not really sure where to start with it. I can't find any similar threads on here, can anyone help: I have two forms, FormA and FormB. Both forms have records that contain a field called Job_Number. What I am trying to achieve
    • Prevent Unapproved Quotes from Exporting to Zoho CRM Finance Module

      Is it possible to prevent unapproved quotes in Zoho Books from being exported from Zoho Finance module inside Zoho CRM?
    • ZOHO BOOKS - RECEIVING MORE ITEMS THAN ORDERED

      Hello, When trying to enter a vendor's bill that contains items with bigger quantity than ordered in the PO (it happens quite often) - The system would not let us save the bill and show this error: "Quantity recorded cannot be more than quantity ordered." 
    • Updates for Zoho Campaigns: Merge tag, footer, and autoresponder migration

      Hello everyone, We'd like to inform you of some upcoming changes with regard to Zoho Campaigns. We understand that change can be difficult, but we're dedicated to ensuring a smooth transition while keeping you all informed and engaged throughout the process.
    • Process between CRM and Campaigns to ensure double opt-in contacts?

      I would like to ask for a few clarifications to ensure we fully comply with best practices and legal requirements: According to the documentation (Zoho Campaigns CRM sync – Default option), the best and recommended way to sync contacts is by using the
    • What's New in Zoho Inventory | August – October 2025

      Hello customers, The last quarter has been incredibly productive! We've released a powerful slate of new features and enhancements in Zoho Inventory designed to give you better control, greater efficiency, and expanded functionality across your inventory
    • Let's Talk Recruit: Meet Zia, your all-in-one AI assistant (Part-2)

      Welcome back to Let’s Talk Recruit series. In Part 1, we introduced Zia and how AI is reshaping the way recruiters work. This time, we’re taking a closer look at how far Zia has come and how each update continues to simplify your everyday tasks. When
    • Zoho Developer - Feature Request Platform

      Zoho Developer is one of the most underatted platform in zoho ecosystem, however, it may just be what zoho needs to welcome more people to use Zoho Services. The more developers you have creating zoho creator applications and zoho extensions the more
    • Last/Previous month in relative date filter

      In the relative date filter, what is the difference between "Last 2 months" and "Previous 2 months"? So, if we are on 25-July, then is my understanding correct of the following: Last 2 months :=:      25-May~24 July Previous 2 months :=:     01-May~30-June Thanks.
    • Tags get removed from notes on mobile

      I don't know why this keeps happening even after all these app updates but if you log out and log back into the app or you reinstall it, all the tags you assigned to your notes get taken off, but if you go on the desktop version the tags are still there.
    • Show Zoom Link in Recipient's Calendar

      We set up meetings within a record, selecting the "Make this an online meeting".  We use Zoom. Most of the recipients go to their calendar (usually Gmail or Outlook, corporate) to join the Zoom meeting, but there is no Zoom link in the calendar. Can this
    • How to fetch custom fields for time entries in Zoho Project API v3

      In the previous Zoho Projects REST API, we were able to retrieve custom field details for time entries, including picklist options, using the endpoint: GET /restapi/portal/[PORTAL_ID]/timesheetcustomfields In the new Zoho Projects API v3, we tried using
    • VAT rates - exempt and out of scope

      Good Evening, UK based company here. I am a bit confused in respect of setting up VAT rates for exempt goods and services; at present I am simply leaving the VAT rate blank in the transactions in order to prevent any VAT appearing in the VAT return. When
    • Introducing Lead Capture: Empower exhibitors to capture leads effortlessly

      Events provide a great opportunity for exhibitors to generate awareness and engage with potential customers. Efficiently distributing attendee information to exhibitors through a seamless and secure way is of paramount importance. Introducing Lead Capture
    • Work Order Creation Issue

      Dear Team, I would like to inquire about the daily limit for Work Order creation in Zoho FSM. Yesterday (02/05/2025) at around 6:30 PM GST, I attempted to create a Work Order, but I have been unable to do so since then. Please find the attached image
    • Accessing shared mailboxes through Trident (Windows)

      Hi, I have a created a couple of shared mailboxes. The mailboxes are showing up on the browser based Zoho workplace, but I cannot seem to figure out how to access my shared inboxes through Trident (Windows). Am I missing something or is this feature not
    • URGENT: ChatGPT Extension Failing With “gpt-3 Access Error” (Priority Support)

      Appreciate support reviewing this urgently. I am a Priority Support member and need immediate clarification on a recurring issue involving the ChatGPT extensions inside Zoho Desk. Both extensions — including the version created and published by Zoho —
    • Zoho Desk iOS update: Custom buttons, follow/ unfollow option on tickets

      Hello everyone! In the most recent Zoho Desk iOS app update, we have brought in support to access the custom buttons configured on web app(desk.zoho.com). Using custom buttons you can seamlessly execute predefined actions directly from their mobile devices,
    • Zoho pdf suit

      Pl. design products with following feature: 1. Please add all features given in Ilovepdf website to work on pdf files. It is mandatory to use pdf in court work. 2. Courts have prescribed New Times Roman, pl. add this font as well 3. Indexing, signature
    • Zoho Not Working

      Today Zoho not wokring
    • Dynamically autofill fields with URL parameters

      I have a zoho form embedded in my organization's WP website. Our users find their account with a search tool, and then can select to open this page with the embedded form. The URL of the page holds the parameter that I need, but I cannot figure out how
    • User Automation: User based workflow rules & webhooks

      User management is an undeniable part of project management and requires adequate monitoring. As teams grow and projects multiply, manual coordination for updating users & permissions becomes difficult and can give way to errors. User automation in Zoho
    • Integrate Projects for Desk KB article release tasks

      Could you please look into the possibility of integrating project tasks for Zoho Desk article release processes? We are looking for an internal integration between Zoho Projects and Zoho Desk's KB article drafting, reviewing and releasing tasks. We could
    • Issue in Annual Leave

      We created a policy to credit 21 days at the Start of the Year An employee has taken 16 days of leaves thought the year, so we expect to see 5 Leaves remaining right? But Zoho People is Showing 12 Days of Leave Balance Available If we check the Leave
    • Use the searchBy parameter to find user by email address

      I'm trying to find a user is Zoho Desk via the Api. In the documentation I see that there is the possibility to add a searchBy parameter in the request. But I can't find how the search values should be formatted. I've tried multiple things and get either
    • Zoho CRM Community Digest - September 2025 | Part 2

      Hello Everyone! Mid-September vibes: fresh tips, smart hacks, and practical Zoho CRM updates all in one place. Let’s dive in. Product Updates: The All-New Address Field! The new Address field type makes it easier to capture complete addresses in one structured
    • Zoho Vault API: Create new Secrets

      Hello, I attempt to Post Secrets to the vault, since the encrypted entries are almost impossible to decrypt, since there is no documentation on how to decrypt them. Like with the lack of documentation on how to descrypt, there are missing information regarding on how to create new secrets/post secrets. Source: https://www.zoho.com/vault/api/#create-a-new-secret When I try to send JSON Informationen as a POST-Request I only receive the error message: {     "operation": {         "result": {             "error_code": "",
    • CRM and Finance Tab - Add Invoice "Subject " Column

      When On a contact in CRM, and you click the Zoho Finace tab, how can I put in the invoice subject line? Or even a custom field for this.  We need to see what that invoice is for, without opening it.   If we have tons of invoices we need a way to quick
    • Collections Management: #4 Before, During & After Payment Processing

      "Mark, I think the payment link isn't working. Can you send it again?" Staring at a message, Mark got on his phone. This was the third time the same customer had asked him that week. A few minutes later, another message came, "Hey, the invoice total seems
    • Account name not populating when importing contacts

      When importing a csv file to add contacts the account name is blank? Every other filed gets mapped and imported correctly, i.e contact name, phone number. However not the account name which I have mapped to "company" field in my csv file
    • Suggestion to improve zoho writer

      I am using your product, I believe it is very useful, however, i was writing a note and I needed to draw an arrow in different angles to explain a point and I couldn't. it would be helpful, to add draw functions to the zoho writer. thanks
    • webhook basic authentication

      II want to use a webhook to send out a SMS. Unfortunately Twilio does not use an authToken but basic authentication. I created the webhook as POST and get this url: https://{username}:{password}@api.twilio.com/2010-04-01/Accounts/{account}/Messages?body=<BODY>&to=+155555555&from=+1555555555
    • Managing functions

      Can someone let me know if there are any plans to improve the features for managing functions in CRM? I have lots of functions and finding them is hard. The search only works on the function name and the filter only works on function type. I have created
    • Good news! Calendar in Zoho CRM gets a face lift

      Dear Customers, We are delighted to unveil the revamped calendar UI in Zoho CRM. With a complete visual overhaul aligned with CRM for Everyone, the calendar now offers a more intuitive and flexible scheduling experience. What’s new? Distinguish activities
    • Custom function return type

      Hi, How do I create a custom deluge function in Zoho CRM that returns a string? e.g. Setup->Workflow->Custom Functions->Configure->Write own During create or edit of the function I don't see a way to change the default 'void' to anything else. Adding
    • Issue with Hour Calculation in Zoho People Attendance Module

      I have noticed an issue in the attendance regularization feature of Zoho People. When trying to regularize past dates, the total working hours are not calculated correctly. For example, if I enter a check-in and check-out time for a previous day, the
    • Push Notification for New Bookings in Zoho Bookings App

      when a someone schedules an appointment through the booking page, is there any option to receive a push notification in the mobile app?
    • Next Page