How to create a web form | Zoho Forms

Creating your first web form in Zoho Forms

How to create a form

This walkthrough is to help you get started with creating a form using Zoho Forms. Follow the simple step-by-step instructions given below to build forms  that perfectly match your requirements.

Creating a new account   

To build a form using Zoho Forms, you must first create an account in Zoho Forms. To create an account in Zoho Forms,
  1. Go to https://www.zoho.com/forms/signup.html .

  2. Enter your details, and click SIGN UP FOR FREE if you agree to the Terms of Service and Privacy Policy. 

  3. Alternatively, you can sign in using your Google, Facebook, LinkedIn, or Office 365 account.

Sign Up to Zoho Forms

Form Builder Language

The form builder supports the following languages in the web version.

S.No
Supported Form Builder Language
(web version)
1
English
2
Chinese (Simplified) 
3
Dutch
4
German
5
Spanish
6
French
7
Portuguese
8
Japanese
9
Italian

Our mobile app supports the following Form Builder languages.

S.No
Supported Form Builder Language
(mobile app)
1
English
2
Chinese (Simplified) 
3
Dutch
4
German
5
Spanish
6
French
7
Portuguese
8
Indonesian
9
Russian
10
Japanese
11
Hindi


To change your default language, 

  1. In the form builder, click your profile picture in the top right and click  My Account .
  2. Under  Personal Information , change the Language and Country according to your preference and save your settings.
The form builder will now be available in your preferred language. Learn more about changing your form builder language.
Language and country
Note: The default phone language will also be the app language in the Zoho Forms Mobile App. 

Building a new form    

You can either build a new form from scratch or use the pre-built form templates available.

Creating a form from scratch   

  1. If you are creating your first form in Zoho Forms, click Let's Get Started under the Forms tab.

    Create a form from scratch

  2. You can either choose to create a form from scratch under the Create From Scratch tab or use pre-built form templates under the Use Templates tab and customize the form to your liking.
    If the purpose of your form is to build a form to automate adding data from the form entries to your Zoho CRM account, you can choose to create a form integrated with Zoho CRM under the CREATE CRM FORM tab. Learn more about creating CRM Forms.
  3. If you choose to create a form from scratch, you can select the Form Type to be either Standard (Displays multiple fields on a page) or Card (Displays one field on a page).
  4. Give a name to your form in Form Title

    Create a form from scratch

  5. Click CreateYou can start building your form in the form builder.

Creating a form using templates   

Using templates

Form Templates serve as a convenient starting point for new users of Zoho Forms seeking a pre-designed form that either aligns closely with their needs or simply appeals to them visually, without starting from scratch. Selecting a template streamlines the form-building process, making it more intuitive and time-efficient.
Numerous pre-built form templates across various categories are available in Zoho Forms to make your job easier. You can use these templates directly or customize them to meet your requirements and share your forms instantly.

To use a form template,

  1. Click New Form in the top-right corner of your screen.

  2. Under FORM TEMPLATES, you can view the list of pre-built form templates on the left.

    Create a form using templates

  3. You can search for your required template and select it.

  4. Click Use this template in the top-right corner.

The template will open in your form builder, where you can modify, add, or delete fields, as well as change the theme as per your requirements.

Modifying form properties   

You can change your form's title and description, and set the position of the field labels in your form. To do so, navigate to the top of the form in the builder screen and click the title of your form. The Form Properties pane will appear on the right. This panel will be displayed by default if you haven't added any field in your form yet.



In the Form Properties,  you can modify the following:
  1. Form title : You can modify the title of your form here. By default, the Form title will be displayed in the live form. If you wish to hide the title, navigate to Settings > General > Basic Settings > Form Header and select the  Hide option.
  2. Description : You can add or modify the description of your form that will be displayed under the form title.  You can include information such as instructions, and special notes in the description.
  3. Label Placement : Label denotes the name of a field. For example: Single Line, Multi Line, Number, etc . You can adjust the position of the label to be in the Top, Left or Right of the fields in your form. The selected label position will be applied to all the fields added to your form.
    Field Label placement
    If you set the label placement to Top, you can choose whether the field instructions in your form should be aligned at the top or bottom of the field input box.
                        Instruction placemen

Form Nickname

Under Form Nickname, you can provide an alternate name to a form for your reference and usage. This name will appear in your form builder as well as in the My Forms listing. It will be visible only to the form owner and to the users with the Modify Form permission. Other users and respondents will see only the Form Title.
For example, if you have multiple forms with the same name, you can give a nickname to each form for easier identification.

Adding fields to your form   

Different types of fields available in Zoho Forms will be listed under the Basic Fields and Advanced Fields on the left side of your form builder.

Add fields to a form

To add a field to your form,

  1. You can either click a field from the Basic Fields / Advanced Fields or drag and drop the field on your form. Learn more about the field types in Zoho Forms.

  2. You can re-arrange the fields in your form by clicking and dragging them up or down. You can also duplicate a field along with its properties.

  3. You can modify the properties of the fields added under Properties of the respective fields and click Save.

    Field Properties

  4. By default, a Submit button will be added at the bottom of your live form.

    You can customize the appearance of your form as required or use suitable pre-designed themes available in Zoho Forms.

    Limit on the number of fields in a form

    You can add a maximum of 1200 fields to a form. Form fields with multiple elements will be counted based on the number of field elements.

    For example, the field count is taken as follows:

    • An  Email field counts as 1.
    • Phone field with Country Code counts as 2.
    • Dropdown field with grouped choices counts as 2.
    • Each element in the  Name and  Address fields counts as a distinct field element.
    • Each question in the  Matrix Choice field counts as a distinct field element.
Note : Please do not collect passwords or CVV using Zoho Forms, as it is against our Privacy Policy. Learn more

Previewing your form   

After building your form, you can see a preview of how your live form will appear. To do so, click the Preview icon    in the top-right corner to the left of the Access Form button. A preview of your form will open up where you can see  how the theme will look on your desktop, tablet, and mobile before applying it to the form. You can switch to the other themes in the right panel and preview them on desktop, mobile, and tablet to find the one that best suits your needs. You can also click the Access Form button to view how your form would look to your respondents.
You can also access your live form by clicking your form's name under the Forms tab, as shown below:

Preview your form

Check out the how-tos on getting started with Zoho Forms.

You can further beautify your form with our fully customizable theme builder .

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