Product Updates in Zoho Workplace applications | February 2026

Product Updates in Zoho Workplace applications | February 2026

Hello Workplace Community,

Let’s take a look at the new features and enhancements that went live across all Workplace applications for the month of February.

Zoho Mail 

Organize Personal Notes with Collections

You can now create collections under My Personal Notes, making it easier to organize and manage your personal notes.
Learn How

Shared Mailbox updates

  1. You can now open emails in a new window using the Open in new Window option, allowing you to view messages separately while continuing to work in your mailbox.
  2. Bulk select emails and assign them to users, making it easier to manage and allocate emails to the right person.

Manage Tags and Folder in Mail iOS app

The Zoho Mail iOS app now lets you manage folders and tags more easily, helping you organize and find your emails more efficiently.

External Recipient Warning in Mail Compose

A warning message will now appear when an external email address is added to the recipient field in email Composer. This alert helps you quickly identify emails being sent outside the organization and review the content before sending.

Expanded IPv4 subnet mask range for Email Routing

The subnet IP mask range for IPv4 under Email Routing - Inbound Gateway in the Zoho Mail Admin Console has been expanded from /16-/32 to /10-/32. This allows admins to configure broader IP ranges, making it easier to manage larger network environments.

Enhanced quick access to search across Admin Reports

Quick Access has been upgraded to include widget search, in addition to viewing reports.

Internal sorting now available for key Admin Reports

You can now sort the fields such as domain created date, policy expires on, total emails, total archived, maximum size, and unread emails in ascending or descending order for better clarity.

Protocol Reports enhancement: Download POP and IMAP usage details

Now you can download the POP and IMAP usage details of a specific user from the Protocol Reports. You can also view the original email message directly from the reports page without switching between tabs.

Zoho Calendar

Customize your calendar interface with font settings

You can now personalize your Zoho Calendar interface by choosing your preferred font style, making it easier to view the calendar interface according to your preference.
Try Now

Switch to familiar keyboard shortcuts instantly

Navigate Zoho Calendar faster with keyboard shortcut presets. Choose presets based on Google Calendar or Outlook shortcuts, or custom shortcuts tailored to your needs.

Zoho Cliq

Connect MCP server to Zoho Cliq

Connect any MCP-compatible AI agent (Claude, Cursor, Windsurf, and more) directly to your Zoho Cliq workspace. Send messages, schedule reminders, manage channels, and run threaded discussions, all through natural language prompts, no manual clicks needed. 

Zoho Connect

Label users for easy identification

Add labels to users to identify roles easily, teams, or groups. Labels make it easier to manage users and target communication more effectively.

Zoho Sheet

New ways to build and style your charts!

From dynamic data sources to detailed styling options, the latest version offers more flexibility to create charts the way that works for you.

Trident for Zoho Workplace

View complete technical email details

For those who need deeper visibility into email metadata, headers, and authentication details, the new Show Original option displays the complete technical breakdown of all your emails. (Available on Mac and Windows)

Integrate with leading AI solutions

Organization admins can now configure Bring Your Own Key (BYOK) in the Zoho Mail web app to integrate Trident with leading AI solutions such as OpenAI, Cohere, Google AI Studio, and Anthropic for organization members to summarize emails, rephrase email content, and generate email replies. (Available on Mac and Windows)

Note: BYOK is currently supported only in IN DC. It'll be supported in other DCs in future updates. 

Upload huge attachments to emails

Previously, email attachments in Trident were limited to a maximum size of 40 MB. With this update, users can upload huge attachments and share them with recipients as links. Attachment size limits vary by plan and can go up to 1 GB with Mail Premium and Workplace Professional plans. (Available on Windows only)

Create calendar events from emails

In addition to creating calendar events from selected text in an email, you can now also convert an entire email into a calendar event. The email’s subject will automatically become the event title, the email content will be used as the event description, and all email recipients—including yourself—will be added as attendees. (Available on Mac and Windows)

Know when you’re speaking on mute

Don’t wait for others to say “you’re on mute” during calls and meetings. Trident now notifies users when they speak with their microphone muted so they can instantly turn on the microphone without any disruptions. (Available on Windows only)

Connect with customers using Zoho Voice integration

You can now easily manage business calls with the Zoho Voice dial pad in Trident. With your own virtual business phone number, you can make and receive calls and contact your customers on their landlines or mobile phones directly.

With multi-channel connectivity, you can send international SMS to over 100 countries and receive messages just like you would on your phone. You can also enjoy unlimited call plans in 14 countries, including the U.S., Canada, the UK, the Netherlands, Belgium, and more—helping your business grow while keeping telephony costs low.

Zoho Voice is currently available in the US and EU DCs. Support for other DCs will be available in future updates. (Available on Mac and Windows)

Look up emails by subject

A new right-click action, “List Emails With This subject,” lets you quickly find all emails that share the same subject line. It’s a faster way to track related messages and stay organized. (Available on Mac and Windows)

Zoho WorkDrive

Customize File Listings: Add Columns and Sort Your Way

WorkDrive now lets you customize your file listing view by adding multiple columns and sorting files based on your preference. Choose the information you want to see, such as file owner, last modified date, file size, or type, and arrange it in a way that works best for you.

Whether you are scanning large folders or comparing multiple files, customized listings help you view relevant details faster and stay organized. Column customization is supported in List and Compact views, giving you a cleaner and more structured way to manage files every day.

Zoho Writer

Vertical center content on documents

You can now position your document's content between the top and bottom margins of your document's page.

Zoho Vault

Accessibility controls in Zoho Vault

Zoho Vault now offers new accessibility features designed to make the platform more inclusive and user-friendly. Built in accordance with the Web Content Accessibility Guidelines (WCAG) and the Web Accessibility Initiative (WAI) standards, these improvements ensure a better experience for all users.


      • Sticky Posts

      • Product Updates in Zoho Workplace applications | February 2026

        Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications for the month of February. Zoho Mail Organize Personal Notes with Collections You can now create collections under My Personal

      • Product Updates in Zoho Workplace applications | January 2026

        Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications for the month of January. Zoho Mail Zoho People Notifications preview in Zoho Mail Notification emails from Zoho People

      • Product Updates in Zoho Workplace applications | December 2025

        Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this December. Zoho Mail Block emails without notifying the sender Block emails without sending a rejection notification

      • Product Updates in Zoho Workplace applications | November 2025

        Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this November. Zoho Mail Format comments easily using Slash Commands With Slash commands, you can easily format text, insert

      • Product Updates in Zoho Workplace applications | October 2025

        Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this October. Zoho Mail Create Signature from Compose window You can now effortlessly create a Signature using the Create

        • Recent Topics

        • Pro rata holiday allowance for variable part time employees

          We have some part time staff who work variable hours and their holiday allowance is based on pro rata system. In Zoho people is there any way to calculate their holiday allowance based on actual hours worked? I.e. worker is entitled to a pro-rata amount of 5.6 weeks holiday, which is equivalent to 12.07% of hours worked over a year. So part time staff's holiday is accrued at a rate of 12.07% per hour worked. Thanks

        • Introducing SlyteUI : From Idea to a Working Interface in Minutes

          Hello everyone! Are you spending hours building basic UIs? Does even the smallest customization feel like a major task? CRM customization should feel intuitive and straightforward, not time consuming or exhausting. SlyteUI makes this possible by simplifying

        • Trying to validate user's age through DoB

          We have a form where a user enters their birthdate. We'd like a rule that counts whether the user is over or under 25 years of age. This amounts to 9125 days elapsed between today and an easy way to do this would be to use conditional rule Is Before [x]

        • Invoice date is incorrect

          I'm trying to pull a report of Sales Orders and filter by Invoice Date. (ex: all of 2025) Unfortunately, the filter still returns lots of SO's from other years including 2026 which would be impossible to have an invoice in 2025 from a 2026 order. It's

        • Query on Tracking Visitor Activity with Zoho Forms & SalesIQ

          I have a query regarding Zoho Forms, Zoho SalesIQ, and Zoho CRM. I have embedded a Zoho Forms form on my website, and I’m trying to understand if it’s possible to capture a user’s website activity (such as pages visited, visit count, etc.) when they submit

        • Understanding tasks

          So we have a module linked to contacts called Equipment and that in turn has a related module called service calls. Often on a service call we want add a task but we are not able. I think it needs a link to the contact. WE therefore tried to add tasks

        • How to transfer files from Creator file upload fields to CRM file upload fields

          This article describes how to transfer files from Zoho Creator file upload fields to Zoho CRM file upload fields. I'm posting it here because the current documentation does not fully and accurately describe how to do this with certain file types (PDF,

        • Add Comprehensive Accessibility Features to Zoho Writer

          Hello Zoho Writer Team, We hope you are doing well. We would like to submit a feature request to enhance Zoho Writer with a full set of accessibility tools, similar to the accessibility options already available in the Zoho Desk agent interface. 🚧 Current

        • ¿Puedo migrar mi sitio desde WordPress a Zoho? ¿Zoho admite herramientas con código personalizado?

          ¡Hola comunidad! Estoy evaluando la posibilidad de migrar mi sitio web https://calculadoradenotas.cl/ desde WordPress a una solución Zoho, y tengo algunas dudas técnicas que espero puedan aclararme. Mi sitio no es solo informativo: es una herramienta

        • Make Task ID and Issue ID columns filterable like all other columns

          Hello Zoho Projects Team, We hope you are doing well. We would like to submit a feature request regarding the Task ID and Issue ID columns in Zoho Projects list views. Current Limitation: As of now, in both the Tasks and Issues modules, almost every visible

        • Improve Back Navigation (X Button) Inside Nested Milestones, Task Lists, Tasks, and Issues

          Hi Zoho Projects Team, We would like to request an improvement to the X / close button navigation behavior inside milestones. Currently, the milestone area behaves as a nested hierarchy (tree structure): Project → Milestone → Task List → Task So when

        • Add a way to connect Log360 Cloud logs with Zoho analytics

          Hi, Several month ago Log360 Cloud was added to zoho one - and this is great. But as far as I see there is no prebuilt way to connect Zoho analytics to the logs we have in Log360 Cloud. Please add a prebuilt connection like we have for so many other zoho

        • Extend GitHub Commit Integration to Tasks in Zoho Projects

          Hello Zoho Projects Team, We hope you are doing well. We would like to submit a feature request regarding the current GitHub integration in Zoho Projects, specifically the ability to link commit information. Current Limitation: As of now, Zoho Projects

        • Enable Screen Recording in Zoho WorkDrive Mobile Apps (Android & iOS)

          Hi Zoho WorkDrive Team, How are you? We are enthusiastic Zoho One users and rely heavily on Zoho WorkDrive for internal collaboration and content sharing. The screen-recording feature in the WorkDrive web app (similar to Loom) is extremely useful- however,

        • Zoho Project - Total Forecasted Hours

          Does anyone know an easy way to get a total of all the forecasted hours across the portfolio? I'm aware trying to create a custom report that can generate this figure for each task and the total up but the completion percentage doesn't seem to come back

        • Bank Fees - Allow User to Choose Expense Account

          Bank fees from Customer Payments can only be debited against the system Bank Fees account due to hard-coding. The user should be able to select which expense account those fees are debited against. The use case is pretty straightforward. A business like

        • Attendance Kiosk Mode for all Employees

          Is it possible to assign a tablet (ios/android) so that all employees can check in or out using a simple QR code? If not would it be possible to integrate attendance with a web app that also has a tablet app that works in kiosk mode? If yes can anyone recommend such an app?

        • How can we get payment status updates for payment links in Zoho Books using webhooks?

          When we create and share a payment link in Zoho Books, is there a way to know when the payment is updated? Can we use webhooks to get real-time updates for payment link status instead of checking manually?

        • Update to CRM Custom Buttons: Collect Users' Location

          Hello everyone! Buttons in Zoho CRM allow you to extend the default CRM capabilities for your bespoke business needs. It provides the flexibility to connect to any third-party application to perform necessary actions. Wouldn't it be better, if those buttons

        • Introducing note actions and dynamic visibility in Kiosk Studio

          Hello all, We are introducing enhancements to Kiosk Studio that will improve the product scope and meet your custom needs more precisely. What's new? Add notes as Actions: You can add notes to CRM records as kiosk Actions, as well as insert merge fields

        • CRM x WorkDrive: We're rolling out the WorkDrive-powered file storage experience for existing users

          Release plan: Gradual rollout to customers without file storage add-ons, in this order: 1. Standalone CRM 2. CRM Plus and Zoho One DCs: All | Editions: All Available now for: - Standalone CRM accounts in Free and Standard editions without file storage

        • Challenges with data consistency when integrating Zoho with other systems

          In setups where Zoho (CRM/Inventory) is connected with external systems like eCommerce platforms, maintaining consistent and reliable data across systems can be challenging. Some common issues that tend to come up: Product data mismatches (variants, pricing

        • Logging Calls not working

          For some reason, logging calls is not working anymore. Description of problem: On a Lead's record, in the "Open Activities" block, clicked on "Add New" Clicked on "Call", clicked on "Log a call" Nothing happens. If I click on "Schedule a call" nothings

        • Announcing Zoho Sheet desktop app for macOS and Windows (Beta)

          Hello Sheet users, We know you’ve been waiting for this one. It has always been the top priority on our roadmap to provide a single native desktop app for macOS and Windows that works both online and offline. Today, we are excited to announce that the

        • Zoho Mail Android app update: UI revamp

          Hello everyone! We are excited to share that the first phase of the Zoho Mail Android UI revamp is now live. In this update, we have redesigned navigation bar at the bottom to quickly access the Email, Calendar, Contacts, and Settings modules. Also, the

        • Records Per Page

          Can we get max number of records per page increased from 100 to 250 and 500 please? Or alternatively allow us to use the Zoho Sheet View for all records and not just the max 100 showing on the page? thanks.

        • This campain is on hold

          Trying to start a Zoho Campaign for our company but the error message when we try to send it out it this: This campaign is on hold Our compliance team needs additional information about your sender domain address. They'll reach out to you shortly via

        • Blueprint transitions on locked records

          We use the ability to automatically lock records (quotes, sales orders, etc.) based on criteria, such as stage. For instance, if a quote has been sent to a client, the quote is then locked for further edits. Our ideal quote stage process is: Draft>Sent>Won.

        • Whatsapp Limitation Questions

          Good day, I would like to find out about the functionality or possibility of all the below points within the Zoho/WhatsApp integration. Will WhatsApp buttons ever be possible in the future? Will WhatsApp Re-directs to different users be possible based

        • Sales Ordes removes TAX at random for some or all prodcuts, even after creating it

          Hi at Zoho CRM, in the Sales Orders section, when Creating, Cloning or editing any Sales Orders the TAX of one or all products gets "unchecked" at random. All of our products ALWAYS must have the same TAX selected automatically. At least it used to be

        • Turning off self view in Zoho Meeting

          Hi Is it possible to turn off/hide self view in meetings?  Cant see any options for it. Thanks

        • CRM to Desk Contact Sync Issues?

          Hello, I noticed none of the contact changes in CRM are being transferred over to Desk. Anyone else experiencing this? I checked the sync history in desk and it confirms it - it doesn't show "X Contacts Synced" like it normally does.

        • Please add Deluge code editing for Forms

          Assuming Forms is built on the same codebase as Creator, etc., it would be wonderful to be able to edit form code, cut and paste form elements across different forms, share code with other users, and so on.

        • Is there any workaround or method to restrict user login to a particular device

          Hi, I want to restrict my CRM user from accessing the Zoho CRM/Zoho One application to the company provided devices only. As far as I have explored there is no direct way to do this. Is there any workarounds that will allow me to do this. I want to ensure

        • Email from CRM being Blocked or Marked as Spam by Google (and maybe more)

          In the past 24 hours we’ve noticed that emails sent via Zoho CRM are being blocked or flagged as phishing, particularly by Google. The issue seems to occur specifically when emails contain links. URLs like www.domain.com or www.example.com are automatically

        • All new Address Field in Zoho CRM: maintain structured and accurate address inputs

          Availability Update: 29 September 2025: It's currently available for all new sign-ups and for existing Zoho CRM orgs which are in the Professional edition exclusively for IN DC users. 2 March 2026: Available to users in all DCs except US and EU DC. 24

        • Zoho Tables - Form default entry

          How so I set a form field to be populated with an entry from another table? I created a view on my source table limiting the results to just the one thing I want to see. When adding a Client via my Add Client form, I want the Client Type field to already

        • Payment Card or Identity form-fill from Vault?

          Hello! I'm working on replacing Bitwarden with Vault and one issue I've run into is that I can't find any option to fill address and payment forms from Payment Card or Identity info that has been saved in Vault. Is there a way to do this? Is it a planned

        • Introducing Bin Locations In Zoho Inventory

          Hello users, We are excited to let you know that your wait for the Bin Locations feature has now come to an end! Yes, you heard us right! We are here to introduce the much-awaited Bin Locations now in Zoho Inventory. But before we dive into the feature

        • Add Actionable “Smart Commits” for GitHub Integration

          Hi Zoho Projects Team, I am submitting a feature request to introduce Smart Commits support for the GitHub integration in Zoho Projects. The Current Limitation: Currently, Zoho Projects offers a "passive" integration. Including a Task ID in a commit message

        • Next Page