Community Facilities: Creating Amazing Appointment Scheduling Sites

Community Facilities: Creating Amazing Appointment Scheduling Sites

Having an appointment scheduling site for community facilities can help the administration of the community easily maintain scheduling and make the process of booking slots an effortless experience for the members of the community.

It can only be seen as a part of the community if it is designed in the right way. Since the goals and objectives are different when compared to other establishments, we need to make it fit the role it is supposed to take.

This is important as creating a fantastic appointment booking site will help the members of the community feel that it is a part of the experience of living in that community, which in turn will contribute to their happiness even if it does so only in a small way.



In this guide, we will show you how to do so without having to put much effort and time in the same, with the help of the tools offered by Zoho Bookings.


Do you really need an attractive appointment scheduling site for your company?

It is important that you present your brand in an attractive way as much as possible when operating a company so that you do not only attract your current customers, but also help them transform into new customers.

Today, an alluring online experience among small businesses is underestimated in many respects because this is relatively a new concept. This familiarity also gives the user a sense of coherence and authenticity in today's internet based environment while booking sites.

It is important, therefore, for you to create your reservation page properly so that you can provide your clients with both an simple and attractive online experience.


Certain rules and guidelines need to be followed while doing this. But why?

Unlike other industries, appointment scheduling sites for a community facility does not need to advertise the same for any reason. Since this is a space that the people of a community already know about, the site should be targeted towards providing everything that the people need to know about before booking a slot.

You should also be able to provide a clear picture of the facility so that there is complete transparency in the site and the people know what they are looking into. At the same time, you shouldn’t design it in such a way that it is there just for the sake of being there.

As always with every industry, there are some elements in your booking page that need to be designed in a certain way so that you look adapted and up to date with what you represent. Of course, it is not mandatory to follow these but it will be better if you do because it will positively add to the experience of being a part of that community.

Be it Classrooms, Professional Consultation, Business Consultants or anything else for that matter, having an attractive and good-looking appointment scheduling website can only work wonders for your business.

This guide gives an overview of what you need to know when designing your scheduling appointment page in your industry. If you need directions covering every step of the process, we have a guide made for that very purpose.


All right, so, how should you go about making an appointment scheduling site?



Your booking page is highly dependent on communicating information, so reading the graphics and text on your site will be simple for your clients.

Without too much effort, every item on this page should be easy to see. You can help the viewers grasp the layout of the booking page by making it simple and visually appealing. Fortunately, we have done most of it for you already!

About the second section, we will teach you how to make it amazing without too much effort.


The best place to start is your background image.

Try to imagine how to look at the end of your booking page, before we continue with this. In addition, go and check out other sites and pages in this area. If you observe closely, you will find that most of them have white as the base color above which much of the text is displayed. Moreover, white on the pages would also be the most dominant colour.

This is because white is the simplest color on top of the text and the calmest and most neutral color of all. This helps us to maintain the reader's attention to the text rather than to the design, while complementing it at the same time (which is what we want on our page).

Remember that if you want to go with an image-based backdrop instead of a solid color, consider using an image that has plenty of white surrounding the picture for the reasons we have just been talking about.

Now that we have established white as one of the primary colors that we will be using in the color scheme, we need to pick another color that can be used along with white. The downside of a color scheme using white is that virtually any color can be used in combination with it. Since so many colors are available to choose from, how do we choose the second color for our scheme? You will need to take a look at other websites and other establishments like your booking pages for this.

Choose a color that you think would suit your company in the appropriate way after referring to them.
Taking the combination of these two colors into account, try searching for a background image that combines both very well.

This is because when this color scheme is used extensively on all elements of your booking page it offers a very professional and attractive look to your booking page. The exception is that if you already have a website that uses a certain color scheme it will be better to go with that because it will offer a much more complete look to the website and the booking page.

You can also use images that are owned by your company for its use. If not, you can search for pictures for pictures sold for this very purpose from websites such as Shutterstock and 123rf or you can also search for royalty-free images from other sources.

Make sure that the image you choose is not cluttered with topics, so you can clearly see the text on the booking page that will come over it. If, in addition to the default logo on the website, you need to change any image, such as adding your company logo to it, please bear in mind that you need to use software such as Canva or specialized tools such as Photoshop for that.

Now that you have finalized your background image, let us go over next color customization.


What about the other things on your site, then?

We stated that the color scheme used should be extended to other elements on the website, too. This is so that we can ensure the meaning when it comes to graphic design, and the elements go well with each other.

When applying the same for the text and clicking, make sure the right color that corresponds with the underlying background color is applied. For example, if the background color on the page where the text is filled is white, then the text color should be the other color you have selected in your color scheme.

This is done so that you can guarantee that your customers can clearly see the text on your booking page without having to strain their eyes to read this. In addition, you can always ensure that your company logo used on your booking page also fits well with the background, for the same reasons.

Check your page after all of these have been done by pressing the Go To button at the very end of the configuration options to see if all is as you need it to be. Based on this, you can also decide whether you need to change or modify anything you have done to the page so it looks better than ever before.


The text on your site is probably the most powerful part.

The text on your booking page primarily consists of two lines which can be used according to your needs. Although some may use this to show phrases used to advertise their product, others may use it to include detailed directions that should be taken into account when scheduling appointments.

Also, the text that should be on the website when you book the appointments with your company is really down to what you need the clients to see. You can even be imaginative about it when you want to! Make sure that your customers understand the text clearly and easily so that they are clear before booking their appointments on what they need to say.

However, editing the image would allow you to add it to the background image, if you need to view additional text other than these two lines.

For this case, make sure that the text is not added to the picture where the buttons overlap, so you can avoid the buttons on the text booking page. Keep in mind that the color of the text must complement the color that you use on the other text-based elements to make sure the page is legible and consistent.


Is that everything that you need to do? Not quite!

Look at the end of this page and see if you have achieved what you wanted. We would recommend that you keep checking your page after any edit you make so that you can make appropriate changes as you proceed with the editing process.

Overall, you should make sure that your booking page is not too cluttered, that it is visually pleasing, and that anyone who might find it is readable very easily. You should also ensure that you have all the necessary information that should be known to the customer before booking an appointment with your service.

We hope that this guide has helped you! If in case you have any questions regarding this guide, let us know in the comments below.


      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ








                                ご検討中の方

                                  • Recent Topics

                                  • Zoho Commerce - Mobile Application

                                    Does Zoho Commerce have a mobile application for customers to place an order?

                                  • Register user through Phone Number by Generating OTP

                                    In zoho commerce , I am developing website on online food store Inilialy the user get verification code to their email for registering there account for login. But I need to login using phone number by generating OTP automatically rather than verification

                                  • Unable to change sales_order status form "not_invoiced" to "invoiced"

                                    I am automating process of creating of invoice from sales_orders by consolidated sales_orders of each customer and creating a single invoice per customer every month. I am doing this in workflow schedule custom function where i create invoice by getting

                                  • Custom Buttons for Mass Actions

                                    Hello everyone, We’ve just made Custom Buttons in Zoho Recruit even more powerful! You can now create Bulk Action Buttons that let you perform actions on multiple records at once, directly from the List View. What’s new? Until now, custom buttons were

                                  • Zoho Vault Passwords

                                    Is there a way to consume Zoho Vault Manager passwords using the API? Thanks in advance.

                                  • Is the ChatGPT Assistant integration capable of recognizing WhatsApp voice messages?

                                    I was wondering: if a visitor sends me a voice message on WhatsApp, would the assistant be able to transcribe it and reply to them?

                                  • Zoho Creator to Zoho CRM Images

                                    Right now, I am trying to setup a Notes form within Zoho Creator. This Notes will note the Note section under Accounts > Selected Account. Right now, I use Zoho Flow to push the notes and it works just fine, with text only. Images do not get sent (there

                                  • 【Zoho CRM】レポート機能のアップデート

                                    ユーザーの皆さま、こんにちは。コミュニティチームの藤澤です。 今回は「Zoho CRM アップデート情報」の中から、レポート機能のアップデートをご紹介します。 目次 1. レポートのエクスポート時のレコードIDの表示について 2. 通貨項目の表示について 3. レポートの削除の監査ログへの反映について 1. レポートのエクスポート時のレコードIDの表示について これまで、レポートをエクスポートするとファイルにレコードIDが必ず含まれていました。レコードIDが識別子として役立つ場合もありますが、実際には多くの企業で参照されることはありません。

                                  • Translation in zoho bookings

                                    We cant translate zoho booking emails. The general text we can change. But what about text like: ""Here a link to join the meeting online:"" and "Add to Zoho Calendar" and "Add to Google Calendar"? No professional business have mixed languages. Its looking

                                  • Is there any way to bill one client in different currencies on different invoices?

                                    I have some customers who have their currency set as USD and most of their billing is done in USD.   However, from time to time I have a need to bill them in my base currency GBP for some specific invoices, but there seems to be no way of doing this that I can see. The only workaround that I can see is to create two client records for the same client, one for USD billing and one for GBP billing, but this is not an ideal situation. Is it likely that the (hopefully!) soon to arrive multi-currency support

                                  • API name for all fields in Zoho Project (Standard or custom)

                                    Hi! I struggle to find easily all API name of all field in Zoho Project to build my API rest with other services. We can find them very fast in CRM but not in PRoject.   Could you share a function to get the list of all API Name of any field of an App

                                  • Disappearing Mouse cursor in Zoho Mail / Windows 11 (Chrome + Edge)

                                    I'm seeing an issue when writing mails with the light theme with the mouse cursor being white and the document area also being white - making it nearly impossible to see the mouse cursor. I see the problem on Windows 11 under Chrome and Edge. (Yet to

                                  • Zoho Assist not rendering NinjaTrader chart properly

                                    Hi everyone. Just installed and testing Zoho Assist. I want to display my laptop' screen (Windows 11) on a monitor connected to my Mac mini. The laptop is running a stock trading program called NinjaTrader. Basically, when running, this program displays

                                  • Dropshipping Address - Does Not Show on Invoice Correctly

                                    When a dropshipping address is used for a customer, the correct ship-to address does not seem to show on the Invoice. It shows correctly on the Sales Order, Shipment Order, and Package, just not the Invoice. This is a problem, because the company being

                                  • Best way to schedule bill payments to vendors

                                    I've integrated Forte so that I can convert POs to bills and make payments to my vendors all through Books. Is there a way to schedule the bill payments as some of my vendors are net 30, net 60 and even net 90 days. If I can't get this to work, I'll have

                                  • Link(s) between Notes

                                    Hello Everyone, It would be great if links could be created between notes. Let's say we have 5 Notes A, B, C , D, E. I would like to be able to link Note A to Note B but not in other way, so no link appears in Note B linking to Note A. An so on, linking

                                  • Option to Hide Project Overview for Client Profiles

                                    In Zoho Projects, the Project Overview section is currently visible to client profiles by default. While user profiles already have the option to restrict or hide access to the project overview, the same flexibility isn’t available for client profiles.

                                  • Zoho Books | Product updates | August 2025

                                    Hello users, We’ve rolled out new features and enhancements in Zoho Books. From the right sidebar where you can manage all your widgets, to integrating Zoho Payments feeds in Zoho Books, explore the updates designed to enhance your bookkeeping experience.

                                  • Regex in Zoho Mail custom filters is not supported - but it works!

                                    I recently asked Zoho for help using regex in Zoho Mail custom filters and was told it was NOT supported. This was surprising (and frustrating) as regex in Zoho Mail certainly works, although it does have some quirks* To encourage others, here are 3 regex

                                  • Feature Request: Assign Documents to Already Entered Bills, Expenses, Invoices, etc.

                                    Hi Zoho Team, We are regular users of the Documents module in Zoho Books and appreciate its ability to keep financial records well-organized. However, we’ve noticed a limitation: There is no way to attach a document from the "Documents > Files" section

                                  • I don't see any WITHDRAWL transaction at all

                                    Hi I manually imported my bank statement to Zoho books today and I am a complete newbie. I have been reading the knowledgebase but unable to fix this. I only see "Uncategorized 91 DEPOSIT transactions". I don't see any WITHDRAWL transaction at all. Also,

                                  • Shared inbox unable to see replies

                                    Hi we are a small company me and someone else, we have a shared inbox for our sale@ and contact@ however we have this issue where by if i reply to an email or the other person reply to the email, it does not show it to them and therefore we end up replying

                                  • Kaizen #136 - Zoho CRM Widgets using ReactJS

                                    Hey there! Welcome back to yet another insightful post in our Kaizen series! In this post, let's explore how to use ReactJS for Zoho CRM widgets. We will utilize the sample widget from one of our previous posts - Geocoding Leads' Addresses in ZOHO CRM

                                  • 404 error at checkout

                                    Our customers are getting a 404 error at checkout. Anyone else with the same problem?

                                  • FONT Sizing in Notebook

                                    Hi Kishore - What is the status of adding font sizing to the application? I have several things that I have pasted directly into Notebook and the fonts are HUGE! I would like the ability to highlight them and reduce the font to a legible size. Nothing

                                  • Can managers Upload documents to their direct rapports?

                                    Admin employees have the ability to upload documents to employees' files; however, managers do not have add/manage button - is it possible for managers to upload their direct reports' documents, such as absence documents or 121 documents. Is there something

                                  • Leave balance display for next year

                                    Is there a way to not have a rollover or not limit the leave balance depending on the date. For example an employee has 10 days leave balance and wants to apply for January leave in December. They cant because the rollover doesnt show the leave balance

                                  • Please add an “Auto-Apply Unused Credits” toggle

                                    Hello — please add a simple org-level option to automatically apply unused credits (credit notes, excess payments, retainers) to new invoices and/or bills. An ON/OFF toggle with choices “invoices”, “bills”, or “both” would save lots of manual work for

                                  • Zoho Books not working/loading

                                    Hi! I haven't been able to access/load Zoho Books for the past hours. I get a time out (and it is not due to my internet connection). Could you please check this asap? Thank you!

                                  • Custom Fields with Data Types for Expense and Payments Received in Zoho Books

                                    Hi all, We are glad to present to you, the option to create Custom Fields for the Expense and Payments received modules in Zoho Books. This also comes with an icing on top of it - Yes, the custom fields can now be created with different data types. Types like Text, Number, Decimal, Amount, Auto Number and Check Box are supported as of now. Rush to the gear icon at the top right corner, select 'More Settings', choose 'Preferences' in the left pane. Click the Expense/Payment preferences where you can

                                  • [Webinar] Automate sales and presales workflows with Writer

                                    Sales involves sharing a wide range of documents with customers across the presales, sales, and post-sales stages: NDAs, quotes, invoices, sales orders, and delivery paperwork. Generating and managing these documents manually slows down the overall sales

                                  • Zoho Cliq - Incident alert (Server outage - IN DC) | August 28

                                    We've received server down alerts and are currently investigating the issue (IN DC) to find the root cause. Our team is actively working to restore normal operations at the earliest. Status: Under investigation Start time: 09:44:21 AM IST Affected location:

                                  • Claude + MCP Server + Zoho CRM Integration – AI-Powered Sales Automation

                                    Hello Zoho Community 👋 I’m excited to share a recent integration we’ve worked on at OfficehubTech: ✅ Claude + MCP Server + Zoho CRM This integration connects Zoho CRM with Claude AI through our custom MCP Server, enabling intelligent AI-driven responses

                                  • How can I see content of system generated mails from zBooks?

                                    System generated mails for offers or invices appear in the mail tab of the designated customer. How can I view the content? It also doesn't appear in zMail sent folder.

                                  • Limitations on editing a message in Cliq

                                    Hi I've checked the documentations and there's no mention of how many times a message can be edited. When trying with code, I get various numbers such as ~1000 edits or so. Please mention if there's a limit on how many times one can change a message via

                                  • Narrative 10: Assignment Rules - Streamlining Ticket Management

                                    Behind the scenes of a successful ticketing system: BTS Series Narrative 10: Assignment Rules - Streamlining Ticket Management In the complex world of customer support, a flood of incoming tickets can hit the help desk in seconds. Businesses must do more

                                  • Free webinar! Digitize recruitment and onboarding with Zoho Sign and Zoho Recruit

                                    Hello, Tired of being buried in onboarding paperwork? With the integration between Zoho Sign and Zoho Recruit, a powerful applicant tracking system, you can digitize and streamline the entire recruitment and onboarding process, all from one platform.

                                  • Custom form - Duplicate Value Present

                                    I am new to Zoho People. I create a new form on Zoho People quite simple. A date (by default the current date) and a radio button with 3 options (Yes, No, Not applicable) I defined the date as ‘No duplicate’ as only one entry by date is allowed. I added:

                                  • Zoho API connection issues

                                    Hi, Today at around 1930 GMT our application started experiencing intermittent timeouts from the Zoho API. These intermittent timeouts are not enabling our app to work properly. The API connection was working just fine before. HTTPSConnectionPool(host='www.zohoapis.com',

                                  • Query Regarding our Partnership between AIC-JKLU and Zoho

                                    Dear Zoho Team, I am writing to raise a concern on behalf of AIC-JKLU, one of Zoho’s incubator partners. Recently, our startups have been facing difficulties while trying to get themselves onboarded on Zoho through our dedicated partner link. Unfortunately,

                                  • Next Page