Tip #9: Permisos de acceso para usuarios en Zoho Projects

Tip #9: Permisos de acceso para usuarios en Zoho Projects

Tips and tricks #9 para Zoho Projects
¡Hola, comunidad!

Durante la realización de proyectos es posible que intervengan distintas partes. Incluso dentro de un mismo equipo, los integrantes pueden tener roles distintos en la realización del proyecto. En estos casos, quienes administran los proyectos pueden definir distintos perfiles para estos usuarios basados en los permisos de acceso. En el tip de esta semana, veremos qué tipos de permisos existen y cómo se pueden aplicar a estos perfiles de usuario. ¡Ah! No olvides visitar el resto de Tips and Tricks para Zoho Projects para más contenido como este.

Tip #9: Permisos de acceso para usuarios en Zoho Projects.
Si administras un proyecto, Zoho Projects te permite tener un mayor control sobre el mismo asignando perfiles de usuario con permisos de acceso personalizados. Por defecto, Zoho Projects dispone de 5 perfiles de usuario, el Administrador y otros 4 perfiles editables, que disponen de más o menos permisos:



Asimismo, puedes crear tus propios perfiles de usuario, adaptados a las necesidades del proyecto y de los equipos, y establecer permisos y restricciones. Para hacerlo, accede a Configuración > Administrar usuarios > Perfiles y roles > Perfiles, y haz clic en el botón superior derecho Agregar perfil. Durante la creación de un perfil encontrarás varias opciones de perfil y permisos. Aquí te dejo un recorrido por los mismos:

Tipo de perfil
Existen dos tipos de perfil en Zoho Projects: Perfil de usuario y Perfil de cliente. Mientras que los primeros tienen acceso a los módulos con datos internos y externos, los perfiles de cliente sólo podrán acceder a datos externos.

Permisos del portal
Estos permisos sólo están disponibles para usuarios de proyecto. Desde aquí podrás dar o denegar acceso a las distintas secciones de portal, como son los informes globales, la creación de nuevos proyectos, o la edición de plantillas de tareas, blueprints y más. Desde este enlace puedes ver qué implica dar permiso a cada una de estas secciones.




Permisos de proyecto
Los permisos de proyecto pueden darse tanto al perfil de cliente como al perfil de usuario. Desde aquí puedes controlar el acceso a varias partes del proyecto, como son los foros, páginas, eventos, etc. Puedes encontrar más información sobre este apartado aquí.

 

Permisos de módulo
Esta sección te permite establecer permisos tanto a perfiles de usuario como a perfiles de cliente. En este apartado los permisos pueden ser más específicos, de forma que, por ejemplo, unos perfiles puedan ver todas las tareas, mientras que otros sólo puedan ver las tareas relacionadas con el usuario (creadas, asignadas, seguidas, donde se le ha mencionado, o donde se le ha seleccionado):



Nota: los accesos de Agregar, Editar y Eliminar sólo estarán disponibles una vez el acceso de Ver esté activado.

Los permisos de Editar y Eliminar permiten al usuario la asignación de tareas, con dos variantes: De propiedad (el usuario puede asignarse tareas a sí mismo) o Agregadas (el usuario puede asignar tareas a otros usuarios). El apartado 'más' en algunos de los campos contiene opciones para que el usuario pueda reordenar o añadir seguidores al módulo seleccionado.

Además, dentro de las tareas existe la opción de dar permisos a nivel de campos. Esta opción se encuentra en el apartado de tarea (mostrado arriba) en el icono de la llave, y permite restringir los permisos a los campos de tu elección para el perfil de usuario que estés creando.



Estos permisos son los de Ver/Editar el campo, Sólo ver, u Ocultar (siendo esta última opción la de ocultar el campo a este perfil de usuario). Puedes encontrar toda la información relativa a estos permisos en este enlace

¡Hasta aquí el recorrido! Espero, como en cada ocasión, que este consejo os sea de utilidad. ¡Saludos!

      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ




                                ご検討中の方

                                  • Recent Topics

                                  • API name for all fields in Zoho Project (Standard or custom)

                                    Hi! I struggle to find easily all API name of all field in Zoho Project to build my API rest with other services. We can find them very fast in CRM but not in PRoject.   Could you share a function to get the list of all API Name of any field of an App
                                  • Disappearing Mouse cursor in Zoho Mail / Windows 11 (Chrome + Edge)

                                    I'm seeing an issue when writing mails with the light theme with the mouse cursor being white and the document area also being white - making it nearly impossible to see the mouse cursor. I see the problem on Windows 11 under Chrome and Edge. (Yet to
                                  • Zoho Assist not rendering NinjaTrader chart properly

                                    Hi everyone. Just installed and testing Zoho Assist. I want to display my laptop' screen (Windows 11) on a monitor connected to my Mac mini. The laptop is running a stock trading program called NinjaTrader. Basically, when running, this program displays
                                  • Link(s) between Notes

                                    Hello Everyone, It would be great if links could be created between notes. Let's say we have 5 Notes A, B, C , D, E. I would like to be able to link Note A to Note B but not in other way, so no link appears in Note B linking to Note A. An so on, linking
                                  • Zoho Books | Product updates | August 2025

                                    Hello users, We’ve rolled out new features and enhancements in Zoho Books. From the right sidebar where you can manage all your widgets, to integrating Zoho Payments feeds in Zoho Books, explore the updates designed to enhance your bookkeeping experience.
                                  • Feature Request: Assign Documents to Already Entered Bills, Expenses, Invoices, etc.

                                    Hi Zoho Team, We are regular users of the Documents module in Zoho Books and appreciate its ability to keep financial records well-organized. However, we’ve noticed a limitation: There is no way to attach a document from the "Documents > Files" section
                                  • I don't see any WITHDRAWL transaction at all

                                    Hi I manually imported my bank statement to Zoho books today and I am a complete newbie. I have been reading the knowledgebase but unable to fix this. I only see "Uncategorized 91 DEPOSIT transactions". I don't see any WITHDRAWL transaction at all. Also,
                                  • Shared inbox unable to see replies

                                    Hi we are a small company me and someone else, we have a shared inbox for our sale@ and contact@ however we have this issue where by if i reply to an email or the other person reply to the email, it does not show it to them and therefore we end up replying
                                  • 404 error at checkout

                                    Our customers are getting a 404 error at checkout. Anyone else with the same problem?
                                  • FONT Sizing in Notebook

                                    Hi Kishore - What is the status of adding font sizing to the application? I have several things that I have pasted directly into Notebook and the fonts are HUGE! I would like the ability to highlight them and reduce the font to a legible size. Nothing
                                  • Can managers Upload documents to their direct rapports?

                                    Admin employees have the ability to upload documents to employees' files; however, managers do not have add/manage button - is it possible for managers to upload their direct reports' documents, such as absence documents or 121 documents. Is there something
                                  • Leave balance display for next year

                                    Is there a way to not have a rollover or not limit the leave balance depending on the date. For example an employee has 10 days leave balance and wants to apply for January leave in December. They cant because the rollover doesnt show the leave balance
                                  • Please add an “Auto-Apply Unused Credits” toggle

                                    Hello — please add a simple org-level option to automatically apply unused credits (credit notes, excess payments, retainers) to new invoices and/or bills. An ON/OFF toggle with choices “invoices”, “bills”, or “both” would save lots of manual work for
                                  • Zoho Books not working/loading

                                    Hi! I haven't been able to access/load Zoho Books for the past hours. I get a time out (and it is not due to my internet connection). Could you please check this asap? Thank you!
                                  • Custom Fields with Data Types for Expense and Payments Received in Zoho Books

                                    Hi all, We are glad to present to you, the option to create Custom Fields for the Expense and Payments received modules in Zoho Books. This also comes with an icing on top of it - Yes, the custom fields can now be created with different data types. Types like Text, Number, Decimal, Amount, Auto Number and Check Box are supported as of now. Rush to the gear icon at the top right corner, select 'More Settings', choose 'Preferences' in the left pane. Click the Expense/Payment preferences where you can
                                  • Zoho Cliq - Incident alert (Server outage - IN DC) | August 28

                                    We've received server down alerts and are currently investigating the issue (IN DC) to find the root cause. Our team is actively working to restore normal operations at the earliest. Status: Under investigation Start time: 09:44:21 AM IST Affected location:
                                  • Claude + MCP Server + Zoho CRM Integration – AI-Powered Sales Automation

                                    Hello Zoho Community 👋 I’m excited to share a recent integration we’ve worked on at OfficehubTech: ✅ Claude + MCP Server + Zoho CRM This integration connects Zoho CRM with Claude AI through our custom MCP Server, enabling intelligent AI-driven responses
                                  • How can I see content of system generated mails from zBooks?

                                    System generated mails for offers or invices appear in the mail tab of the designated customer. How can I view the content? It also doesn't appear in zMail sent folder.
                                  • Limitations on editing a message in Cliq

                                    Hi I've checked the documentations and there's no mention of how many times a message can be edited. When trying with code, I get various numbers such as ~1000 edits or so. Please mention if there's a limit on how many times one can change a message via
                                  • Narrative 10: Assignment Rules - Streamlining Ticket Management

                                    Behind the scenes of a successful ticketing system: BTS Series Narrative 10: Assignment Rules - Streamlining Ticket Management In the complex world of customer support, a flood of incoming tickets can hit the help desk in seconds. Businesses must do more
                                  • Custom form - Duplicate Value Present

                                    I am new to Zoho People. I create a new form on Zoho People quite simple. A date (by default the current date) and a radio button with 3 options (Yes, No, Not applicable) I defined the date as ‘No duplicate’ as only one entry by date is allowed. I added:
                                  • Zoho API connection issues

                                    Hi, Today at around 1930 GMT our application started experiencing intermittent timeouts from the Zoho API. These intermittent timeouts are not enabling our app to work properly. The API connection was working just fine before. HTTPSConnectionPool(host='www.zohoapis.com',
                                  • Query Regarding our Partnership between AIC-JKLU and Zoho

                                    Dear Zoho Team, I am writing to raise a concern on behalf of AIC-JKLU, one of Zoho’s incubator partners. Recently, our startups have been facing difficulties while trying to get themselves onboarded on Zoho through our dedicated partner link. Unfortunately,
                                  • Disputed Purchase Invoices

                                    We have recently moved to Zoho Books from Sage. In Sage we were able to post a purchase/vendor invoice but mark it as on dispute. This would usually be a pricing query or if something was damaged. It would show in their ledger, so we could agree their
                                  • Getting events in the future

                                    Hi I am trying to get events in the future by calling this API Endpoint https://www.zohoapis.eu/crm/v8/Events?fields=Event_Title,Created_By,Created_Time,Start_DateTime But that gives me all events in the database. How do I make a query that returns all
                                  • Created Date/Invalid Fields

                                    Since Saturday we have suddenly had issues with our webhooks and data retrieval from CRM. Specifically how Created Date is handled. It appears there was some sort of change within CRM that broke a lot of our code that has been in place for several years.
                                  • add employees and customiz

                                    I want a Zoho software to track employees record. I logged in a demo so now I tried adding employee, first thing when I click on add employee it takes me to a page where it says add user maximum 10 users, my first doubt why users I don't want employees
                                  • Revenue Management: #9 Revenue Recognition in Media & Publishing

                                    Media & Publishing industry has evolved in recent times. It offers subscriptions, bundles digital and print access, runs sponsored content, and sometimes even sells ad spaces. If you run a media or publishing business, you will always get into a situation
                                  • Zoho CRM Community Digest - July 2025 | Part 2:

                                    Hello, Everyone! We’re closing out July with a can’t-miss highlight: Zoholics Europe 2025! Happening from September to October, it’s your chance to level up your CRM skills, covering everything from automation and CPQ to dashboards and advanced workflows.
                                  • How can I trigger a flow action only once while updating contact?

                                    Hi, we have a trigger to merge&mail file when the field YYY is filled out. For this acion I used "Create or update module entry". But unfortunately we get tens of email on a day with this merged file, because the contact is being regularly updated. The
                                  • Copy a Record Template from one Form to another

                                    I have a Creator application with several forms.  I developed a record template for one of the reports/forms but want to use most of it for another of the form/report combinations in the application. Is there a way to copy the template (code or otherwise) to another form?
                                  • Tip of the Week #70 – Create common team signatures for your shared inboxes

                                    Did you know that a small detail, such as an email signature, can make a big difference in how your brand is perceived? One simple yet smart way to enhance your team’s communication is by creating common team signatures for your shared inboxes. Instead
                                  • Enhanced data export features: XLSX format, custom character encoding, and selective record export

                                    Greetings all, Here are a few enhancements related to exporting CRM data, including the ability to export data in XLSX file format now. The Export feature under Data Administration now offers new options that expand its flexibility and enable users to
                                  • Tip #42 – How to manage data security with Privacy Settings – 'Insider Insights'

                                    Data privacy is a cornerstone of trust in remote support. Through Privacy Settings in Zoho Assist, you can set up how data is gathered, stored, and handled in your organization. These settings ensure compliance, data protection for sensitive details,
                                  • Zoho DataPrep and File Pattern configuration

                                    I'm using Zoho data prep to ingest data from One Drive into Zoho Analytics... The pipeline is super simple but I can't any way to get all the files that I need. Basically I need to bring all the files with a certain pattern and for that I'm using a regex
                                  • Introducing Dark Mode / Light Mode : A New Look For Your CRM

                                    Hello Users, We are excited to announce a highly anticipated feature - the launch of Day, Night and Auto Mode implementation in Zoho CRM's NextGen user interface! This feature is designed to provide a visually appealing and comfortable experience for
                                  • Ticketbai! en el Pais Vasco

                                    Hola a todos, En enero de 2.022 se va a implantar en el país vasco un nuevo sistema de facturación, denominado ticketbai!, ¿hay alguna previsión de realizar las adaptaciones en zoho books o zoho invoices? Ignoro la cantidad de clientes que tienen estas
                                  • Zoho CRM mobile app feature update: home page widgets, field tooltips and user image upload

                                    Hello everyone! Your business doesn't pause when you're on the move, and neither should your CRM. That's why in our latest update, we've introduced a few new features to make your mobile CRM experience smoother and more efficient. Let's take a quick look
                                  • Zoho CRM Plain Text Template: Line Breaks and Formatting Issue

                                    Hello, I'm following the instructions to create email templates in Zoho CRM, but I'm having a problem with the plain text version. https://help.zoho.com/portal/en/kb/zoho-sign/integrations/zoho-apps/zoho-crm/articles/zoho-crm-email-templates#Steps_to_create_a_custom_email_template
                                  • Optimizing Task Handling: Auto-Remove Recurrence for cancelled Tasks.

                                    Hello Everyone, A Custom function is a user-written set of code to achieve a specific requirement. Set the required conditions needed as when to trigger using the Workflow rules (be it Tasks / Project) and associate the custom function to it. Requirement:
                                  • Next Page