Meeting Rooms: Learn to Create Amazing Appointment Scheduling Sites

Meeting Rooms: Learn to Create Amazing Appointment Scheduling Sites

Meeting Rooms are not like other industries for those who want an appointment scheduling site for it. While other industries see this a part of their public face, appointment scheduling sites for meeting rooms do not have to worry about that as the people who will be viewing it will be company employees themselves.

This does not mean that you need not put effort into making the site a part of your organization. The sites for meeting rooms serve a purpose and they have to be designed in such a way that all objectives are met.

A well-designed appointment scheduling site for a meeting room will look like a part of your organization more so than anything else. This is something that can be easily achieved by Zoho Bookings.



In this guide, we will have a brief look as to how you can do that for yourself without spending too much time and effort for something as important as this.


Do you really need an attractive appointment scheduling site for your company?

Meeting rooms are not like other topics where the design of an appointment scheduling website needs more consideration and effort to be put into it. When it comes to meeting rooms, your aims and objectives should be different as compared to those of, let us say, a small business while making the appointment scheduling page.

You do not need any sort of promotion on your website because the people who come to this website trying to book the meeting room know precisely if and when they want the space. Instead, you should concentrate on providing more information about the room because it will be beneficial to people who use it from time to time.


Certain rules and guidelines need to be followed while doing this. But why?

Standards which refer to certain industries can be used in meeting rooms. That is because the goals are specific when developing the page.

While it is true that while designing text and information should have the highest priority, it does not mean you should not pay any attention to the design!

Only if the design compliments it well enough can we appreciate a good site with text. Like also in any business, there are certain elements on your booking page that need to be built to make you look tailored and up-to - date as per your needs. Be it Law Firms, Dental Clinics, Cleaning Services or any other industry for that matter, having an attractive and good-looking appointment scheduling website can only work wonders for your business.

This guide will provide an overview of what you need to know while designing your appointment scheduling page in this industry. If you need an in-depth guide covering every step of the process, we have a guide for that very purpose.


All right, so, how should you go about making an appointment scheduling site?



Since meeting room scheduling sites need optimum readability with a quick look on the eyes, this should always be in your mind because any element on the website should be simple on the eyes without undue effort from them.

They will make the style of the booking page simple to grasp by having it concise and visually appealing. Fortunately, we have many templates for you to select from which to take care of that part.

With respect to the design, we will instruct you on how to create it as appealing as possible without placing too much effort into it.


The best place to start is your background image.

The first phase in this method is to get an idea into how the booking page will feel. Again, you will get ideas from other related pages, and you have a good picture about what you need.

Although you can choose whatever color you want, we will encourage you to choose a color that makes it easier to read the text on top of it. White or near-white colors are typically the best options for this. This helps us to maintain the reader's attention on the text rather than the design, while complementing it at the same time, which is what we want on our website.

If you would rather go with a color that is darker in nature, ensure the color allows the text to be easily legible on top, which will have a contrasting color.

You may even go for a background based on the images. Try picking a image that has lots of whitish shades that dominate the photograph for the reasons we have just spoken about, if that is the option that you want to go ahead with.

For the purposes of this tutorial, let us assume you choose white as the primary color. Now that we are going to include one color in the color scheme we have defined; we have to select another color that can be used along with white.

The advantage of using a color centered on white in a color scheme is that almost every paint can be used in conjunction with it. If there are so many colors to pick from, how can we select the second one for our scheme?

We would advise you to visit your meeting room website to get an answer to this. Many companies have a color scheme that they regularly use for their websites and this is where you need to choose the hue.

Bearing in mind the combination of these two colors, try to look for a background image that very well incorporates these. That is because it provides a rather pleasant and appealing feel to your booking page as this color scheme is heavily utilized on all the elements of your booking page.

An exception to that is that if you do have a website that uses a certain color scheme, it would be easier to stick with it precisely if the organization follows the design language exclusively.

You may also use photographs which your organization owns for its usage. If not, you can look for pictures from websites such as Shutterstock and 123rf for pictures offered for this specific reason or you can even check for royalty-free pictures from other sites.

Ensure the picture you choose is not too cluttered with topics, because you can clearly see the text that will fall across it on the booking page. If you choose to change some icon in addition to the default logo on the website, such as attaching the meeting room logo to it, please bear in mind that you will need to use software such as Canva or specialized tools such as Photoshop for this reason.

Now that your background image is finalized, let us go over the color customization next.


What about the other things on your site, then?

We had already discussed that the color scheme would also be used on other elements in the page. That is such that when it comes to visual design we will ensure that the backdrop and the components go along with each other.

While adding the same for the text and the press, ensure that the correct color is added that correlates with the color underneath. For e.g, if the background color on the screen where the text is being filled is white, then the text color will be the other color you have chosen in your color scheme.

Additionally, you can also ensure that for the same purposes, the business logo used on the booking page always matches well against the background. Check out the website after you have completed both of these, by clicking on the Go To button at the very end of the customization options to test if everything is as you need it.

Based on this, you can assess further whether you need to alter or tweak something you have added to the website so it looks better than before.


The text on your site is probably the most powerful part.

The text on your booking page comprises primarily of two lines which you may use according to your needs. While some may use it to display phrases used to market their product, others may use it to give specific instructions that should be taken into consideration when booking appointments.

So, when you book the appointments with your meeting room, your text that should be on the page really comes down to what you need your clients to see. This space can also be used for any creative free advertising you need.

Ensure sure the clients comprehend the text clearly and quickly and they are confident on what they need to understand before scheduling their appointments.

Additionally, if you choose to view additional text other than these two sections, editing the picture would allow you to add it to the background document.

For this scenario, ensure you should not apply the text to the picture where the buttons will overlap, and you can avoid the buttons on the booking page covering the message. Bear in mind that the color of the document will suit the color you are using on the other text-based components to ensure that the template is legible and consistent.


Is that everything that you need to do? Not quite!

Take a look at the page at the end and see if you have achieved what you wanted to. For any update you make, we will recommend that you keep reviewing your page so that you can make further adjustments while you continue through the editing method.

Overall, you can be sure that your booking page is not too cluttered, that it is beautifully appealing, and that it is readable very clearly to anybody who may use it. You should also ensure that you provided all the relevant details that the consumer should be informed before scheduling an appointment with your meeting room.

We hope that this guide has helped you! If in case you have any questions regarding this guide, let us know in the comments below.


Image Credits:


      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ








                                ご検討中の方

                                  • Recent Topics

                                  • [ZohoDesk] Improve Status View with a new editeble kanban view

                                    A kanban view with more information about the ticket and the contact who created the ticket would be valueble. I would like to edit the fields with the ones i like to see at one glance. Like in CRM where you can edit the canvas view, i would like to edit

                                  • Adding Markdown text using Zoho Desk API into the Knowledge Base

                                    Hi Zoho Community members, We currently maintain the documentation of out company in its website. This documentation is written in markdown text format and we would like to add it in Zoho Knowledge Base. Do you know if there is REST API functionality

                                  • An Exclusive Session for Zoho Desk Users: AI in Zoho Desk

                                    A Zoho Community Learning Initiative Hello everyone! This is an announcement for Zoho Desk users and anyone exploring Zoho Desk. With every nook and corner buzzing, "AI's here, AI's there," it's the right time for us to take a closer look at how the AI

                                  • Shared values: From classroom lessons to teaching moments in customer service

                                    While the world observes Teachers’ Day on October 5, in India, we celebrate a month earlier, on September 5, to mark the birth anniversary of Dr. Sarvepalli Radhakrishnan, a great teacher, renowned scholar, educationist, and advocate for empowerment.

                                  • Export to excel stored amounts as text instead of numbers or accounting

                                    Good Afternoon, We have a quarterly billing report that we generate from our Requests. It exports to excel. However if we need to add a formula (something as simple as a sum of the column), it doesn't read the dollar amounts because the export stores

                                  • Create a list of customers who participated in specific Zoho Backstage events and send them an email via Zoho CRM

                                    How to create a list of customers who participated in specific Zoho Backstage events and send them an email via Zoho CRM? I was able to do a view in CRM based on customer that registered to an event, but I don't seems to be able to include the filter

                                  • Zoho Desk blank page

                                    1. Click Access zoho desk on https://www.zoho.com/desk/ 2. It redirects to https://desk.zoho.com/agent?action=CreatePortal and the page is blank. Edge browser Version 131.0.2903.112 (Official build) (arm64) on MacOS

                                  • I hate the new user UI with the bar on the left

                                    How can I reverse this?

                                  • Constant color of a legend value

                                    It would be nice if we can set a constant color/pattern to a value when creating a chart. We would often use the same value in different graph options and I always have to copy the color that we've set to a certain value from a previous graph to make

                                  • Question regarding import of previous deals...

                                    Good afternoon, I'm working on importing some older deal records from an external sheet into the CRM; however, when I manually click "Add New Deal" and enter the pertinent information, the deal isn't appearing when I look at the "Deals" bar on the account's

                                  • Client Script also planned for Zoho Desk?

                                    Hello there, I modified something in Zoho CRM the other day and was amazed at the possibilities offered by the "Client Script" feature in conjunction with the ZDK. You can lock any fields on the screen, edit them, you can react to various events (field

                                  • One person/cell phone to manage multiple accounts

                                    Hi. I have a personal Free account to keep my own domain/emails. Now I need to create a Business account to my company's own domain, but I have only one mobile phone number I use to everything. How do I do to manage this? Can I manage a Free domain and

                                  • Tracking KPIs, Goals etc in People

                                    How are Zoho People users tracking employee targets in People? For example, my marketing assistant has a target of "Collect 10 new customer testimonials every month". I want to record attainment for this target on a monthly basis, then add it to their

                                  • Zoho Desk: Ticket Owner Agents vs Teams

                                    Hi Zoho, We would like to explore the possibility of hiding the ‘Agents’ section within the Ticket Owner dropdown, so that we can fully utilise the ‘Teams’ dropdown when assigning tickets. This request comes from the fact that only certain agents and

                                  • Can not Use Attachment Button on Android Widget

                                    this always pops up when I touch the attach button on android widget. going to settings, there is no storage permission to be enabled. if I open the app, and access the attach feature there, I can access my storage and upload normally.

                                  • Announcing new features in Trident for Mac (1.24.0)

                                    Hello everyone! Trident for macOS (v.1.24.0) is here with interesting features and thoughtful enhancements to redefine the way you plan and manage your calendar events. Here's a quick look at what's new. Create calendar events from emails. In addition

                                  • Need Easy Way to Update Item Prices in Bulk

                                    Hello Everyone, In Zoho Books, updating selling prices is taking too much time. Right now we have to either edit items one by one or do Excel export/import. It will be very useful if Zoho gives a simple option to: Select multiple items and update prices

                                  • Vendor Master Enhancements for Faster Purchase Entry

                                    I’d like to suggest a few features that will improve accuracy and speed during purchase voucher entry: Automated Item Tax Preference in Vendor Master Add an option to define item tax preference in the vendor master. Once set, this preference should automatically

                                  • Mass Mail Statistics - Number of unsent emails

                                    How do I find out which emails were not sent?

                                  • Est-il possible d'annuler l'envoi d'un mail automatique ?

                                    Bonjour, Lorsque je refuse un candidat, il reçois un mail dans les 24h pour l'informer que sa candidature n'est pas retenue. J'ai rejeté un candidat par erreur. Savez-vous s'il possible d'annuler l'envoi de ce mail ? Merci d'avance pour votre aide.

                                  • Can't change form's original name in URL

                                    Hi all, I have been duplicating + editing forms for jobs regarding the same department to maintain formatting + styling. The issue I've not run into is because I've duplicated it from an existing form, the URL doesn't seem to want to update with the new

                                  • embed a form in an email

                                    Hello, how to embed a form in an email that populates Zoho CRM cases? I would like to send emails to a selected audience offering something. In the same email the recipients - if interested - instead of replying to can fill in a Zoho CRM form that creates

                                  • Zoho Bookings - Reserve with Google

                                    Does Zoho Bookings plan to to integrate with Reserve with Google?

                                  • How to add Zoho demo site page designs to my Zoho Sites website

                                    Hi, I would like to add the design from the following demo URLs into my current Zoho website. I have already created two new pages on my site, named “Menu2” and “Menu3.” For the “Menu2” page, I want to use the design from this demo: https://naturestjuice-demo.zohosites.com/menu

                                  • Digest Août - Un résumé de ce qui s'est passé le mois dernier sur Community

                                    Bonjour chère communauté ! Voici le résumé tant attendu de tout ce qui a marqué Zoho le mois dernier : contenus utiles, échanges inspirants et moments forts. 🎉 Découvrez Zoho Backstage 3.0 : une version repensée pour offrir encore plus de flexibilité,

                                  • Global Sets for Multi-Select pick lists

                                    When is this feature coming to Zoho CRM? It would be very useful now we have got used to having it for the normal pick lists.

                                  • Text snippet

                                    There is a nice feature in Zoho Desk called Text Snippet. It allows you to insert a bit of text anywhere in a reply that you are typing. That would be nice to have that option in Zoho CRM as well when we compose an email. Moderation Update: We agree that

                                  • Kaizen #206 - Answering your Questions | Displaying Related Purchase Orders from Zoho Books in CRM Deals using Queries

                                    Hello everyone! We're back with another post in the Kaizen series. We're grateful for the feedback we received from all of you! One of the questions we received was "I would like to see the list of Purchase Orders in Zoho Books for a Deal in CRM." We

                                  • Add Analytics function for Title case (capitalising each word in a string)

                                    At present, you can only capitalise each word in a string in Analytics during data import. It would be really useful to be able to do this with a formula column, but there is no Title Case function.

                                  • How to conditionally embed an own internal widget with parameters in an html snippet?

                                    Hello everyone, I'm trying to create a dynamic view in a page using an HTML snippet. The goal is to display different content based on a URL parameter (input.step). I have successfully managed to conditionally display different forms using the following

                                  • Introducing AI-powered Assessments & Zoho's native LLM, Zia

                                    We’ve shipped a cleaner, faster way to create assessments in Zoho Recruit. 🚀 Instead of manually building question banks or copying old templates, you can now generate ready-to-use assessments in just a few clicks, all tailored to the role you’re hiring

                                  • Where can I find rejected inbound mails and their reason for rejection

                                    Hi, I was recently made aware by a mailing list which I am subscribed to (ffmpeg-devel@ffmpeg.org) that my Zoho mail Mail account is rejecting some emails. If I look under Admin Panel > Security & Compliance > Quarantine > Incoming, the list there is

                                  • Sync more than one Workdrive

                                    Hello Please I'm facing some difficulties since some days. In my company we have many zoho accounts in different organisations. And I have to find a way to sync all these Workdrives. I spend many hours to search it on zoho Workdrive but no solution. Could someone help me ? Any idea how I can achieve it ? Thanks in advance. Regards

                                  • Zoho writer unable to merge documents to PDF with basic fonts in Hebrew or fonts from my computer

                                    I created several forms that will be merged into PDF files through Zoho Writer and I am unable to receive the PDF in the basic fonts of the Hebrew language or in the fonts I have on my computer. The writer exports to PDF an exchange font that looks very

                                  • Base Currency Adjustment Reversal

                                    Two questions surrounding the base currency adjustments (BCA). I recently ported over from QB so I need to enter the base currency adjustments. In QB, it will calculate the BCA for you at the end of the year and then reverse it at the top of the following year. Makes sense. Does Zohobooks not do this as well? I created a BCA for Dec 31, 2016 but no reversing entry was made Jan 1, 2017. Am I supposed to manually do a reversal? I'm not even allowed to post journals directly to the 'exchange gain loss'

                                  • Please implement UAE Central Bank FX rates

                                    Hello, as I understand from your knowledge base, any UAE business account created from September 15, 2018 does not have foreign exchange rates fetched automatically. This is a serious inconvenience and I am not sure why ZOHO has not looked into the ways

                                  • Unable to enable tax checkboxes

                                    Hi Zoho Commerce Support, I'm writing to report an issue I'm having with the tax settings in my Zoho Commerce store. I've created several tax rates under Settings > Taxes, but all of them appear with the checkbox disabled. When I try to enable a checkbox,

                                  • Search Records returning different values than actually present

                                    Hey! I have this following line in my deluge script: accountSearch = zoho.crm.searchRecords("Accounts","(RS_Enroll_ID:equals:" + rsid + ")",1,200,{"cvid":864868001088693817}); info "Account search size: " + accountSearch.size(); listOfAccounts = zoho.crm.searchRecords("Accounts","(RS_Enroll_ID:equals:"

                                  • Making digital signatures accessible to all: Introducing accessibility controls in Zoho Sign

                                    Hi there! At Zoho Sign, we are committed to building an inclusive digital experience for all our users. As part of our ongoing efforts to align with Web Content Accessibility Guidelines (WCAG), we’re updating the application with support that will go

                                  • Super Admin Access to All Courses and Spaces in Zoho Learn

                                    Dear Zoho Learn Team, We hope this message finds you well. We are using Zoho Learn extensively for internal and agent training. While managing our courses and spaces, we encountered a significant limitation regarding admin access and course management.

                                  • Next Page