Understand Drop Down Field | Zoho Creator Help

Understand drop down field

The Drop Down field enables your users to select a value from a predefined set of choices that are displayed in a dropdown menu.

When to use this field?

You may consider the following pointers to determine when to use a drop down field:
  • Opt to use a drop down field if the data that you want to enable your users to enter spans a defined set of choices, and only one of these choices can be present per entry (or record).
  • The radio field also enables your users to select a value from a predefined set of choices. Where the drop down and radio fields differ is the way the choices are displayed when your users access them on a web-browser: in a dropdown menu and as radio buttons, respectively. (They look the same when accessed from a phone or tablet)
  • If you want to enable your users to select multiple values, you must opt to adding a multi select or checkbox field to your form.
  • If you want to create a dynamic picklist, i.e., if you want to provide an initial set of choices to select from, but want to accommodate the growth of this set, then you must opt to using a single-select lookup field.

Character limits

A choice displayed by the drop down field contain up to 100 characters. In other words, the drop down field can store an input that has up to 100 characters.

Features

  • You can manage the choices that the drop down field displays:
  • Set an initial value: Initial value for a drop down field refers to the choice that your users will see preselected when they access your form. Setting an initial value does not restrict your users from removing it or selecting a different choice from the dropdown.
  • Allow the entry of another choice: Instead of selecting one of the predefined choices, you can enable your users to type an input (that has a maximum of 255 characters) in the drop down field. This enables your users with the option to enter a more appropriate input in the drop down field. When your users access the such a drop down field, Other will be displayed as the last choice in it. When your users select Other​, an input box will appear where they can type the required input.

  • Search and auto-complete: When your users access your form from a web browswer, they can search the drop down field for the required choice by typing in it. When they type, the choices that contain the typed text appear. This saves time and effort as compared to scrolling through the list of choices.
  • Customize the field name and field link name of this field
  • Make it mandatory for your users to enter an input in this field
  • Enable showing this field only to the app’s admin (and hide it from other users)
  • Change this field's type
  • Set this field’s size
  • Enable displaying a tooltip message when your users hover their mouse on this field
  1. Delete choice
  2. Set initial value
  3. Reorder choices
  4. Rename choices in choice fields

      Create. Review. Publish.

      Write, edit, collaborate on, and publish documents to different content management platforms.

      Get Started Now


        Access your files securely from anywhere

          Zoho CRM Training Programs

          Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

          Zoho CRM Training
            Redefine the way you work
            with Zoho Workplace

              Zoho DataPrep Personalized Demo

              If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

              Zoho CRM Training

                Create, share, and deliver

                beautiful slides from anywhere.

                Get Started Now


                  Zoho Sign now offers specialized one-on-one training for both administrators and developers.

                  BOOK A SESSION







                              Quick LinksWorkflow AutomationData Collection
                              Web FormsEnterpriseOnline Data Collection Tool
                              Embeddable FormsBankingBegin Data Collection
                              Interactive FormsWorkplaceData Collection App
                              CRM FormsCustomer ServiceAccessible Forms
                              Digital FormsMarketingForms for Small Business
                              HTML FormsEducationForms for Enterprise
                              Contact FormsE-commerceForms for any business
                              Lead Generation FormsHealthcareForms for Startups
                              Wordpress FormsCustomer onboardingForms for Small Business
                              No Code FormsConstructionRSVP tool for holidays
                              Free FormsTravelFeatures for Order Forms
                              Prefill FormsNon-Profit

                              Intake FormsLegal
                              Mobile App
                              Form DesignerHR
                              Mobile Forms
                              Card FormsFoodOffline Forms
                              Assign FormsPhotographyMobile Forms Features
                              Translate FormsReal EstateKiosk in Mobile Forms
                              Electronic Forms
                              Drag & drop form builder

                              Notification Emails for FormsAlternativesSecurity & Compliance
                              Holiday FormsGoogle Forms alternative GDPR
                              Form to PDFJotform alternativeHIPAA Forms
                              Email FormsFormstack alternativeEncrypted Forms

                              Wufoo alternativeSecure Forms

                              WCAG



                                        Create. Review. Publish.

                                        Write, edit, collaborate on, and publish documents to different content management platforms.

                                        Get Started Now







                                                          You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                              Manage your brands on social media


                                                                • Desk Community Learning Series


                                                                • Digest


                                                                • Functions


                                                                • Meetups


                                                                • Kbase


                                                                • Resources


                                                                • Glossary


                                                                • Desk Marketplace


                                                                • MVP Corner


                                                                • Word of the Day


                                                                • Ask the Experts


                                                                  Zoho Sheet Resources

                                                                   

                                                                      Zoho Forms Resources


                                                                        Secure your business
                                                                        communication with Zoho Mail


                                                                        Mail on the move with
                                                                        Zoho Mail mobile application

                                                                          Stay on top of your schedule
                                                                          at all times


                                                                          Carry your calendar with you
                                                                          Anytime, anywhere




                                                                                Zoho Sign Resources

                                                                                  Sign, Paperless!

                                                                                  Sign and send business documents on the go!

                                                                                  Get Started Now




                                                                                          Zoho TeamInbox Resources





                                                                                                    Zoho DataPrep Demo

                                                                                                    Get a personalized demo or POC

                                                                                                    REGISTER NOW


                                                                                                      Design. Discuss. Deliver.

                                                                                                      Create visually engaging stories with Zoho Show.

                                                                                                      Get Started Now









                                                                                                                          • Related Articles

                                                                                                                          • Configuring next field suggestions

                                                                                                                            1. What does this page cover? Learn how Zia powered with AI provides real-time suggestions for the next relevant form fields by understanding your form's context and thereby enhancing form building experience. Before proceeding, click here to know ...
                                                                                                                          • Understand checkbox field

                                                                                                                            Understand checkbox field The checkbox field enables your users to select one or more values from a predefined set of choices that are displayed as checkboxes. Note: Checkbox fields do not support search or auto-completion. They are best suited for ...
                                                                                                                          • Understand prediction field

                                                                                                                            The Prediction field uses Zoho's Artificial Intelligence (AI) to predict the value of a field in your form. It analyzes the data in your form, then uses machine learning to create a model that's capable of predicting a field value for all future ...
                                                                                                                          • Understand prediction field

                                                                                                                            AI Models have undergone a major revamp and is now rechristened as AI Modeler that lets you build, train, and publish models to be used across your apps. To know more, check out our new help pages. The Prediction field uses Zoho's Artificial ...
                                                                                                                          • Understand multi select field

                                                                                                                            Understand multi select field The Multi Select field enables your users to select one or more values from a predefined set of choices that are displayed in a dropdown menu. When to use this field? You may consider the following pointers to determine ...
                                                                                                                            Wherever you are is as good as
                                                                                                                            your workplace

                                                                                                                              Resources

                                                                                                                              Videos

                                                                                                                              Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                              eBooks

                                                                                                                              Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                              Webinars

                                                                                                                              Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                              CRM Tips

                                                                                                                              Make the most of Zoho CRM with these useful tips.



                                                                                                                                Zoho Show Resources