Standard Fields and Datatypes

The following tables give the list of supported fields in the Zoho Recruit Modules along with their description.

Candidates

Field Name	Description	Data type	Maximum Limit
Email	Specify the email address of the candidate.	Email	Alphanumeric and Special characters(100)
First Name	Specify the first name of the Candidate.	Text box	Alphanumeric(40)
Salutation	Select the salutation from the drop-down list.	Pick list	-
Phone	Specify the phone number of the candidate.	Text box	Alphanumeric(30)
Last Name	Specify the last name of the Candidate. This field is mandatory.	Text box	Alphanumeric(80)
Website	Specify the Web site of the candidate.	URL	Alphanumeric(120)
Mobile	Specify the mobile number of the candidate.	Text box	Alphanumeric(30)
Secondary e-mail	Specify another email address of the candidate.	Email	Alphanumeric and Special characters(100)
Fax	Specify the fax number of the candidate.	Text box	Alphanumeric(30)
Street	Specify the street address of the candidate.	Text box	Alphanumeric(250)
Zip Code	Specify the postal code of the candidate's address.	Numeric	Alphanumeric(30)
City	Specify the name of the city where the candidate lives.	Text box	Alphanumeric(30)
State	Specify the name of the state where the candidate lives.	Text box	Alphanumeric(30)
Country	Specify the name of the candidate's country.	Text box	Alphanumeric(30)
Experience in Years	Specify candidate's experience in years.	Double -field - Decimal (Non-Currency) types	Alphanumeric (2)
Highest Qualification Held	Specify candidate's highest education qualification.	String	Alphanumeric (120)
Current Job Title	Specify the job position of the Candidate.	Text box	Alphanumeric(100)
Current Employer	Specify the name of the company where the candidate is working. This field is mandatory.	Text box	Alphanumeric(100)
Expected Salary	Specify candidate's expected salary.	Currency	Alphanumeric (16)
Current Salary	Specify candidate's current salary.	Currency	Alphanumeric (16)
Skill Set		Text box	Alphanumeric (6000)
Additional Info	Any additional details to be specified can be added here.	Text box	Alphanumeric (6000)
Skype ID	Specify the Skype ID of the candidate.	Text box	Alphanumeric(50)
Facebook	Specify the facebook url of the candidate.	URL	Alphanumeric(255)
Linkedin	Specify the linkedin url if the candidate	URL	Alphanumeric(255)
Twitter	Specify the twitter id of the candidate.	Twitter	Alphanumeric (50)
Candidate Status	Select the status of the candidate from the drop-down list.	Pick list	-
Source	Select the source of the candidate, that is, from where the candidate is generated.	Pick list	-
Candidate Owner	Select the Zoho Recruit user to whom the Candidate is assigned.	Lookup	-
E-mail Opt-Out	Select the check-box to remove a candidate from your mailing list so that they will not receive any emails from your Zoho Recruit account	Check box	-
Institute/School	Specify the institute/school where candidate has attended.	String	Alphanumeric (255)
Major/Department	Specify the candidate's department of specialization	String	Alphanumeric (255)
Degree	Specify candidate's completed degree.	String	Alphanumeric (255)
Occupation/ Title	Specify the candidate's current job title.	String	Alphanumeric (255)
Company	Specify the candidate's current company name.	String	Alphanumeric (100)

Clients

Field Name	Description	Data type	Maximum Limit
Client Name	Specify the company name. This field is mandatory.	Text box	Alphanumeric(100)
Parent Client	Select the parent company name from the Change pop-up dialog.	Lookup	-
Contact Number	Specify the client contact number.	Phone	Alphanumeric (255)
Fax	Specify the fax number of the account.	Text box	Alphanumeric(30)
Website	Specify the URL of the company's website.	URL	Alphanumeric(30)
Industry	Select the type of industry from the drop-down list.	Pick list	-
About	Add an about section for any additional client details.	Text box	Alphanumeric (1000)
Source	Select the source of the generation of the client.	Picklist	-
Billing Street	Specify the billing Street of the account	Text box	Alphanumeric(250)
Shipping Street	Specify the shipping Street of the account to deliver the shipment.	Text box	Alphanumeric(250)
Billing City	Specify the billing City of the Account	Text box	Alphanumeric(30)
Shipping City	Specify the shipping City of the account to deliver the shipment.	Text box	Alphanumeric(30)
Billing State	Specify the billing State of the account	Text box	Alphanumeric(30)
Shipping State	Specify the shipping State of the account to deliver the shipment.	Text box	Alphanumeric(30)
Billing Code	Specify the billing Zip Code of the account	Text box	Alphanumeric(30)
Shipping Code	Specify the Shipping Zip Code of the account	Text box	Alphanumeric(30)
Billing Country	Specify the billing Country of the account	Text box	Alphanumeric(30)
Shipping Country	Specify the Shipping Country of the account	Text box	Alphanumeric(30)

Contacts

Field Name	Description	Data type	Maximum Limit
First Name	Specify the first name of the contact.	Text box	Alphanumeric(40)
Last Name	Specify the last name of the contact. This field is mandatory.	Text box	Alphanumeric(40)
Department	Specify the client's department in organization.	Text box	Alphanumeric (50)
Client Name	Select the account related to the contact.	Lookup	-
Fax	Specify the Fax number of the contact.	Text box	Alphanumeric(50)
Email	Specify the primary email address of the contact.	Email	Alphanumeric(100)
Secondary Email	Add secondary mail id of the client for contact.	Email	Alphanumeric(100)
Job Title	Specify the job position of the contact.	Text box	Alphanumeric(50)
Work Phone	Specify the office phone number of the contact.	Text box	Alphanumeric(50)
Mobile	Specify the mobile number of the contact.	Text box	Alphanumeric(50)
Skype ID	Specify the Skype ID of the contact. Currently, Skype ID can be in the range of 6 to 32 characters.	Text box	Alphanumeric(50)
Linkedin	Specify the linkedin url of the candidate	URL	Alphanumeric(255)
Facebook	Specify the facebook url of the candidate	URL	Alphanumeric(255)
Twitter	Specify the twitter handle name of the contact.	Text box	Alphanumeric(50)
Mailing Street	Specify the primary address of the contact. - Street	Text box	Alphanumeric(250)
Other Street	Specify the other address of the contact (if any)- Street	Text box	Alphanumeric(250)
Mailing City	Specify the primary address of the contact. - City	Text box	Alphanumeric(30)
Other City	Specify the other address of the contact (if any)- City	Text box	Alphanumeric(30)
Mailing State	Specify the primary address of the contact. - State	Text box	Alphanumeric(30)
Other State	Specify the other address of the contact (if any)- State	Text box	Alphanumeric(30)
Mailing Zip Code	Specify the primary address of the contact. - Zip Code	Text box	Alphanumeric(30)
Other Zip Code	Specify the other address of the contact (if any)- Zip Code	Text box	Alphanumeric(30)
Mailing Country	Specify the primary address of the contact. - Country	Text box	Alphanumeric(30)
Other Country	Specify the other address of the contact (if any)- Country	Text box	Alphanumeric(30)
Source	Specify the client source	Picklist	-
Contact Owner	Select the Zoho Recruit user to whom the account is assigned.	Lookup	-
Description	Specify any other details about contact.	Text area (long text)	32000 characters

Job Openings

Field Name	Description	Data Type	Maximum Limit
Posting title	Select the name of the Job Opening. This field is mandatory	Text Box	-
Client Name	Specify the name of the client. This field is mandatory.	Lookup	Alphanumeric(120)
Contact Name	Select the name of the client to which the job opening has to be created.	Lookup	-
Assigned Recruiters	Select the person to whom the ownership is assigned.	Pick list	-
Date Opened	Specify the job opening's date of opening.	Calendar
Target Date	Specify the date within which the positions have to be filled.	Calendar
Job Type	Specify or select the job opening type.	Picklist
Job Opening Status	Choose a job opening status from the drop down list.	Pick List
City	Specify the City to which the job opening is created.	Text Box	Alphanumeric(255)
Industry	Specify the industry to which the job opening is available.	Picklist	Alphanumeric(100)
State/Province	Specify the State to which the job opening is created.	Text Box	Alphanumeric(255)
Zip/Postal	Specify the Zip Code to which the job opening is created.	Text box	Alphanumeric(30)
Work Experience	Specify the work experience required for the job position.	Picklist	-
Country	Specify the Country/Locale to which the job opening is created.	Picklist	-
Salary	Specify the salary for the job position.	Picklist	-
Number of Positions	Specify the number of available positions for the job opening.	Text Box	Alphanumeric(50)
Revenue per position	Specify revenue per position from the job opening.	Currency	Alphanumeric (16)
Expected Revenue	Specify the expected revenue from the job opening.	Read-only field	-
Actual Revenue	Specify actual revenue from the job opening.	Currency	Alphanumeric (16)
Missed Revenue	Specify missed revenue from the job opening.	Currency	Alphanumeric (16)
Description	Specify the job description.	Text area (long text)	32000 characters

Reviews

Field Name	Description	Data Type	Maximum Limit
Review Name	The review name is a combination of the Candidate, Interview and the associated Job Opening.	Text Field - String	Alphanumeric (1050)
Review Id	The unique ID of the Review record.	Auto Number	Alphanumeric (220)
Candidate Name	The name of the associated candidate.	Candidate LookUp Field	Lookup
Posting Title	The name of the associated job opening.	Job Opening LookUp Field	Lookup
Interview Name	The name of the interview.	Interview Lookup Field	Lookup
Assessment Name	The name of the Assessment.	Assessment Lookup Field	Lookup
Rating	The rating given by the reviewer.	Double / Decimal field	Double value (3) (Two whole numbers and One decimal point) Example: 5.0
Assessment_Score	The rating calculated from Candidate Assessment.	Double / Decimal field	Double value (3) (Two whole numbers and One decimal point) Example: 5.0
Answered On	The time when the review was submitted	datetime field	Date-time Column Example: 2023-08-09 07:29:39
Contact Name	The name of the contact who reviewed the candidate.	Contact Lookup	Lookup
Reviewed By	The name of the user who added the review	User LookUp Field	User ID
Review Comments	The comments added by the client/hiring manager during review	Large Text Area	Text (6000)
Review Owner	The owner of the review record.	User Field. This field is only displayed on the View page.	User ID
Modified By	The user who performed the most recent action on the review record.	User Field. This field is only displayed on the View page.	User ID
Modified On	The date & time when the review was added.	DateTime	Date-time Column Example: 2023-08-09 07:29:39

Forecasts

Field Name	Description	Data type	Maximum Limit
Year*	Select the fiscal year from the drop-down list.	Pick list	-
Quarter*	Select the quarter of the fiscal year.	Pick list	-
Month	Display the month of the selected quarter.	Pick list	-
Quota	Specify the quota for the month.	Currency	-
Closed	Display the amount from the closed job openings.	Currency	-
Committed Amount	Specify the total amount a recruiter confident of closing during forecast period.	Currency	-
Best Case Amount	Specify the amount a recruiter might be closing. This amount can be either more or less than Commit Amount.	Currency	-
Pipeline	Displays the amount in the recruiting pipeline.	Currency	-
Owned By	Displays the owner of the forecast.	Lookup	-
Created By	Displays the person created the forecast for the first time.	Date/Time format	-
Last Modified By	Displays the person modified the forecast.	Date/Time format	-
Territory	Specify your territory.	Lookup	-

Interviews

Field Name	Description	Data type	Maximum Limit
Interview Name	Specify the name of the interview.	Text Box	Alphanumeric and Special characters.
Candidate Name	Specify the candidate to be interviewed.	Lookup	-
Client Name	Select the client to which the interview is created..	Lookup	-
Posting Title	Select the posting title from the list of Job Openings.	Lookup	-
Interviewer(s)	Select the interviewer for the interview.	Lookup	-
Type	Select the type of interview from the drop-down list.	Pick list	-
To	Select the time when the interview ends.	Calendar	-
From	Select the interview start time.	Calendar	-
Location	Specify the place/location of the interview	Text Box	-
Interview Owner	Select the owner of the interview.	Picklist	-
Schedule Comments	Specify any comments on the interview.	Text area (long text)	Alphanumeric and Special characters
Reminder	Select the Job Opening related to the case	Read-only field	-

Events

Field Name	Description	Data type	Maximum Limit
Event Name*	Specify the name of the event. This field is mandatory.	Text box	Alphanumeric(50)
Location	Select the location of the event.	Text box	Alphanumeric(50)
From	Specify the start date/time of the event.	Calendar	Alphanumeric(40)
To	Specify the end date/time of the event.	Calendar	-
Host	Specify the name of the host.	Picklist	-
Related To	Specify who the event is related to.	Pick list	-
[Module]	Specify the module for the event.	Picklist	-
Participants	Specify the participants for the event.	Picklist	-
Add More Details	Add more details for the event.	-	-

Tasks

Field Name	Description	Data type	Maximum Limit
Task Owner	Select the name of the user to whom the task is assigned.	Lookup	-
Subject*	Specify the name of the task. This field is mandatory.	Text box	Alphanumeric(50)
Due Date	Specify the due date for the task	Date	-
Contacts/Candidates	Select the related contact or candidate	Lookup	-
Accounts	Select any other record related to the task	Lookup	-
Status	Specify the status of the task	Pick List	-
Priority	Select the due date.	Date	-
Send Notification Email	Select the check box to send a notification email to the task owner	Checkbox	-
Remind At	Select the check box to set a reminder for the task	Checkbox	-

Calls

Field Name	Description	Data type	Maximum Limit
Call Owner	Specify a call owner form the list.	User	-
Subject	Specify the subject of the call. This field is mandatory.	Text box	Alphanumeric(50)
Call Type	Choose whether the call is inbound or outbound	-	-
Call Purpose	Select the purpose of the call	Pick List
Contact Name	Select the Contact name from the list.	Lookup	-
Related To	Select the record to which the call is related to	Pick List	-
Call Start Time	Automatically displays the call start data and time	Pick List	-
Call Duration	Specify the duration of the call	Integer	-
Description	Specify the details about the task	Text area (long text)	32000 characters
Billable	Select the check box if the call is considered for billing	Check box
Call Result	Enter the call result	Text

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