Zoho Recruit | Standard Fields and Datatypes

Standard Fields and Datatypes

The following tables give the list of supported fields in the Zoho Recruit Modules along with their description.

Candidates

Field Name
Description
Data type
Maximum Limit
Email
Specify the email address of the candidate.
Email
Alphanumeric and Special characters(100)
First Name
Specify the first name of the Candidate.
Text box
Alphanumeric(40)
Salutation
Select the salutation from the drop-down list.
Pick list
-
Phone
Specify the phone number of the candidate.
Text box
Alphanumeric(30)
Last Name
Specify the last name of the Candidate. This field is mandatory.
Text box
Alphanumeric(80)
Website
Specify the Web site of the candidate.
URL
Alphanumeric(120)
Mobile
Specify the mobile number of the candidate.
Text box
Alphanumeric(30)
Secondary e-mail
Specify another email address of the candidate.
Email
Alphanumeric and Special characters(100)
Fax
Specify the fax number of the candidate.
Text box
Alphanumeric(30)
Street
Specify the street address of the candidate.
Text box
Alphanumeric(250)
Zip Code
Specify the postal code of the candidate's address.
Numeric
Alphanumeric(30)
City
Specify the name of the city where the candidate lives.
Text box
Alphanumeric(30)
State
Specify the name of the state where the candidate lives.
Text box
Alphanumeric(30)
Country
Specify the name of the candidate's country.
Text box
Alphanumeric(30)
Experience in Years
Specify candidate's experience in years.
Double -field - Decimal (Non-Currency) types
Alphanumeric (2)
Highest Qualification Held
Specify candidate's highest education qualification.
String
Alphanumeric (120)
Current Job Title
Specify the job position of the Candidate.
Text box
Alphanumeric(100)
Current Employer
Specify the name of the company where the candidate is working. This field is mandatory.
Text box
Alphanumeric(100)
Expected Salary
Specify candidate's expected salary.
Currency
Alphanumeric (16)
Current Salary
Specify candidate's current salary.
Currency
Alphanumeric (16)
Skill Set
 
Text box
Alphanumeric (6000)
Additional Info
Any additional details to be specified can be added here.
Text box
Alphanumeric (6000)
Skype ID
Specify the Skype ID of the candidate.
Text box
Alphanumeric(50)
Twitter
Specify the twitter id of the candidate.
Twitter
Alphanumeric (50)
Candidate Status
Select the status of the candidate from the drop-down list.
Pick list
-
Source
Select the source of the candidate, that is, from where the candidate is generated.
Pick list
-
Candidate Owner
Select the Zoho Recruit user to whom the Candidate is assigned.
Lookup
-
E-mail Opt-Out
Select the check-box to remove a candidate from your mailing list so that they will not receive any emails from your Zoho Recruit account
Check box
-
Institute/School
Specify the institute/school where candidate has attended.
String
Alphanumeric
(255)
Major/Department
Specify the candidate's department of specialization
String
Alphanumeric
(255)
Degree
Specify candidate's completed degree.
String
Alphanumeric
(255)
Occupation/ Title
Specify the candidate's current job title.
String
Alphanumeric
(255)
Company
Specify the candidate's current company name.
String
Alphanumeric
(100)

Clients     

Field Name
Description
Data type
Maximum Limit
Client Name
Specify the company name. This field is mandatory.
Text box
Alphanumeric(100)
Parent Client
Select the parent company name from the Change pop-up dialog.
Lookup
-
Contact Number
Specify the client contact number.
Phone
Alphanumeric (255)
Fax
Specify the fax number of the account.
Text box
Alphanumeric(30)
Website
Specify the URL of the company's website.
URL
Alphanumeric(30)
Industry
Select the type of industry from the drop-down list.
Pick list
-
About
Add an about section for any additional client details.
Text box
Alphanumeric (1000)
Source
Select the source of the generation of the client.
Picklist
-
Billing Street
Specify the billing Street of the account
Text box
Alphanumeric(250)
Shipping Street
Specify the shipping Street of the account to deliver the shipment.
Text box
Alphanumeric(250)
Billing City
Specify the billing City of the Account
Text box
Alphanumeric(30)
Shipping City
Specify the shipping City of the account to deliver the shipment.
Text box
Alphanumeric(30)
Billing State
Specify the billing State of the account
Text box
Alphanumeric(30)
Shipping State
Specify the shipping State of the account to deliver the shipment.
Text box
Alphanumeric(30)
Billing Code
Specify the billing Zip Code of the account
Text box
Alphanumeric(30)
Shipping Code
Specify the Shipping Zip Code of the account
Text box
Alphanumeric(30)
Billing Country
Specify the billing Country of the account
Text box
Alphanumeric(30)
Shipping Country
Specify the Shipping Country of the account
Text box
Alphanumeric(30)

Contacts   

Field Name
Description
Data type
Maximum Limit
First Name
Specify the first name of the contact.
Text box
Alphanumeric(40)
Last Name
Specify the last name of the contact. This field is mandatory.
Text box
Alphanumeric(40)
Department
Specify the client's department in organization.
Text box
Alphanumeric (50)
Client Name
Select the account related to the contact.
Lookup
-
Fax
Specify the Fax number of the contact.
Text box
Alphanumeric(50)
Email
Specify the primary email address of the contact.
Email
Alphanumeric(100)
Secondary Email
Add secondary mail id of the client for contact.
Email
Alphanumeric(100)
Job Title
Specify the job position of the contact.
Text box
Alphanumeric(50)
Work Phone
Specify the office phone number of the contact.
Text box
Alphanumeric(50)
Mobile
Specify the mobile number of the contact.
Text box
Alphanumeric(50)
Skype ID
Specify the Skype ID of the contact. Currently, Skype ID can be in the range of 6 to 32 characters.
Text box
Alphanumeric(50)
Twitter
Specify the twitter handle name of the contact.
Text box
Alphanumeric(50)
Mailing Street
Specify the primary address of the contact. - Street
Text box
Alphanumeric(250)
Other Street
Specify the other address of the contact (if any)- Street
Text box
Alphanumeric(250)
Mailing City
Specify the primary address of the contact. - City
Text box
Alphanumeric(30)
Other City
Specify the other address of the contact (if any)- City
Text box
Alphanumeric(30)
Mailing State
Specify the primary address of the contact. - State
Text box
Alphanumeric(30)
Other State
Specify the other address of the contact (if any)- State
Text box
Alphanumeric(30)
Mailing Zip Code
Specify the primary address of the contact. - Zip Code
Text box
Alphanumeric(30)
Other Zip Code
Specify the other address of the contact (if any)- Zip Code
Text box
Alphanumeric(30)
Mailing Country
Specify the primary address of the contact. - Country
Text box
Alphanumeric(30)
Other Country
Specify the other address of the contact (if any)- Country
Text box
Alphanumeric(30)
Source
Specify the client source
Picklist
-
Contact Owner
Select the Zoho Recruit user to whom the account is assigned.
Lookup
-
Description
Specify any other details about contact.
Text area (long text)
32000 characters

Job Openings

Field Name
Description
Data Type
Maximum Limit
Posting title
Select the name of the Job Opening. This field is mandatory
Text Box
-
Client Name
Specify the name of the client. This field is mandatory.
Lookup
Alphanumeric(120)
Contact Name
Select the name of the client to which the job opening has to be created.
Lookup
-
Assigned Recruiters
Select the person to whom the ownership is assigned.
Pick list
-
Date Opened
Specify the job opening's date of opening.
Calendar
 
Target Date
Specify the date within which the positions have to be filled.
Calendar
 
Job Type
Specify or select the job opening type.
Picklist
 
Job Opening Status
Choose a job opening status from the drop down list.
Pick List
 
City
Specify the City to which the job opening is created.
Text Box
Alphanumeric(255)
Industry
Specify the industry to which the job opening is available.
Picklist
Alphanumeric(100)
State/Province
Specify the State to which the job opening is created.
Text Box
Alphanumeric(255)
Zip/Postal
Specify the Zip Code to which the job opening is created.
Text box
Alphanumeric(30)
Work Experience
Specify the work experience required for the job position.
Picklist
-
Country
Specify the Country/Locale to which the job opening is created.
Picklist
-
Salary
Specify the salary for the job position.
Picklist
-
Number of Positions
Specify the number of available positions for the job opening.
Text Box
Alphanumeric(50)
Revenue per position
Specify revenue per position from the job opening.
Currency
Alphanumeric (16)
Expected Revenue
Specify the expected revenue from the job opening.
Read-only field
-
Actual Revenue
Specify actual revenue from the job opening.
Currency
Alphanumeric (16)
Missed Revenue
Specify missed revenue from the job opening.
Currency
Alphanumeric (16)
Description
Specify the job description.
Text area (long text)
32000 characters

Reviews

Field Name
Description
Data Type
Maximum Limit
Review Name
The review name is a combination of the Candidate, Interview and the associated Job Opening.
Text Field - String
Alphanumeric (1050)
Review Id
The unique ID of the Review record.
Auto Number
Alphanumeric (220)
Candidate Name
The name of the associated candidate.
Candidate LookUp Field
Lookup
Posting Title
The name of the associated job opening.
Job Opening LookUp Field
Lookup  
Interview Name
The name of the interview.
Interview Lookup Field
Lookup
Assessment Name
The name of the Assessment.
Assessment Lookup Field  
Lookup 
Rating
The rating given by the reviewer.
Double / Decimal field
Double value (3)
(Two whole numbers and One decimal point)
Example: 5.0
Assessment_Score
 
The rating calculated from Candidate Assessment.
Double / Decimal field
Double value (3)
(Two whole numbers and One decimal point)
Example: 5.0
Answered On
The time when the review was submitted
datetime field
Date-time Column
Example: 2023-08-09 07:29:39
Contact Name
The name of the contact who reviewed the candidate.
Contact Lookup
Lookup
Reviewed By
The name of the user who added the review
User LookUp Field
User ID
Review Comments
The comments added by the client/hiring manager during review
Large Text Area
Text (6000)
Review Owner
The owner of the review record.
User Field. This field is only displayed on the View page.
User ID
Modified By
The user who performed the most recent action on the review record.
User Field. This field is only displayed on the View page.
User ID
Modified On
The date & time when the review was added.
DateTime
Date-time Column
Example: 2023-08-09 07:29:39

Forecasts

Field Name
Description
Data type
Maximum Limit
Year*
Select the fiscal year from the drop-down list.
Pick list
-
Quarter*
Select the quarter of the fiscal year.
Pick list
-
Month
Display the month of the selected quarter.
Pick list
-
Quota
Specify the quota for the month.
Currency
-
Closed
Display the amount from the closed job openings.
Currency
-
Committed Amount
Specify the total amount a recruiter confident of closing during forecast period.
Currency
-
Best Case Amount
Specify the amount a recruiter might be closing. This amount can be either more or less than Commit Amount.
Currency
-
Pipeline
Displays the amount in the recruiting pipeline.
Currency
-
Owned By
Displays the owner of the forecast.
Lookup
-
Created By
Displays the person created the forecast for the first time.
Date/Time format
-
Last Modified By
Displays the person modified the forecast.
Date/Time format
-
Territory
Specify your territory.
Lookup
-

Interviews     

Field Name
Description
Data type
Maximum Limit
Interview Name
Specify the name of the interview.
Text Box
Alphanumeric and Special characters.
Candidate Name
Specify the candidate to be interviewed.
Lookup
-
Client Name
Select the client to which the interview is created..
Lookup
-
Posting Title
Select the posting title from the list of Job Openings.
Lookup
-
Interviewer(s)
Select the interviewer for the interview.
Lookup
-
Type
Select the type of interview from the drop-down list.
Pick list
-
To
Select the time when the interview ends.
Calendar
-
From
Select the interview start time.
Calendar
-
Location
Specify the place/location of the interview
Text Box
-
Interview Owner
Select the owner of the interview.
Picklist
-
Schedule Comments
Specify any comments on the interview.
Text area (long text)
Alphanumeric and Special characters
Reminder
Select the Job Opening related to the case
Read-only field
-

Events

Field Name
Description
Data type
Maximum Limit
Event Name*
Specify the name of the event. This field is mandatory.
Text box
Alphanumeric(50)
Location
Select the location of the event.
Text box
Alphanumeric(50)
From
Specify the start date/time of the event.
Calendar
Alphanumeric(40)
To
Specify the end date/time of the event.
Calendar
-
Host
Specify the name of the host.
Picklist
-
Related To
Specify who the event is related to.
Pick list
-
[Module]
Specify the module for the event.
Picklist
-
Participants
Specify the participants for the event.
Picklist
-
Add More Details
Add more details for the event.
-
-

Tasks     

Field Name
Description
Data type
Maximum Limit
Task Owner
Select the name of the user to whom the task is assigned.
Lookup
-
Subject*
Specify the name of the task. This field is mandatory.
Text box
Alphanumeric(50)
Due Date
Specify the due date for the task
Date
-
Contacts/Candidates
Select the related contact or candidate
Lookup
-
Accounts
Select any other record related to the task
Lookup
-
Status
Specify the status of the task
Pick List
-
Priority
Select the due date.
Date
-
Send Notification Email
Select the check box to send a notification email to the task owner
Checkbox
-
Remind At
Select the check box to set a reminder for the task
Checkbox
-

Calls   

Field Name
Description
Data type
Maximum Limit
Call Owner
Specify a call owner form the list.
User
-
Subject
Specify the subject of the call. This field is mandatory.
Text box
Alphanumeric(50)
Call Type
Choose whether the call is inbound or outbound
-
-
Call Purpose
Select the purpose of the call
Pick List
 
Contact Name
Select the Contact name from the list.
Lookup
-
Related To
Select the record to which the call is related to
Pick List
-
Call Start Time
Automatically displays the call start data and time
Pick List
-
Call Duration
Specify the duration of the call
Integer
-
Description
Specify the details about the task
Text area (long text)
32000 characters
Billable
Select the check box if the call is considered for billing
Check box
 
Call Result
Enter the call result
Text
 

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