Document Comments in Writer

Add, reply and resolve comments

Insert comments

You can insert comments related to the review of a document while you collaborate. This will help the team fix issues faster.
To insert comments,
  1. Select document text.
  2. Click the Comment icon in the pinnable tool pallet. Alternatively, click More > Insert tab > Comment icon.
  3. Type your comment in the box and click Add. The comment will be added to the document.
  4. To reply to any comment, click the Reply button below any comments, add your reply and click Enter.

Tip: If you do not want to reply to a comment and still want to approve of it, you can hit the Like button.

Insert comments

Direct comments to a specific person

When many collaborators are working simultaneously in a document, it might get tricky to direct your comments to any specific user. In such cases, you can make use of the @ mention feature which helps you to reply to any specific user or pull in people outside the collaborators to give their opinion or feedback.

To direct comments,

  1. Select a text, phrase, or sentence to which you want to add the comment. A pinnable tool pallet will appear.
  2. Either click the Insert Comment icon in the tool pallet or right-click on the text and click Add Comment from the menu.
  3. In the comment box, type @ and the name of the user you want to call upon. Select the appropriate user from the list displayed, and continue adding your comment. The person you have tagged will be notified via email and will be able to view the document using the link shared in the mail.

Direct comments

Filter comments/changes from a specific author

If your document is being reviewed by multiple authors, the comments and changes can run for pages. You can prioritize the comments by filtering the comments or changes from any specific author and fix them first before moving on to the next author.

To filter comment/changes,

  1. Click the Review button at the top of your document to switch to Review mode. A right pane is displayed with the edits made to the document.
  2. Click the icon in the Comments and Changes tab, and click Filter by author > Author name.

Filter comments

Follow comments

Writer sends comment notifications via email. Get notified of all the replies to your comments and keep track of your discussions. To follow comments you need to turn on the notifications in Writer.

To enable notifications,

  1. Click on the drop-down menu next to the Share tab and select "Email Notification Settings".
  2. In the following pop-up, select the radio button next to the options, as to when you want to receive notifications. You can enable notifications for the following:
  • Notify me of all the changes made to a document
  • Notify me of all new replies and comments on this document
  • Notify me of all replies to my comments


  • Click the "Don't send me any email notifications for this document" check box in the settings pop-up.
  • Also, you can set these settings as default for all the documents you create in the future. Enable the "Set as Default for all new documents" option.


Resolve/delete a comment

After the comments have been fixed, you can resolve or delete any comment in the document. While resolving the comment fades the highlight, keeping the comment intact, and delete action removes the comment from the document permanently.

To resolve/delete a comment,

  1. Hover your mouse on the comment to view additional options. Click Resolve. A green tick appears at the corner of the comment, and it is marked as resolved.
  2. To delete the comment, hover your mouse on the comment and click the Delete icon.


    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION





                          Quick Links Workflow Automation Data Collection
                          Web Forms Enterprise Begin Data Collection
                          Interactive Forms Workplace Data Collection App
                          CRM Forms Customer Service Accessible Forms
                          Digital Forms Marketing Forms for Small Business
                          HTML Forms Education Forms for Enterprise
                          Contact Forms E-commerce Forms for any business
                          Lead Generation Forms Healthcare Forms for Startups
                          Wordpress Forms Customer onboarding Order Forms for Small Business
                          No Code Forms Construction RSVP tool for holidays
                          Free Forms Travel
                          Prefill Forms Non-Profit

                          Intake Forms Legal
                          Mobile App
                          Form Designer HR
                          Mobile Forms
                          Card Forms Food Offline Forms
                          Assign Forms Photography
                          Mobile Forms Features
                          Translate Forms Real Estate Kiosk in Mobile Forms
                          Electronic Forms

                          Notification Emails for Forms Alternatives Security & Compliance
                          Holiday Forms Google Forms alternative  GDPR
                          Form to PDF Jotform alternative HIPAA Forms
                          Email Forms
                          Encrypted Forms
                          Embeddable Forms
                          Secure Forms
                          Drag and Drop form builder


                          WCAG



                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media

                                                  Zoho Desk Resources

                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • Collaboration Options

                                                                                                                Effective document review requires the ability to receive and manage feedback while keeping the document's essence intact. Zoho's document review features are designed with both authors and editors in mind. In addition to tracking changes and ...
                                                                                                              • Comment visibility

                                                                                                                You can use this feature to control the comment visibility to collaborators in a shared document. For example, you might have a document shared with internal users and clients and you want to restrict the comment visibility to internal users only. ...
                                                                                                              • Compatibility

                                                                                                                Microsoft Word Compatibility Writer is a fully featured word processor. What that means is that it's designed to work well with your Microsoft Word documents, like nothing ever changed. Here's a quick overview of the major Microsoft Word features ...
                                                                                                              • Lock/ Unlock Content

                                                                                                                Lock the sensitive part of a document so that it is not altered by other collaborators. You can lock selected or unselected content based on your preferences. To lock sections, Select the required text. Go to More options > Tools tab. Under Editing ...
                                                                                                              • How to add annotations to images in Writer?

                                                                                                                Annotations in Writer let you circle objects, highlight areas, add comments, and even insert criticality tags to images. Here's how to do it: 1. Select the image to be annotated. 2. From the left side of the image, select Annotate Image. 3. You will ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources