Product Updates in Zoho Workplace applications | October 2025

Product Updates in Zoho Workplace applications | October 2025

Hello Workplace Community,

Let’s take a look at the new features and enhancements that went live across all Workplace applications this October.

Zoho Mail

Create Signature from Compose window

You can now effortlessly create a Signature using the Create Signature option available in Insert Signature pop-up. 

Formatting options for Streams comments

Enhance your conversations in Streams by using Rich-Text formatting tools. Simple touches like Bold , Italics, Underline help highlights your points so you can make your comments stand out.

Tree view for Shared Mailbox emails

Effortlessly stay on top of every conversation. You can now expand or collapse email threads using Tree view to get a preview of emails all listed together as a single conversation thread. Plus, the new preview pane highlights key details—like the sender, subject, and timeline—so you get the big picture in seconds.

Export tasks from ToDo

Effortlessly Export all your tasks—both Group and Personal—from Zoho ToDo with a single click using the Export option under More Actions.

Activity Summary report

The Activity Summary report in Admin Reports gives admins a dynamic, visual snapshot of communication and collaboration trends across Mail, Cliq, and Meeting, combining key metrics, usage comparisons, and date-based filters into one powerful, insight-driven dashboard.

Zoho Calendar

Stay updated on every occasion on the go!

You can now subscribe to regional and religious holiday calendars right from the Zoho Calendar app.
Download in App Store!                          Download in Play Store!

Share your calendar in accordance with your organization's policy!

The organization’s admin can now configure the calendar’s public access preference as either “View only Free/Busy” or “View event details” by default; in line with organizational policies.

Zoho Cliq

View participants while sharing or presenting

Now you can see participants at the bottom when you share your screen, present slides, or collaborate on a whiteboard.

Zoho Cliq integrates with Kuando Busylight

Sync your status with Busylight devices to show your real-time availability in the physical workspace. Know who’s available, busy, on a break, at lunch, or offline — all at a glance from your workspace.

For step-by-step guidance on integration, refer to our help doc. To learn more about how Busylight devices enhance team collaboration, check out our blog.

Summarize files in Cliq with ChatGPT extension

Get a quick snapshot of any file shared in Zoho Cliq with the "Summarize this file" action in the ChatGPT extension. Upload a supported file or use the action on any shared file in chat, and the ChatGPT file action will instantly generate a clear, concise summary for you. Once it’s ready, simply click Check Summary Result to view it. 

New and improved Bitbucket extension

Stay on top of your Bitbucket repositories, pull requests, and dashboard with insights into running pipelines, build statistics, successful pipelines, and deployment details. You can check out the extension here.

Resume recordings

Resume watching a recording right from where you left off in the Cliq iOS app.

Zoho Connect

Better collaboration inside groups

Enjoy smoother video meetings, host broadcasts, and search easily within your connect groups.

Smarter writing experience

The content editor now supports the BluePencil extension for instant grammar and spell checks, helping you refine your posts.

Zoho Show

Bring your Zoho CRM data into your presentations in Zoho Show

Zoho Show now lets you pull client details directly from Zoho CRM into your presentations. No more manual entry. Just select the fields you need, and your slides update with the right information.

Zoho Trident

Improve email clarity with native spell checker

Previously, you could use the Zia spell checker while composing an email to ensure that your email goes out error-free. With this update you can now also access the Windows native spell checker to spot errors in your spelling and even suggesting replacements. (Available on Windows)

Alerts for low or muted device audio

Discover when you've gone silent before others do. Trident will now alert you if your device microphone or speaker volume is too low or muted during calls and meetings. (Available on Windows)

Stay aligned across time zones

Both the scheduled and original time zones are now shown while creating and editing events, so you can schedule meetings without second-guessing the timing. (Available on Mac)

Keep your calendar focused

Choose which of your personal, group, and app calendars you want to see, hide the ones you don’t need, and keep your schedule clean and distraction-free. (Available on Mac and Windows)

Meet instantly with Google Meet

You can now create events that include Google Meet links automatically, so you spend less time setting up calls and more time connecting. (Available on Mac)

Get more context for CRM events

Check-in notes are now displayed right in CRM event details, helping you capture richer insights and remember every key detail from your interactions. (Available on Mac)

Save emails as .eml or .html files

You can now save individual emails in HTML or EML formats. HTML files let you view emails offline in a browser, while EML files preserve the full email structure for importing into other email clients when required and to keep an independent backup of critical emails. This helps you archive, share, and manage emails more effectively. (Available on Mac and Windows) 

Steer clear of emails with suspicious URLs

A new security warning now highlights emails with unsafe links or suspicious URLs. This alert helps you identify risky messages and decide whether to open them, enhancing your email security and protecting against phishing or malicious content. (Available on Mac) 

Zoho Vault

Introducing the Zoho Vault Desktop App for Windows

We've launched a dedicated desktop application for Windows users! This new app brings the full power of Zoho Vault directly to your desktop, offering a seamless and native experience for managing your passwords and sensitive data.

Zoho Writer

Interactive pre-filled forms

Turn your merged documents into smart, interactive forms. Add fillable and formula fields to your pre-filled forms so users can check boxes, edit quantities, and see totals update instantly, all within the same document.

Enhanced editing, navigation, and integrations in the iOS app

Edit smarter with image resizing and shortcuts. Navigate documents with ease, open them from Zoho WorkDrive or Zoho Cliq, and convert PDFs to templates.

With semantic search, you can now search and retrieve content in your Zoho Writer documents using similar phrases.
    • Sticky Posts

    • Product Updates in Zoho Workplace applications | December 2025

      Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this December. Zoho Mail Block emails without notifying the sender Block emails without sending a rejection notification
    • Product Updates in Zoho Workplace applications | November 2025

      Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this November. Zoho Mail Format comments easily using Slash Commands With Slash commands, you can easily format text, insert
    • Product Updates in Zoho Workplace applications | October 2025

      Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this October. Zoho Mail Create Signature from Compose window You can now effortlessly create a Signature using the Create
    • Product Updates in Zoho Workplace applications | September 2025

      Hello Workplace Community, Let’s take a look at the new features and enhancements that went live across all Workplace applications this September. Zoho Mail Attach email as EML file in Compose Effortlessly attach emails as EML file in Compose by simply
    • AI in Zoho Workplace: A Sneak Peek into What’s Coming!

      Hello everyone, We’re super excited to share something we’ve been working on and we want you to be part of it! You may have seen our announcement blog post introducing a major evolution in how AI works within Zoho Workplace. Want to be among the first
    • Recent Topics

    • How to Associate multiple contacts with deal in Sales Inbox

      Hello, I have many deals that have multiple potential customers associated with a single deal, for example an engineer and a manager. The manager is the Deal's primary contact in CRM and the Engineer is added to the deal in the "Contact Roles" Associated
    • "code": "500","description": "Account not exists", mail api

      I have been through all the steps and have a functioning Oath access_token etc etc... I then GET https://mail.zoho.com/api/organization And get my zoid then GET http://mail.zoho.com/api/organization/<hidden>/accounts and get the account details, which
    • RTL Support for Webforms in Zoho CRM

      Dear Zoho CRM Support Team, We are writing to request an enhancement to the webform builder functionality within Zoho CRM. Currently, to create a webform in a right-to-left (RTL) language, the entire CRM instance must be set to RTL, which can be inconvenient
    • Imported contacts succesful but contacts do not show up in Contacts

      I imported +300 contacts. I can see them in import history. When clicking on a contact in import history I see all the imported contact details for any given contact. So import seems to be successful.   However the imported contacts do not show up in the contacts tab. Not in All contacts, and not in a filtered view where they absolutely should show up. The search function also does not find any imported contact.   Help?
    • Saving sent email campaign as PDF

      I'm looking to add all campaigns sent to an archive folder in sharepoint. Is there anyway to accomplish this in Zoho Flow ? I'm falling at the first hurdle ... can I automatically save a sent campaign as a PDF to a folder location ?
    • Zoho Voice lance BYOC (Bring Your Own Carrier) : intégrez votre opérateur

      Pour accompagner sa croissance, une entreprise a besoin d’une infrastructure téléphonique flexible et évolutive. Les solutions de téléphonie s’adaptent aux exigences du centre de contact, tout en intégrant aisément les opérateurs locaux de votre choix.
    • Zoho Social API for generating draft posts from a third-party app ?

      Hello everyone, I hope you are all well. I have a question regarding Zoho Social. I am developing an application that generates social media posts, and I would like to be able to incorporate a feature that allows saving these posts as drafts in Zoho Social.
    • Digest Novembre - Un résumé de ce qui s'est passé le mois dernier sur Community

      Bonjour chers utilisateurs, Avec l'arrivée du dernier mois de l'année, il est temps de résumer les activités de novembre dans la communauté Zoho France. Ce mois-ci, Zoho Webinar se dote de deux nouvelles intégrations ! La première est avec Zapier : connectez
    • E-Invoicing in Belgium with Zoho Books

      Starting January 1, 2026, Belgium is introducing mandatory electronic invoices (e-invoicing) for all B2B transactions between VAT-registered businesses. This means that invoices and credits notes must be exchanged in a prescribed digital format. How E-Invoicing
    • Announcing new features in Trident for Mac (1.30.0)

      Hello everyone! We’re excited to introduce the latest updates to Trident, bringing you a more seamless, intuitive, and secure communication experience. Let’s take a quick look at what’s new. Work with PST/EML files more efficiently. You can now do more
    • Open Form in Same window as Page from embedded Report

      I have a page that has an embedded report, as shown below. When I click the + sign to add a new record, the form shows up inside the page where the report was embedded. I know that I can add a custom action to the report grid or report detail view and
    • Pricing Strategies: #4 Counting on Discounts

      "Is there any chance I can get a little discount on this month's service?" Maya hears this almost every time at her fitness studio. She offers monthly subscription plans for various services, including yoga, strength training, wellness sessions, and personal
    • Introducing Query Workbench in Zoho CRM

      Hello everyone! We’re excited to announce the Query Workbench, a brand-new interface designed to improve developer experience of building Queries in Zoho CRM faster, simpler, and more intuitive. In the past, constructing queries required navigating across
    • Limitation with Dynamic Email Attachment Capture

      I've discovered a flaw in how Zoho Creator handles email attachments when using the Email-to-Form feature, and I'm hoping the Zoho team can address this in a future update. The Issue According to the official documentation, capturing email attachments
    • Add Customer in Books on Creator Form Submit Params

      Hi guys, Were integrating a creator app with books however what were doing is adding a books customer on submit of creator form.  We have some parameters but some fields aren't coping, All were seeing is the contact name in books,.  Any help of the params for this would be great. below is a sample of the script... response = zoho.books.createRecord("contacts", "XXXXXXXXX", { "contact_name" : input.Name, "address" : input.Email }); 
    • Weekly Tips: Protect Confidential Information with PGP in Zoho Mail

      We deal with confidential information almost every day, whether it is being sent out or received. Though emails sent using Zoho Mail are encrypted both during transit and at rest, attempts to access and steal your sensitive data are always a threat that
    • Suggestion : link KB with Accounts

      Hi Zoho teams.  I think it could be good to link KB articles with  : accounts in order to easily  find articles dedicated to some account specificities. I tried to use tags , but tags are free text with not easy way  to retrieve it directly from ticket or list article for one tag. Tickets : It would be a good way to measure usage of KB directly from ticket when we don't need to copy/paste KB in solution. And : Great Tool , keep going ! 
    • Drag and Drop in Creator Application

      Hi, I am in the planning phase of a new application and I would like to use 'Drag and Drop' in the user interface of my new Creator application that I am sketching out, but I don't seem to be able to find any reference that this is available to developers. In my instance I have table of entries and I would like to be able to allow users to move an entry to another table (much like you do in your own interface when creating a Pivot Table report. In addition, I would like the user to be able to re-order
    • Is there any way to integrate Zoho with Zapier?

      Is there any way to integrate Zoho with Zapier? I'd like to use it to create a workflow, sharing posts from our Wordpress website to all our channels.
    • Popular Articles Report

      From data to decisions: A deep dive into ticketing system reports Content management teams can use various metrics to assess the effectiveness of knowledge base articles, improve content quality, and ensure articles are regularly updated. Predefined article
    • Invoice Ref. Field

      Hello Team, Currently, the Invoice Ref. field is set to a Number type with a maximum limit of 9 digits. However, we often receive customer invoices that contain up to 12 digits. In some cases, the invoice reference includes not only numbers but also letters
    • 60 Days Into Zoho - Tiktok Branding Startup -7 Questions?!

      Wsp Everybody I co-own a TikTok Branding / Consulting Startup & have been using Zoho for the past 60 days - Am now looking to make our overall operations & processes more Efficient & Effective! Curious to know how others are using the platform & what's
    • Turning off the new UI

      Tried the new 'enhanced' UI and actively dislike it. Anyone know how to revert back?
    • XML format to import knowledgebase into Zoho Desk

      Hi, We just started to use Zoho Desk and want to import our knowledgebase from our old support system (Freshdesk) to Zoho Desk. Can anyone give us information about the format of xml file to import? There is no explanation on the related page.
    • Pushing Zoho People leave into Microsoft calendar: how to chose how "event" is shown (busy, free etc)

      Hi, how can I select how a "leave" event is pushed into Microsoft calendar? I want for leave "working elsewhere" to show as working elsewhere and NOT as busy.
    • Duplicate Accounts

      Hi There, I am looking for a solution, script, workflow or anything to solve an issue we have - in our customers section we have a rule that doesn't allow duplicates, however Zoho will allow customers with xxxxx and xxxxx PLC or LTD so effectivley we
    • Error with If formula

      I've got this super simple If formula, what is the reason for the error? If ( LEN(${Leads.Trial Slot Option}) == 3,'y','n') Syntax Error. Check the examples for any functions you're using to see if you formatted them correctly. Make sure your fields are
    • Announcing Multi-language Support in Zoho FSM

      Zoho FSM now speaks your language. The much-awaited multi-language support is now available in Zoho FSM. The following languages are supported in Zoho FSM: Dutch (Nederlands) English - United Kingdom English - United States French (français) French -
    • Creating multiple CRM leads from a Zoho Forms subform

      Hi all, We have a heavily used intake form that is used for new leads as a part of our intake. There is a subform that allows the lead to add additional team members, their titles and other basic info. That form submission creates a new Lead and the subform
    • Free webinar! Build smarter apps with Zoho Sign and Zoho Creator

      Hello, Bring the power of digital signatures to the apps you build in Zoho Creator! Connect Zoho Sign as a microservice and enable seamless e-signature workflows in your applications. This integration allows you to automate signing tasks using Deluge.
    • Restrict Addresses in Zoho Forms?

      In the address field, is there a way to restrict the addresses that auto populate (via Zoho Maps or Google Maps) to a specific state (I know it's possible with the country). Additionally, how often does the address in Zoho Maps get updated? Certain addresses
    • Weekly Tips: Secure your attachment downloads with Zoho Mail

      Safety is one of our main concerns, whether it’s about device security or online protection. We use tools like fingerprint scanners, facial recognition, and two-factor authentication to keep our devices and email accounts secure. We use methods like OTP
    • Resume Harvester: New Enhancements for Faster Sourcing

      We’re excited to share a set of enhancements to Resume Harvester that make sourcing faster and more flexible. These updates help you cut down on repetitive steps, manage auto searches more efficiently, and review candidate profiles with ease. Why we built
    • Looking for best practices to import data from SAP Business One (on-prem) into Zoho Analytics via Zoho DataPrep / Databridge — daily automated schedule

      Hi all, I’m using SAP Business One on-prem (SQL Server / or HANA — depending on DB backend) as our ERP. I want to build a pipeline that, every morning at 9:00 AM IST: pulls transactional data (invoices, customers, products, stock, etc.) from SAP B1, loads
    • Zoho One Unified Portal - Applications

      Hello, It is great to see the work on the New Unified Customer Portal. Thanks for that. The number of applications is limited though. It is now only around the Zoho Books ecosystem (Books, Expense...) and Zoho Social. = Are other applications planned
    • Marketing Tip #10: Start a customer loyalty program

      Winning a new customer is great, but keeping them coming back is even better. A loyalty program rewards repeat buyers with points, giving them more reasons to shop again. Over time, this builds trust and long-term relationships. Try this today: Set up
    • Zia Actions: AI-powered Workflow Automation for Faster and Smarter Execution

      Hello everyone, Updated on 12th Dec 2025 Zia actions for Workflow is available for Enterprise edition ONLY. These features are currently available in the following DCs: US, CA, EU, IN, and AU Email Auto reply and Content Generation are available as Early
    • Do Individual Forums within Categories, in Desk Community, Produce Their Own RSS Feed?

      Do Individual Forums within Categories, in Desk Community, Produce Their Own RSS Feed? If not, can anyone share a work-around that could help me get an RSS feed for individual category forums?
    • Incremental Migration Issue – Ticket Showing Resolution on Dec 9 Despite Urgent MX Cutover (Ticket ID: 152080262)

      I am experiencing an issue with Zoho Mail incremental migration from Rackspace. The initial full migration completed successfully, but the incremental migration for one mailbox failed immediately with the message: “User not exist” This appears to be a
    • Change Last Name to not required in Leads

      I would like to upload 500 target companies as leads but I don't yet have contact people for them. Can you enable the option for me to turn this requirement off to need a Second Name? Moderation update (10-Jun-23): As we explore potential solutions for
    • Next Page