Blueprint enhancements - Parallel and multiple transitions, and more

Blueprint enhancements - Parallel and multiple transitions, and more

Last modified on Sep 4, 2023: All Zoho CRM users can now access these enhancements. Initially, these features were available only on an early access basis and by request. However, as of August 2, 2023, they have been made available to all users in all DCs.

Dear all,

Zoho CRM's Blueprints provide structure to business processes by mandating a version of it in your CRM and guiding your records through. It necessitates steps to be taken and serves as a template sales process for a salesperson. So far, Blueprint has allowed us to draw up different stages of a business process through different states and connect it through certain triggers that allow the transition of a record. 

While it’s not just that most business processes aren’t set in stone, it’s that different stages in business processes vary based on salespeople/users involved, type of customer, and even the product or service we sell. It’s not always the case that a record needs to move directly downstream without having to meander through multiple transitions before it needs to get to the next state. 

Parallel and multiple transitions provide the flexibility required for a record to move to its next state. 

Let’s take a business example: 

An SMB in the Real Estate sector with 10-15 Real Estate agents, connecting buyers and sellers, representing rental houses, houses for lease etc. The typical business process involves bringing in leads from various sources, validating them, and trying to close deals. There’s an inspection followed by a negotiation process once the buyer finds a property they like, document verification, contracts that are drawn up, loan processes and so on. 

We’ve set up a blueprint in place to ensure that the record moves freely through these different steps. Our blueprint includes relevant stages with transitions that enable the movement of the record to its next state. However, we’ve run into a few challenges between a few states where just one transition is not going to cut it. 

Parallel Transitions: 

Before our deal goes into the negotiation phase, the property needs to be thoroughly inspected. So, in our Blueprint, the record moves from the "Under inspection" state to the "Inspection completed" state. The inspection itself isn't a single process but includes four different checks: Mold inspection, Water Damage check, Structural damage, and Pest Inspection. Each of these processes will need to happen between these two states. 



Parallel transitions allow us to add all four of these as individual transitions that the record needs to go through before it reaches the "Inspection completed" state. 



Multiple transitions: 

As mentioned earlier, the real estate agency not only handles property sales but also rentals and leases. So when it comes to the contract signing part of the business process, we have three different options. Regardless of what contract is signed, however, the state the record reaches next is the same, "Contract Signed." 



Multiple transitions allow the sale contract signed, Rental contract signed, and Lease contract signed to each be added as transitions, allowing any one of them to be chosen for the record to move to its "Contract Signed" state. 



Combination and Sub-transitions: 

The documentation verification process is pretty overspecified in the Real Estate sector. Once the record lands on the "Legal Verified" state, there's a lot of paperwork involved before it gets to the "Loan processing" state. One major section is collateral assessment, which is pretty straightforward, and the other is document verification. 
Further, under document verification, we have Sale deed verification, Building plan approval, and Possession letter verification. 



The new enhancements in Blueprint not only let us create two transitions between these two states, i.e.: "Collateral assessment" and "Document verification", but allows for sub-transitions within the "Document verification" transition. So we'd be able to add "Sale deed verification", "Building plan approval", and "Possession letter verification", as individuals under the parent-transition, "Document verification". 



Reorder transitions: 

For any parallel or multiple transitions, you don't need to go through the checks in a specific order. These checks can happen in whichever order for each record. The current linear blueprint restricts you from offering this flexibility, which is what parallel transition solves. It helps you have simultaneous or "parallel" transitions side-by-side giving you the flexibility you need.



We'd love for you all to try out Parallel and Multiple transitions in your Blueprint processes and let us know how it's working for you. 


Thank you!

      Zoho Campaigns Resources


        • Desk Community Learning Series


        • Digest


        • Functions


        • Meetups


        • Kbase


        • Resources


        • Glossary


        • Desk Marketplace


        • MVP Corner


        • Word of the Day


        • Ask the Experts


          Zoho CRM Plus Resources

            Zoho Books Resources


              Zoho Subscriptions Resources

                Zoho Projects Resources


                  Zoho Sprints Resources


                    Zoho Orchestly Resources


                      Zoho Creator Resources


                        Zoho WorkDrive Resources



                          Zoho CRM Resources

                          • CRM Community Learning Series

                            CRM Community Learning Series


                          • Tips

                            Tips

                          • Functions

                            Functions

                          • Meetups

                            Meetups

                          • Kbase

                            Kbase

                          • Resources

                            Resources

                          • Digest

                            Digest

                          • CRM Marketplace

                            CRM Marketplace

                          • MVP Corner

                            MVP Corner




                            Zoho Writer Writer

                            Get Started. Write Away!

                            Writer is a powerful online word processor, designed for collaborative work.

                              Zoho CRM コンテンツ



                                ご検討中の方

                                  • Recent Topics

                                  • Conditional Field Visibility in Bigin CRM

                                    I would like to request support for conditional field visibility within Bigin CRM. This feature should allow administrators to configure show/hide rules for fields based on predefined criteria (e.g., field values, picklist selections, stage changes,
                                  • Introducing Zoho MCP for Bigin

                                    Hello Biginners! We're excited to introduce Zoho MCP for Bigin, a completely new way of interacting with Bigin data using AI. With Zoho MCP, you can securely connect your Bigin account with popular AI agents like Claude, Cursor, Windsurf, and VS Code,
                                  • MCP > Creator connection failing with Claude

                                    I'm trying to get claude to access any of my Zoho Creator apps and it keeps failing. I have enabled all tools for creator and ensured in claude settings that everything is authorised. Here is what claude says : Unfortunately, the error messages I'm receiving
                                  • Is it possible to sync data every 5–10 minutes in Zoho Analytics (CRM or Excel imports)?

                                    Hello Team, I want to know if Zoho Analytics supports near real-time syncing of data from different sources. My requirements: I am importing data from Zoho CRM → Zoho Analytics I also have some datasets maintained in Excel/CSV I want both data sources
                                  • Feature Request: Dynamic Dimension Control for zc_LoadIn Popups

                                    As detailed in this community discussion, Zoho Creator's zc_LoadIn parameter is a vital tool for opening components (forms, reports, or pages) in modal dialogs via HTML snippets, Notes, or Rich Text Fields. While powerful, this feature suffers from a
                                  • Subforms in stateless forms

                                    I think the title says it all. We need to be able to add subforms to stateless forms. Currently the only workaround is to create a Form and delete each record upon submission of the form. I need to build an interface to update our inventory. Basically
                                  • Text wrap column headers in reports?

                                    Is it possible to auto wrap column headers so that a longer multi-word header displays as two lines when the column is narrower than the width of the header title?
                                  • What’s New in Zoho Inventory — Latest Features, Integrations & Updates | December 2025

                                    Zoho Inventory has evolved significantly over the past months, bringing you smarter, faster, and more connected tools to streamline your operations. Whether you’re managing multichannel sales, complex fulfillment workflows, or fast-moving stock, our newest
                                  • Marketer’s Space - Multi-Channel Campaigns for the Biggest Shopping Week with Zoho Marketing Automation

                                    Hello marketers, Welcome back to another post in Marketers Space! The biggest shopping week of the year is almost here, and it’s your moment to shine without the stress. With Black Friday and Cyber Monday just around the corner, being present across email,
                                  • Pricing Strategies: #5 Stay local, Price & Sell Global

                                    Arun had always dreamed of taking his handmade craft business beyond his hometown. For years, he sold locally. Most of his customers are familiar faces, in our usual currency and with the exact expectations. But one day, a traveller visited his workshop
                                  • Zoho CRM for Everyone's NextGen UI Gets an Upgrade

                                    Hello Everyone We've made improvements to Zoho CRM for Everyone's Nextgen UI. These changes are the result of valuable feedback from you where we’ve focused on improving usability, providing wider screen space, and making navigation smoother so everything
                                  • What is the easiest way to move Hotmail emails to an IMAP server?

                                    The easiest way to move Hotmail (Outlook.com) emails to an IMAP server is to add your Hotmail account directly to any email client that supports IMAP, then copy the messages across. This avoids paid tools and keeps the process simple. Fastest free method:
                                  • No feedback from Zoho Books regarding Yodlee feeds for Investec

                                    I reported on 6 Feb 2025 that the Bank Feeds for Investec bank via Yodlee are not working. To date there has been no resolution. You are charging us for a suite of products where the functionality does not work. Please advise how you will refund me for
                                  • Turn off Knowlege Base Follow options and Follower lists

                                    Is there a way to hide or turn off the option in the Knowledge Base for users to follow specific departments/categories/sections/articles? If not, is there a way to turn off the public list of followers for each of those things? Otherwise, customer names
                                  • Custom validation in CRM schema

                                    Validation rules in CRM layouts work nicely, good docs by @Kiran Karthik P https://help.zoho.com/portal/en/kb/crm/customize-crm-account/validation-rules/articles/create-validation-rules I'd prefer validating data input 'closer to the schema'
                                  • Text snippet

                                    There is a nice feature in Zoho Desk called Text Snippet. It allows you to insert a bit of text anywhere in a reply that you are typing. That would be nice to have that option in Zoho CRM as well when we compose an email. Moderation Update: We agree that
                                  • Service One. Bill Another. Zero Hassle.

                                    In field service operations, one challenge often comes up: the person who needs the service isn’t always the one who pays for it. Think about tenants vs. property managers, corporate offices vs. their finance departments, or school buildings vs. central
                                  • Presenting ABM for Zoho CRM: Expand and retain your customers with precision

                                    Picture this scenario: You're a growing SaaS company ready to launch a powerful business suite, and are looking to gain traction and momentum. But as a business with a tight budget, you know acquiring new customers is slow, expensive, and often delivers
                                  • Can Zoho Flows repeat Actions more than once?

                                    I'm attempting to make an intentional Zoho Flow loop using the below layout. However, when "WithinLimit" condition is met, the program fails to execute the action "Get & Add Request Co..." again. Is this by design? Is Zoho Flows unable to repeat actions
                                  • Video interviews not compatible on mobile

                                    Hi Zoho,  The 2-way video interview feature you have added to Recruit would be great if the candidate was able to use the link to the video on a mobile phone, it doesn't work on Samsung browser, it doesn't work on chrome/firefox mobile version of browser,
                                  • Zoho Desk View Open Tickets and Open Shared Tickets

                                    Hi, I would like to create a custom view so that an agent can view all the open tickets he has access to, including the shared tickets created by a different department. Currently my team has to swich between two views (Open Tickets and Shared Open Tickets).
                                  • Enviro Recycling EHF Fee's

                                    ​​I'm in Canada and each province has it's own recycling program with it's own fee's. There are numerous categories that electronics fall into and each category has a taxable rate applied to it. I need a way to be able to apply the correct rate depending
                                  • Zoho Desk API - Influence which layout is used

                                    Hello, how can the ticket layout be changed using the API? I would like to choose the layout directly when creating the ticket. If this is not possible, my question would be how can I change it afterwards? Best regards, Sven
                                  • Has CSS Changed for Common Elements?

                                    I noticed today that the standard title headings on my Forms and Reports display smaller in size than before. Google Dev Tools (attached), seems to confirm my suspicion. Something appears to be overriding the 1.375rem to 1.125rem. The font size on the
                                  • Text field alignment

                                    Is it possible to align text in the text field? Or even better, is there a possibility to have a field which accepts only numbers?
                                  • email moderation issue when email is sent in the name of a mail group

                                    Symptom: an email that is sent by a mail group moderator in the name of a moderated mail group is held back for approval. Reproduction: Create a moderated mail group with members and moderators. Allow that mails can be sent in the name of the group (extended
                                  • Pipeline in Custom Modules

                                    I love the way the Sales Pipeline looks and functions with reports. I would like to add the save pipeline features and visualization to a custom module, however, I only see that these pipelines are only available for the Deals module. Is there a way to add pipelines to custom modules?
                                  • Tip #53- Remote Billing: Your End-to-End Billing Solution in Zoho Assist- 'Insider Insights'

                                    Manual invoicing, after every remote support session, can be time-consuming and often error-prone. As an MSP, IT admin, or even a freelance support technician, it may become overwhelming to keep track of session time, service rates, and client invoices.
                                  • Record history and ticket interaction tab in contacts and accounts

                                    Hello everyone! We have improved the History tab to help users trace updates in the interaction activity logs of the Contacts and Accounts detail pages in the Customer Module. This enhancement make it easier to get clear details about who made each update,
                                  • sync views to sheet

                                    Im looking to sync my views aka reports in analytics to zoho sheets, when data is updated in analytics it also should be updated in sheets, till now zoho sheets only offer raw data connection and it is not enough as these reports are difficult to re-do
                                  • Is there an API to "File a Ticket" in Desk

                                    Hi, Is there an API to "File a Ticket" in Desk to zoho projects?
                                  • Keyboard UX for Assemblies

                                    The new Assembly module has a counter-intuitive behavior that ought to be corrected. When an Assembly is ready to be entered, there are two options given, the blue-highlighted "Assemble" and the gray "Save as Draft". This correctly implies that the normal
                                  • How to Move Behavior, Acquisition, Polls & Forms Data from Zoho PageSense to Zoho Analytics?

                                    Hi Zoho Community, I'm looking for a way to transfer data from Zoho PageSense to Zoho Analytics, specifically: Behavioral data (clicks, scrolls, heatmaps, etc.) Acquisition data (traffic sources, campaigns, etc.) Polls and forms data As far as I can tell:
                                  • Why can't I see images uploaded by other users in the Library for Campaigns

                                    We are several users of zoho Campaign. I have uploaded visuals of our company, but my team members can't see them.
                                  • zoho sheet stuck

                                    I Need help. ZOHO sheets stuck on the loading screen. I've already deleted the system cache and cookies of my browser (google chrome) but it's still not opening. 
                                  • Tip of the Week #78 – Cut response time with multichannel shared inboxes

                                    If you’ve ever felt your team juggling between multiple email accounts, social pages, and chat apps just to reply to customers, you’re not alone. Managing conversations in multiple channels can quickly turn messy. Important messages across inboxes, replies
                                  • Need a way to run a client script longet than 10 seconds

                                    By The Grace of G-D. Hi, Currently, Client Scripts are Timing out at 10 seconds. We have complex logics that needs more time. Can you add a feature request to increase the timeout?
                                  • FSM Improvement Idea - Show an Import button when there is no data

                                    I am setting up FSM for a client and I noticed that there is no option to import data, see screenshot below. Even when you click Create Contact there is only an option to Import from Zoho Invoice. It is only after you add at lease 1 record that the Import
                                  • Unable to Send Different Email Templates for Different Documents in Zoho Sign

                                    Hello Zoho Community, I am facing a limitation with Zoho Sign regarding email notifications sent to customers when a document is sent for signing. Currently, whenever I send any template/document for signing, the email notification that goes to the customer
                                  • Timeline Tracking Support for records updates via module import and bulk write api

                                    Note: This update is currently available in Early Access and will soon be rolled out across all data centers (DCs) and for all editions of Zoho CRM. The update will be available to all users within your organization, regardless of their profiles or roles.
                                  • Next Page