Actions enable you to edit or update information, add information, remove information, export data from the application, import data into the application, and print the required data in the preferred format. There are system actions that are available in the application. There are also scripted action items that cater to unique requirements specific to your report.
Detail view incorporates actions into each record, thereby allowing actions that could be used while viewing one particular record. For example, if you select a record in your report, the detail view of the record will appear. The actions will be visible at the top of that record. These actions are specific to the record that you are viewing. Let's assume that you have a Hospital Register with Operation Theater bookings. If you need to make a change to the theater and timings of a scheduled booking, you can edit the record using the edit action available in it.
The following are the actions available:
In detail view, editing allows you to edit a single record. The action appears depending on the predefined conditions. Selecting edit displays the edit window wherein you can make the changes to the field values.
In detail view, deleting allows you to delete a single record. The action appears depending on the predefined conditions. Selecting delete enables you to remove the record.
In detail view, duplicate action allows you to duplicate a single record. The action appears depending on the predefined conditions. Selecting duplicate enables you to make a copy of the record.
Action on a selected record
Let's assume that you need to correct a typographical error in a record. On selecting the record and clicking the edit icon, the respective form will appear, with the existing data. You can make the correction and submit the form. You will find that the change reflect in your report.
Action item could be defined as an alternative to the exiting system actions, which include edit, delete, duplicate, and view record. Zoho Creator enables you to interact with your report using these actions. But when you are faced with a peculiar scenario that needs an action that has a logic that differs from the existing supply of actions, the predefined action item provides you with a solution.
Adding an action item requires you to create a workflow that defines the principle and logic that composes that intended action. This action is made available as a button in the header of the record or as a menu. Clicking this button or menu takes effect on the report or record, applying the logic that you have already configured. Based on this logic, the exclusive action is executed giving you the required result.
Let's assume, you have a Hospital Registery application that has a report that maintains information on the Operation Theater bookings. The timeline report displays the operation theaters that will be occupied for the day including the details of the surgery, surgeon, and the time schedule. If there are any cancelled bookings, you must notify the booking in-charge and all the queued bookings. Let's say there is an action item called Notify in the report. The predefined action item encapsulates a workflow that triggers email notifications to the concerned parties with information that there is an available operation theater. On clicking the Notify, an email is triggered to concerned parties.
- Define detail view actions