Grace Period 

As mentioned above, Grace Period is a unique feature that is available when configuring specific attendance policies.

What is Grace Period in Attendance Service?

Configuring Grace Period

1. Navigate to Settings > Attendance > Configuration > Specific Policies tab. Click on Add Specific Policy scroll down and enable Grace period policy.
   
   
2. Enter the allowed grace time for first check-in, last check-out, working hours, core working hours as required.
   
3. Enter the number of deviations allowed and select the period within which it is allowed - week, month, or pay period.
4. You can also consider deviations that occur on the multiples of the input number (example: 2 = 2, 4, 6, 8..nth deviation).
5. Select how much leave is to be deducted (options include 0.25, 0.5, and 1) once the allowed deviation exceeds the allowed limit.
6. Select the leave type from which leave is to be deducted.
   
7. Enable Apply the highest absence penalty for multiple deviations setting to apply only the highest absence penalty when multiple attendance deviations occur on the same day.
   
   

   If an employee has multiple attendance deviations on the same day that result in both a 0.5-day absence under strict mode and a 0.25-day absence under the grace period policy, only the 0.5-day absence penalty will be applied.

   Attendance Policy: Highest Absence Penalty Example

   Shift Timing: 9:00 AM – 6:00 PM
   

   Grace Period: Employees can check in up to 1 hour late. This is allowed only once per month.

   Strict Mode (Based on Worked Hours):

   • Full Day: Work hours ≥ 9 hours
   • Half Day: Work hours ≥ 4 hours 30 minutes and < 9 hours
   • Absent: Work hours < 4 hours 30 minutes
     

   Day 1
   

   • Check-in: 10:15 AM
   • Check-out: 04:00 PM
   • Worked Hours: 5 hours 45 minutes
   • Late Check-in: 1st deviation 
   • Grace Period Penalty: None
   • Strict Mode Penalty: 0.5-day absence
   • Highest Penalty: 0.5-day absence
   • Attendance Status: 0.5 day Present, 0.5 day Absent
     

   Day 2
   

   • Check-in: 10:30 AM
   • Check-out: 05:00 PM
   • Worked Hours: 6 hours 30 mins
   • Late Check-in: 2nd deviation (grace limit exceeded)
   • Grace Period Penalty: 0.25-day absence
   • Strict Mode Penalty: 0.5-day absence
   • Highest Penalty Applied: 0.5-day absence
   • Attendance Status: 0.5 day Present, 0.5 day Absent
     
   
   
8. Enable Notify by Email to automatically send email notifications to employees when leave is deducted or an absence is recorded. The notification email can be customized as needed.

Grace period configuration examples (use cases)

Example 1

An organization has enabled the grace period policy with the following configurations: 

Based on the above configuration, more than two combined occurrences will lead to a leave deduction.

Day	Attendance entry	Rule implication
Monday	Check-in late by 15 minutes	1st deviation
Tuesday	Check-out early by 30 minutes	2nd deviation
Wednesday	Total working hours less than 06 hours	0.25 days of casual leave deducted
Friday	Check-out early by 20 minutes	Marked as Absent (casual leave balance lapsed)